{"id":239,"date":"2022-04-04T15:56:37","date_gmt":"2022-04-04T15:56:37","guid":{"rendered":"https:\/\/courses.lumenlearning.com\/esc-businesscomskills\/chapter\/scheduling-tools\/"},"modified":"2022-04-04T15:56:37","modified_gmt":"2022-04-04T15:56:37","slug":"scheduling-tools","status":"publish","type":"chapter","link":"https:\/\/courses.lumenlearning.com\/esc-businesscomskills\/chapter\/scheduling-tools\/","title":{"raw":"Scheduling Tools","rendered":"Scheduling Tools"},"content":{"raw":"\n<div class=\"textbox learning-objectives\">\n<h3>Learning OUtcomes<\/h3>\n<ul>\n \t<li>Discuss when and how to use scheduling tools<\/li>\n<\/ul>\n<\/div>\nScheduling meetings can also be a real challenge, especially if you have people in different time zones, people who are traveling, and\/or people who work different shifts. Also, if you conduct large meetings or presentations, trying to keep track of everyone\u2019s availability using pencil and paper\u2014or worse, trying to corral people via email\u2014can get really frustrating.\n\nOnline scheduling tools such as Doodle and Calendly allow you to make scheduling a lot easier by gathering all the information in one place and letting people enter their availability for the time slots offered. Here\u2019s how they work, in brief:\n<ul>\n \t<li style=\"font-weight: 400;\">The meeting host or leader (let\u2019s say that\u2019s you) sets up a scheduling poll. It\u2019s even easier than a SurveyMonkey poll because it\u2019s only about scheduling. You select the possible time slots based on when you are available.<\/li>\n \t<li style=\"font-weight: 400;\">Participants receive an email with a link to the question regarding the meeting schedule.<\/li>\n \t<li style=\"font-weight: 400;\">They then choose all the times that work for them from the ones you have offered.<\/li>\n \t<li style=\"font-weight: 400;\">You can schedule how often you receive updates on the poll, and you can log in to check on it at any time.<\/li>\n \t<li style=\"font-weight: 400;\">Once all the participants have responded, you receive an email with a summary of their responses.<\/li>\n \t<li style=\"font-weight: 400;\">You then choose the best time for the meeting based on their answers.<\/li>\n \t<li style=\"font-weight: 400;\">You can have the software send meeting invitations with the time you chose and any other relevant text.<\/li>\n \t<li style=\"font-weight: 400;\">Depending on individual settings, the software can populate each person\u2019s calendar with the meeting information.<\/li>\n<\/ul>\nThese applications will also let you schedule a bunch of one-on-one meetings, like performance reviews, for example. We\u2019ll talk about that, too, in the next section.\n<div class=\"textbox tryit\">\n<h3>Practice Question<\/h3>\nhttps:\/\/assessments.lumenlearning.com\/assessments\/8632\n\n<\/div>\n<h2>Contribute!<\/h2><div style=\"margin-bottom: 8px;\">Did you have an idea for improving this content? We\u2019d love your input.<\/div><a href=\"https:\/\/docs.google.com\/document\/d\/1YhROsqgXxhJ9I0Q9bq5LsN-JhI2a_Y_kU2vvZr6aISI\" target=\"_blank\" style=\"font-size: 10pt; font-weight: 600; color: #077fab; text-decoration: none; border: 2px solid #077fab; border-radius: 7px; padding: 5px 25px; text-align: center; cursor: pointer; line-height: 1.5em;\">Improve this page<\/a><a style=\"margin-left: 16px;\" target=\"_blank\" href=\"https:\/\/docs.google.com\/document\/d\/1vy-T6DtTF-BbMfpVEI7VP_R7w2A4anzYZLXR8Pk4Fu4\">Learn More<\/a>\n","rendered":"<div class=\"textbox learning-objectives\">\n<h3>Learning OUtcomes<\/h3>\n<ul>\n<li>Discuss when and how to use scheduling tools<\/li>\n<\/ul>\n<\/div>\n<p>Scheduling meetings can also be a real challenge, especially if you have people in different time zones, people who are traveling, and\/or people who work different shifts. Also, if you conduct large meetings or presentations, trying to keep track of everyone\u2019s availability using pencil and paper\u2014or worse, trying to corral people via email\u2014can get really frustrating.<\/p>\n<p>Online scheduling tools such as Doodle and Calendly allow you to make scheduling a lot easier by gathering all the information in one place and letting people enter their availability for the time slots offered. Here\u2019s how they work, in brief:<\/p>\n<ul>\n<li style=\"font-weight: 400;\">The meeting host or leader (let\u2019s say that\u2019s you) sets up a scheduling poll. It\u2019s even easier than a SurveyMonkey poll because it\u2019s only about scheduling. You select the possible time slots based on when you are available.<\/li>\n<li style=\"font-weight: 400;\">Participants receive an email with a link to the question regarding the meeting schedule.<\/li>\n<li style=\"font-weight: 400;\">They then choose all the times that work for them from the ones you have offered.<\/li>\n<li style=\"font-weight: 400;\">You can schedule how often you receive updates on the poll, and you can log in to check on it at any time.<\/li>\n<li style=\"font-weight: 400;\">Once all the participants have responded, you receive an email with a summary of their responses.<\/li>\n<li style=\"font-weight: 400;\">You then choose the best time for the meeting based on their answers.<\/li>\n<li style=\"font-weight: 400;\">You can have the software send meeting invitations with the time you chose and any other relevant text.<\/li>\n<li style=\"font-weight: 400;\">Depending on individual settings, the software can populate each person\u2019s calendar with the meeting information.<\/li>\n<\/ul>\n<p>These applications will also let you schedule a bunch of one-on-one meetings, like performance reviews, for example. We\u2019ll talk about that, too, in the next section.<\/p>\n<div class=\"textbox tryit\">\n<h3>Practice Question<\/h3>\n<p>\t<iframe id=\"lumen_assessment_8632\" class=\"resizable\" src=\"https:\/\/assessments.lumenlearning.com\/assessments\/load?assessment_id=8632&#38;embed=1&#38;external_user_id=&#38;external_context_id=&#38;iframe_resize_id=lumen_assessment_8632\" frameborder=\"0\" style=\"border:none;width:100%;height:100%;min-height:400px;\"><br \/>\n\t<\/iframe><\/p>\n<\/div>\n<h2>Contribute!<\/h2>\n<div style=\"margin-bottom: 8px;\">Did you have an idea for improving this content? We\u2019d love your input.<\/div>\n<p><a href=\"https:\/\/docs.google.com\/document\/d\/1YhROsqgXxhJ9I0Q9bq5LsN-JhI2a_Y_kU2vvZr6aISI\" target=\"_blank\" style=\"font-size: 10pt; font-weight: 600; color: #077fab; text-decoration: none; border: 2px solid #077fab; border-radius: 7px; padding: 5px 25px; text-align: center; cursor: pointer; line-height: 1.5em;\">Improve this page<\/a><a style=\"margin-left: 16px;\" target=\"_blank\" href=\"https:\/\/docs.google.com\/document\/d\/1vy-T6DtTF-BbMfpVEI7VP_R7w2A4anzYZLXR8Pk4Fu4\">Learn More<\/a><\/p>\n\n\t\t\t <section class=\"citations-section\" role=\"contentinfo\">\n\t\t\t <h3>Candela Citations<\/h3>\n\t\t\t\t\t <div>\n\t\t\t\t\t\t <div id=\"citation-list-239\">\n\t\t\t\t\t\t\t <div class=\"licensing\"><div class=\"license-attribution-dropdown-subheading\">CC licensed content, Original<\/div><ul class=\"citation-list\"><li>Scheduling Tools. <strong>Authored by<\/strong>: Barbara Egel. <strong>Provided by<\/strong>: Lumen Learning. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/licenses\/by\/4.0\/\">CC BY: Attribution<\/a><\/em><\/li><\/ul><\/div>\n\t\t\t\t\t\t <\/div>\n\t\t\t\t\t <\/div>\n\t\t\t <\/section>","protected":false},"author":395986,"menu_order":9,"template":"","meta":{"_candela_citation":"[{\"type\":\"original\",\"description\":\"Scheduling Tools\",\"author\":\"Barbara Egel\",\"organization\":\"Lumen Learning\",\"url\":\"\",\"project\":\"\",\"license\":\"cc-by\",\"license_terms\":\"\"}]","CANDELA_OUTCOMES_GUID":"683caef3ae6142eb914368ea96d866c9, 5076f3ae64104b73b506a822552de461","pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[],"contributor":[],"license":[],"class_list":["post-239","chapter","type-chapter","status-publish","hentry"],"part":230,"_links":{"self":[{"href":"https:\/\/courses.lumenlearning.com\/esc-businesscomskills\/wp-json\/pressbooks\/v2\/chapters\/239","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/courses.lumenlearning.com\/esc-businesscomskills\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/courses.lumenlearning.com\/esc-businesscomskills\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/esc-businesscomskills\/wp-json\/wp\/v2\/users\/395986"}],"version-history":[{"count":0,"href":"https:\/\/courses.lumenlearning.com\/esc-businesscomskills\/wp-json\/pressbooks\/v2\/chapters\/239\/revisions"}],"part":[{"href":"https:\/\/courses.lumenlearning.com\/esc-businesscomskills\/wp-json\/pressbooks\/v2\/parts\/230"}],"metadata":[{"href":"https:\/\/courses.lumenlearning.com\/esc-businesscomskills\/wp-json\/pressbooks\/v2\/chapters\/239\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/courses.lumenlearning.com\/esc-businesscomskills\/wp-json\/wp\/v2\/media?parent=239"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/esc-businesscomskills\/wp-json\/pressbooks\/v2\/chapter-type?post=239"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/esc-businesscomskills\/wp-json\/wp\/v2\/contributor?post=239"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/esc-businesscomskills\/wp-json\/wp\/v2\/license?post=239"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}