{"id":138,"date":"2017-08-09T15:41:05","date_gmt":"2017-08-09T15:41:05","guid":{"rendered":"https:\/\/courses.lumenlearning.com\/atd-clinton-technicalwriting\/?post_type=chapter&p=138"},"modified":"2017-08-09T15:41:05","modified_gmt":"2017-08-09T15:41:05","slug":"memo-example","status":"publish","type":"chapter","link":"https:\/\/courses.lumenlearning.com\/atd-clinton-technicalwriting\/chapter\/memo-example\/","title":{"raw":"Memo example","rendered":"Memo example"},"content":{"raw":"
\r\n\r\nMemos are documents used within organizations. They have a much different format from business letters. Note the heading of the following sample, identifying TO, FROM, DATE, and SUBJECT. Also note that there is no signature line in a memorandum.\r\n\r\n \r\n
MATH COUNTS<\/div>\r\n
CHAMPLAIN VALLEY CHAPTER<\/div>\r\n
<\/div>\r\n
MEMO<\/em><\/strong><\/div>\r\n
<\/div>\r\n
<\/div>\r\n
TO:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/b>Mr. Rogers<\/div>\r\n
\u00a0<\/b><\/div>\r\n
FROM:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/b>Erin Facsimile\u00a0\u00a0\u00a0<\/b>EF\u00a0\u00a0<\/b><\/div>\r\n
\u00a0<\/b><\/div>\r\n
DATE:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/b>October 12, 2015<\/div>\r\n
\u00a0<\/b><\/div>\r\n
RE:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/b>MATHCOUNTS 2003<\/div>\r\n
\u00a0<\/b><\/div>\r\n
On February 15, 2003, the annual MATHCOUNTS competition for local middle school students will take place at Plattsburgh High School.\u00a0It is very important to keep you up to date with the number of students who will participate and the current funds we have accrued in the Champlain Valley Chapter.<\/div>\r\n
<\/div>\r\n
At this time, we currently have a total of 24 students and only $120.00 in the local chapter\u2019s checking\/savings account.\u00a0The following breakdown indicates an estimate of where the cost to sponsor this program and the funds stand:<\/div>\r\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Chapter Account\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $120.00<\/b><\/div>\r\n
\u00a0<\/b><\/div>\r\n
q\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Savings Bond\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $ 50.00<\/div>\r\n
q\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Awards (i.e. trophies)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 120.00<\/div>\r\n
q\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Breakfast snacks (i.e., donuts, muffins)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0 50.00<\/div>\r\n
q\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Beverages (i.e., juice, milk, coffee) \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a050.00<\/div>\r\n
q\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Misc. paper products (i.e., cups, plates, napkins)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a020.00<\/u><\/div>\r\n
TOTAL\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/b>$290.00<\/div>\r\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0<\/b>120.00<\/u><\/div>\r\n
GRAND TOTAL<\/b>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0-$170.00<\/u><\/b><\/div>\r\n
<\/div>\r\n
<\/div>\r\n
Our expenses far exceed the money we have attained and I feel that we will need to find a way to make this event happen each year.\u00a0I suggest that we look for volunteers and\/or donations from local businesses.\u00a0Possibly a store may donate some donuts and beverages for this event.<\/div>\r\n
<\/div>\r\n
Your help in this matter is critical at this time.\u00a0In a matter of months, this will take place and we need to be fully prepared to put the competition on.\u00a0Please let me know when you wish to discuss this matter.<\/div>\r\n
<\/div>\r\n
Thanks for your help!<\/div>\r\n<\/div>","rendered":"
\n

Memos are documents used within organizations. They have a much different format from business letters. Note the heading of the following sample, identifying TO, FROM, DATE, and SUBJECT. Also note that there is no signature line in a memorandum.<\/p>\n

 <\/p>\n

MATH COUNTS<\/div>\n
CHAMPLAIN VALLEY CHAPTER<\/div>\n
<\/div>\n
MEMO<\/em><\/strong><\/div>\n
<\/div>\n
<\/div>\n
TO:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/b>Mr. Rogers<\/div>\n
\u00a0<\/b><\/div>\n
FROM:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/b>Erin Facsimile\u00a0\u00a0\u00a0<\/b>EF\u00a0\u00a0<\/b><\/div>\n
\u00a0<\/b><\/div>\n
DATE:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/b>October 12, 2015<\/div>\n
\u00a0<\/b><\/div>\n
RE:\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/b>MATHCOUNTS 2003<\/div>\n
\u00a0<\/b><\/div>\n
On February 15, 2003, the annual MATHCOUNTS competition for local middle school students will take place at Plattsburgh High School.\u00a0It is very important to keep you up to date with the number of students who will participate and the current funds we have accrued in the Champlain Valley Chapter.<\/div>\n
<\/div>\n
At this time, we currently have a total of 24 students and only $120.00 in the local chapter\u2019s checking\/savings account.\u00a0The following breakdown indicates an estimate of where the cost to sponsor this program and the funds stand:<\/div>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0Chapter Account\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $120.00<\/b><\/div>\n
\u00a0<\/b><\/div>\n
q\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Savings Bond\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 $ 50.00<\/div>\n
q\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Awards (i.e. trophies)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 120.00<\/div>\n
q\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Breakfast snacks (i.e., donuts, muffins)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0 50.00<\/div>\n
q\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Beverages (i.e., juice, milk, coffee) \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a050.00<\/div>\n
q\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 Misc. paper products (i.e., cups, plates, napkins)\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a020.00<\/u><\/div>\n
TOTAL\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0<\/b>$290.00<\/div>\n
\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0 \u00a0\u00a0\u00a0<\/b>120.00<\/u><\/div>\n
GRAND TOTAL<\/b>\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0\u00a0-$170.00<\/u><\/b><\/div>\n
<\/div>\n
<\/div>\n
Our expenses far exceed the money we have attained and I feel that we will need to find a way to make this event happen each year.\u00a0I suggest that we look for volunteers and\/or donations from local businesses.\u00a0Possibly a store may donate some donuts and beverages for this event.<\/div>\n
<\/div>\n
Your help in this matter is critical at this time.\u00a0In a matter of months, this will take place and we need to be fully prepared to put the competition on.\u00a0Please let me know when you wish to discuss this matter.<\/div>\n
<\/div>\n
Thanks for your help!<\/div>\n<\/div>\n\n\t\t\t
\n\t\t\t

Candela Citations<\/h3>\n\t\t\t\t\t
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\n\t\t\t\t\t\t\t
CC licensed content, Original<\/div>