{"id":98,"date":"2017-08-08T22:54:46","date_gmt":"2017-08-08T22:54:46","guid":{"rendered":"https:\/\/courses.lumenlearning.com\/atd-clinton-technicalwriting\/?post_type=chapter&p=98"},"modified":"2017-08-08T22:54:46","modified_gmt":"2017-08-08T22:54:46","slug":"cover-sheets-for-assignments","status":"publish","type":"chapter","link":"https:\/\/courses.lumenlearning.com\/atd-clinton-technicalwriting\/chapter\/cover-sheets-for-assignments\/","title":{"raw":"Cover sheets for assignments","rendered":"Cover sheets for assignments"},"content":{"raw":"
\r\n\r\nIt is very important to understand your audience when writing technical documents. You need to know their background, their knowledge, their education, their skills. You also need to know their attitude, how they feel about yoru subject. Are they going to be supportive or antagonistic?\r\n\r\n \r\n\r\nFor every written assignment you do in this course, I want you to perform a simple pre-writing technique. I want you to submit with your document a Cover Sheet that analyzes such concepts as the writer's knowledge and attitude, as well as your purpose for writing and what style of writing you are using. This is a procedure that will require you to think about audience prior to beginning your assignment. I want this done as a pre-writing exercise. I\u00a0will not<\/b>\u00a0accept a Cover Sheet for an assignment after the assignment is completed.\r\n\r\n \r\n\r\nUse the following format to organize and develop your Cover Sheet. Remember, you will use this format for each document you write.\r\n\r\n \r\n\r\nENGLISH 235- TECHNICAL WRITING MEYERS<\/b>\r\n\r\n \r\n\r\nCOVER SHEET<\/b>\r\n\r\n \r\n\r\nAssignment:\u00a0<\/b>Memo (or whatever document you are writing)\r\n\r\n \r\n\r\nOrganization:<\/b>\u00a0Kmart (what organization are you representing? You are not yet referring to your reader)\r\n\r\n \r\n\r\nREADER(S)\/AUDIENCE (what person or group):\u00a0<\/b>Wanda Guynup\r\n\r\n \r\n\r\nPosition in organization:\u00a0<\/b>Personnel manager.\r\n\r\n \r\n\r\nPrior knowledge of this subject:<\/b>\u00a0Has dealt with this situation before; knows how to handle it; knows me and other employees.\r\n\r\n \r\n\r\nPrior attitude toward this subject:<\/b>\u00a0Does not know or see what is going on; not there when it occurs; does not like dealing with this situation because does not like conflict; not favorite area.\r\n\r\n \r\n\r\nPrior attitude toward me (the writer):<\/b>\u00a0Expects me to be a diligent worker Has faith in my ability to provide accurate information.\r\n\r\n \r\n\r\nReasons for reading (how reader will use document):\u00a0<\/b>It is part of her job to solve internal conflicts; curious.\r\n\r\n \r\n\r\nProbable response (action expected) to this:<\/b>\u00a0Will read it; do something to solve the problem; use my suggestions; ignore it.\r\n\r\n \r\n\r\nWRITER\/SENDER (Name and section):<\/b>\u00a0Nichole Smith - Engish 235-02C\r\n\r\n \r\n\r\nPosition (for this writing):\u00a0<\/b>Employee seeking solution.\r\n\r\n \r\n\r\nPurpose for writing:\u00a0<\/b>Fed up with other employees not doing their work; tired of picking up the \"slack;\" want a solution.\r\n\r\n \r\n\r\nTone wanted here:<\/b>\u00a0Serious, encouraging.\r\n\r\n \r\n\r\nCONTENT\/MESSAGE<\/b>\r\n\r\n \r\n\r\nType of document:<\/b>\u00a0Bad news memo: Full-block format.\r\n\r\n \r\n\r\nOrder of information:<\/b>\u00a0(How are you going to organize your information?)\r\n\r\n \r\n\r\nGraphics needed\/included:\u00a0<\/b>N\/A. (many documents will benefit from graphics)\r\n\r\n \r\n\r\nMy source of information:\u00a0<\/b>My own experience and from other employees' experiences with the same problem.\r\n\r\n
\r\n
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\n

It is very important to understand your audience when writing technical documents. You need to know their background, their knowledge, their education, their skills. You also need to know their attitude, how they feel about yoru subject. Are they going to be supportive or antagonistic?<\/p>\n

 <\/p>\n

For every written assignment you do in this course, I want you to perform a simple pre-writing technique. I want you to submit with your document a Cover Sheet that analyzes such concepts as the writer’s knowledge and attitude, as well as your purpose for writing and what style of writing you are using. This is a procedure that will require you to think about audience prior to beginning your assignment. I want this done as a pre-writing exercise. I\u00a0will not<\/b>\u00a0accept a Cover Sheet for an assignment after the assignment is completed.<\/p>\n

 <\/p>\n

Use the following format to organize and develop your Cover Sheet. Remember, you will use this format for each document you write.<\/p>\n

 <\/p>\n

ENGLISH 235- TECHNICAL WRITING MEYERS<\/b><\/p>\n

 <\/p>\n

COVER SHEET<\/b><\/p>\n

 <\/p>\n

Assignment:\u00a0<\/b>Memo (or whatever document you are writing)<\/p>\n

 <\/p>\n

Organization:<\/b>\u00a0Kmart (what organization are you representing? You are not yet referring to your reader)<\/p>\n

 <\/p>\n

READER(S)\/AUDIENCE (what person or group):\u00a0<\/b>Wanda Guynup<\/p>\n

 <\/p>\n

Position in organization:\u00a0<\/b>Personnel manager.<\/p>\n

 <\/p>\n

Prior knowledge of this subject:<\/b>\u00a0Has dealt with this situation before; knows how to handle it; knows me and other employees.<\/p>\n

 <\/p>\n

Prior attitude toward this subject:<\/b>\u00a0Does not know or see what is going on; not there when it occurs; does not like dealing with this situation because does not like conflict; not favorite area.<\/p>\n

 <\/p>\n

Prior attitude toward me (the writer):<\/b>\u00a0Expects me to be a diligent worker Has faith in my ability to provide accurate information.<\/p>\n

 <\/p>\n

Reasons for reading (how reader will use document):\u00a0<\/b>It is part of her job to solve internal conflicts; curious.<\/p>\n

 <\/p>\n

Probable response (action expected) to this:<\/b>\u00a0Will read it; do something to solve the problem; use my suggestions; ignore it.<\/p>\n

 <\/p>\n

WRITER\/SENDER (Name and section):<\/b>\u00a0Nichole Smith – Engish 235-02C<\/p>\n

 <\/p>\n

Position (for this writing):\u00a0<\/b>Employee seeking solution.<\/p>\n

 <\/p>\n

Purpose for writing:\u00a0<\/b>Fed up with other employees not doing their work; tired of picking up the “slack;” want a solution.<\/p>\n

 <\/p>\n

Tone wanted here:<\/b>\u00a0Serious, encouraging.<\/p>\n

 <\/p>\n

CONTENT\/MESSAGE<\/b><\/p>\n

 <\/p>\n

Type of document:<\/b>\u00a0Bad news memo: Full-block format.<\/p>\n

 <\/p>\n

Order of information:<\/b>\u00a0(How are you going to organize your information?)<\/p>\n

 <\/p>\n

Graphics needed\/included:\u00a0<\/b>N\/A. (many documents will benefit from graphics)<\/p>\n

 <\/p>\n

My source of information:\u00a0<\/b>My own experience and from other employees’ experiences with the same problem.<\/p>\n\n

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Candela Citations<\/h3>\n\t\t\t\t\t
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CC licensed content, Original<\/div>