{"id":136,"date":"2017-08-09T15:39:10","date_gmt":"2017-08-09T15:39:10","guid":{"rendered":"https:\/\/courses.lumenlearning.com\/atd-clinton-technicalwriting\/?post_type=chapter&p=136"},"modified":"2017-08-09T15:39:10","modified_gmt":"2017-08-09T15:39:10","slug":"block-formats-for-correspondence","status":"publish","type":"chapter","link":"https:\/\/courses.lumenlearning.com\/atd-clinton-technicalwriting\/chapter\/block-formats-for-correspondence\/","title":{"raw":"Block formats for correspondence","rendered":"Block formats for correspondence"},"content":{"raw":"
\r\n\r\nThe most important thing to remember with written correspondence is to be consistent: indent all paragraphs or block all paragraphs. But this document will review the major formats for correspondence.\r\n\r\nBlock format (everything lines up on the left margin):<\/i>\r\n\r\n(RETURN ADDRESS)<\/b>\r\n\r\n123 Smith Street\r\n\r\nPlattsburgh, N.Y. 12901\r\n\r\n(DATE)<\/b>\r\n\r\nFeb. 21, 2006\r\n\r\n(INSIDE ADDRESS)<\/b>\r\n\r\nMr. Milton Bradley\r\n\r\nPresident\r\n\r\nJohnson Packaging Company\r\n\r\n4242 Jones Road\r\n\r\nCanton, N.Y. 13084\r\n\r\n(SALUTATION)<\/b>\r\n\r\nDear Mr. Bradley:\r\n\r\n(BODY- don't indent paragraphs- skip lines between paragraphs)<\/b>\r\n\r\nI am writing....\r\n\r\nPlease....\r\n\r\n(Signature line)<\/b>\r\n\r\nYours truly,\r\n\r\nJeff Meyers\r\n\r\nModified block:<\/i>\r\n\r\n123 Smith Street\r\n\r\nPlattsburgh, N.Y. 12901\r\n\r\nFeb. 21, 2006\r\n\r\nMr. Milton Bradley\r\n\r\nPresident\r\n\r\nJohnson Packaging Company\r\n\r\n4242 Jones Road\r\n\r\nCanton, N.Y. 13084\r\n\r\nDear Mr. Bradley:\r\n\r\n(Don't indent paragraphs- skip lines between paragraphs)<\/b>\r\n\r\nYours truly,\r\n\r\nJeff Meyers\r\n\r\nThe semi block format is similar to modified block except that paragraphs are indented and it is optional to skip lines between paragraphs- do so consistently if you want to spread info out more on a page.<\/i>\r\n\r\nThe simplified letter can use any of the block formats, but it does not include the Greeting. Instead, it has a subject line identifying the topic of the letter. It is used when you don't know the name of a person you are writing to. It's sometimes better than using \"Dear Sir or Madam:\" or \"To Whom it May Concern.\"<\/i>\r\n\r\n<\/div>","rendered":"
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The most important thing to remember with written correspondence is to be consistent: indent all paragraphs or block all paragraphs. But this document will review the major formats for correspondence.<\/p>\n

Block format (everything lines up on the left margin):<\/i><\/p>\n

(RETURN ADDRESS)<\/b><\/p>\n

123 Smith Street<\/p>\n

Plattsburgh, N.Y. 12901<\/p>\n

(DATE)<\/b><\/p>\n

Feb. 21, 2006<\/p>\n

(INSIDE ADDRESS)<\/b><\/p>\n

Mr. Milton Bradley<\/p>\n

President<\/p>\n

Johnson Packaging Company<\/p>\n

4242 Jones Road<\/p>\n

Canton, N.Y. 13084<\/p>\n

(SALUTATION)<\/b><\/p>\n

Dear Mr. Bradley:<\/p>\n

(BODY- don’t indent paragraphs- skip lines between paragraphs)<\/b><\/p>\n

I am writing….<\/p>\n

Please….<\/p>\n

(Signature line)<\/b><\/p>\n

Yours truly,<\/p>\n

Jeff Meyers<\/p>\n

Modified block:<\/i><\/p>\n

123 Smith Street<\/p>\n

Plattsburgh, N.Y. 12901<\/p>\n

Feb. 21, 2006<\/p>\n

Mr. Milton Bradley<\/p>\n

President<\/p>\n

Johnson Packaging Company<\/p>\n

4242 Jones Road<\/p>\n

Canton, N.Y. 13084<\/p>\n

Dear Mr. Bradley:<\/p>\n

(Don’t indent paragraphs- skip lines between paragraphs)<\/b><\/p>\n

Yours truly,<\/p>\n

Jeff Meyers<\/p>\n

The semi block format is similar to modified block except that paragraphs are indented and it is optional to skip lines between paragraphs- do so consistently if you want to spread info out more on a page.<\/i><\/p>\n

The simplified letter can use any of the block formats, but it does not include the Greeting. Instead, it has a subject line identifying the topic of the letter. It is used when you don’t know the name of a person you are writing to. It’s sometimes better than using “Dear Sir or Madam:” or “To Whom it May Concern.”<\/i><\/p>\n<\/div>\n\n\t\t\t

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Candela Citations<\/h3>\n\t\t\t\t\t
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CC licensed content, Original<\/div>