{"id":73,"date":"2022-04-04T15:50:50","date_gmt":"2022-04-04T15:50:50","guid":{"rendered":"https:\/\/courses.lumenlearning.com\/esc-businesscomskills\/chapter\/audience\/"},"modified":"2022-04-04T15:50:50","modified_gmt":"2022-04-04T15:50:50","slug":"audience","status":"publish","type":"chapter","link":"https:\/\/courses.lumenlearning.com\/esc-businesscomskills\/chapter\/audience\/","title":{"raw":"Audience","rendered":"Audience"},"content":{"raw":"\n<div class=\"textbox learning-objectives\">\n<h3>Learning Outcomes<\/h3>\n<ul>\n \t<li>Explain the importance of audience to business communication<\/li>\n<\/ul>\n<\/div>\nThe purpose of communication is to have the sender's idea in mind reach the receiver\u2019s mind with identical understanding.\n\nYet, communicating is not as simple and transparent as the image below suggests. Communication is surrounded by potential pitfalls and myriad opportunities for the main point to be lost or altered. Let's take a look at Figure 1 to see a diagram of a communication system.\n\n[caption id=\"attachment_4437\" align=\"aligncenter\" width=\"2000\"]<img class=\"wp-image-4437 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30195423\/2000px-Shannon_communication_system.svg_.png\" alt=\"Diagram of a flow chart with six squares and five arrows. Above each box there is text. Starting on the left moving right the text says, &quot;Information source, message, transmitter, signal, noise source, received signal, receiver, message, destination&quot;\" width=\"2000\" height=\"941\"> Figure 1. Shannon's diagram of a general communication system.[\/caption]\n\nPerhaps you are surprised to realize there is more than one audience for a message. There is the primary audience or receiver of the communication: this is the direct audience, who we'll focus on in this module. Sometimes you'll focus on indirect or remote audiences; these others include those who may see the communication even if they are not intended as a target of the communication. In this module, the direct audience is the focus.\n\nGood communicators are mindful of the other potential audiences when they start writing since doing so can help advance the company and advance a career. The direct audience is the receiver of the business communication. This person or group of people might be internal or external to the sender's organization. The relationship to the organization may impact the formality of the wording and the candor of the message. When new to business writing, be sure to check the tone with appropriate staff.\n<div class=\"textbox tryit\">\n<h3>Practice Question<\/h3>\nhttps:\/\/assessments.lumenlearning.com\/assessments\/8500\n\n<\/div>\nTone varies based on the power relationship of the sender to the receiver.&nbsp;The audience may be in one of three power positions relative to the sender summarized by the labels <strong>upward<\/strong>, <strong>downward<\/strong>, or <strong>horizontal<\/strong> communication.\n<h2>Downward and Upward Communication<\/h2>\nDownward communication flows from the managerial and executive levels to the staff through formal channels such as policy manuals, rules and regulations and organizational charts. Upward communication is initiated by staff and directed at executives; it frequently takes the form of a complaint or a request. Horizontal communication occurs when colleagues meet to discuss issues of common interest, resolve problems and share information.\n\n[caption id=\"attachment_4430\" align=\"aligncenter\" width=\"350\"]<img class=\"wp-image-4430\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30192806\/upwarddownward.png\" alt=\"A diagram depicting upwards and downwards communication. The left side of the diagram shows information flowing from the executive, down to the managers, and then down to the employee workforce (showing downwards communication). The right side of the diagram shows information flowing from the employee workforce, to the managers, and then up to the executive (upwards communication). \" width=\"350\" height=\"353\"> Figure 2. Upwards and downwards communication[\/caption]\n<h2>Horizontal Communication<\/h2>\nWhen the flow of information is from peers in an organizational level to one or more of similar rank it is called horizontal communication.\n\n[caption id=\"attachment_4429\" align=\"aligncenter\" width=\"450\"]<img class=\"wp-image-4429\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30192803\/upwarddownward-horizontal.png\" alt=\"A diagram depicting horizontal communication; showing information flowing between individuals of equal rank.\" width=\"450\" height=\"170\"> Figure 3. Horizontal communication[\/caption]\n\nThis form of communication helps employees express information and ideas as well as coordinate the organization's work.\n<div class=\"textbox examples\">\n<h3>Talking across Different Levels<\/h3>\n<table style=\"border-collapse: collapse; width: 100%;\" border=\"1\">\n<thead>\n<tr>\n<th style=\"width: 25%;\">Direction and purpose<\/th>\n<th style=\"width: 25%;\">You should say&nbsp;.&nbsp;.&nbsp;.<\/th>\n<th style=\"width: 25%;\">You shouldn't say&nbsp;.&nbsp;.&nbsp;.<\/th>\n<th style=\"width: 25%;\">Why?<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Upward communication: an employee emailing the boss to request a day off<\/td>\n<td>\u201cMr Sanchez, may I have Friday off?\u201d<\/td>\n<td>\u201cMr Sanchez, I\u2019m going to take Friday off. Ok?\u201c<\/td>\n<td>Deferential (formal title) and request rather than statement or demand<\/td>\n<\/tr>\n<tr>\n<td>Downward communication: a manager emailing his work team to let them know he is off on Friday.<\/td>\n<td>\u201cTeam, I\u2019m out of the office Friday. Please hold any issues until Monday.\u201d<\/td>\n<td>\"Team, do you mind if I take Friday off?\"<\/td>\n<td>Tone of authority not permissive.<\/td>\n<\/tr>\n<tr>\n<td>Horizontal communication: an employee letting co-workers know about an upcoming vacation day.<\/td>\n<td>\u201cHi all. I\u2019ll be out on Friday. Can you handle anything that comes in or take a message for Monday?\u201d<\/td>\n<td>&nbsp;\"I won't be in tomorrow.\"<\/td>\n<td>Tone is peer to peer compared to the other samples. Be sure to include any information about potential coverage your peers may need to complete while you're gone.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\nNotice in each of the three sample messages that even in their few words, knowing the upward, downward or horizontal position of the receiver impacted the tone and phrasing of the message.\n\n<\/div>\n<h2>Contribute!<\/h2>\n<div style=\"margin-bottom: 8px;\">Did you have an idea for improving this content? We\u2019d love your input.<\/div>\n<a style=\"font-size: 10pt; font-weight: 600; color: #077fab; text-decoration: none; border: 2px solid #077fab; border-radius: 7px; padding: 5px 25px; text-align: center; cursor: pointer; line-height: 1.5em;\" href=\"https:\/\/docs.google.com\/document\/d\/196h-TBUCOjwQGRVBhVFeg6609DL2wJ-_NiIZIXhctLM\" target=\"_blank\" rel=\"noopener\">Improve this page<\/a><a style=\"margin-left: 16px;\" href=\"https:\/\/docs.google.com\/document\/d\/1vy-T6DtTF-BbMfpVEI7VP_R7w2A4anzYZLXR8Pk4Fu4\" target=\"_blank\" rel=\"noopener\">Learn More<\/a>\n","rendered":"<div class=\"textbox learning-objectives\">\n<h3>Learning Outcomes<\/h3>\n<ul>\n<li>Explain the importance of audience to business communication<\/li>\n<\/ul>\n<\/div>\n<p>The purpose of communication is to have the sender&#8217;s idea in mind reach the receiver\u2019s mind with identical understanding.<\/p>\n<p>Yet, communicating is not as simple and transparent as the image below suggests. Communication is surrounded by potential pitfalls and myriad opportunities for the main point to be lost or altered. Let&#8217;s take a look at Figure 1 to see a diagram of a communication system.<\/p>\n<div id=\"attachment_4437\" style=\"width: 2010px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-4437\" class=\"wp-image-4437 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30195423\/2000px-Shannon_communication_system.svg_.png\" alt=\"Diagram of a flow chart with six squares and five arrows. Above each box there is text. Starting on the left moving right the text says, &quot;Information source, message, transmitter, signal, noise source, received signal, receiver, message, destination&quot;\" width=\"2000\" height=\"941\" \/><\/p>\n<p id=\"caption-attachment-4437\" class=\"wp-caption-text\">Figure 1. Shannon&#8217;s diagram of a general communication system.<\/p>\n<\/div>\n<p>Perhaps you are surprised to realize there is more than one audience for a message. There is the primary audience or receiver of the communication: this is the direct audience, who we&#8217;ll focus on in this module. Sometimes you&#8217;ll focus on indirect or remote audiences; these others include those who may see the communication even if they are not intended as a target of the communication. In this module, the direct audience is the focus.<\/p>\n<p>Good communicators are mindful of the other potential audiences when they start writing since doing so can help advance the company and advance a career. The direct audience is the receiver of the business communication. This person or group of people might be internal or external to the sender&#8217;s organization. The relationship to the organization may impact the formality of the wording and the candor of the message. When new to business writing, be sure to check the tone with appropriate staff.<\/p>\n<div class=\"textbox tryit\">\n<h3>Practice Question<\/h3>\n<p>\t<iframe id=\"lumen_assessment_8500\" class=\"resizable\" src=\"https:\/\/assessments.lumenlearning.com\/assessments\/load?assessment_id=8500&#38;embed=1&#38;external_user_id=&#38;external_context_id=&#38;iframe_resize_id=lumen_assessment_8500\" frameborder=\"0\" style=\"border:none;width:100%;height:100%;min-height:400px;\"><br \/>\n\t<\/iframe><\/p>\n<\/div>\n<p>Tone varies based on the power relationship of the sender to the receiver.&nbsp;The audience may be in one of three power positions relative to the sender summarized by the labels <strong>upward<\/strong>, <strong>downward<\/strong>, or <strong>horizontal<\/strong> communication.<\/p>\n<h2>Downward and Upward Communication<\/h2>\n<p>Downward communication flows from the managerial and executive levels to the staff through formal channels such as policy manuals, rules and regulations and organizational charts. Upward communication is initiated by staff and directed at executives; it frequently takes the form of a complaint or a request. Horizontal communication occurs when colleagues meet to discuss issues of common interest, resolve problems and share information.<\/p>\n<div id=\"attachment_4430\" style=\"width: 360px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-4430\" class=\"wp-image-4430\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30192806\/upwarddownward.png\" alt=\"A diagram depicting upwards and downwards communication. The left side of the diagram shows information flowing from the executive, down to the managers, and then down to the employee workforce (showing downwards communication). The right side of the diagram shows information flowing from the employee workforce, to the managers, and then up to the executive (upwards communication).\" width=\"350\" height=\"353\" \/><\/p>\n<p id=\"caption-attachment-4430\" class=\"wp-caption-text\">Figure 2. Upwards and downwards communication<\/p>\n<\/div>\n<h2>Horizontal Communication<\/h2>\n<p>When the flow of information is from peers in an organizational level to one or more of similar rank it is called horizontal communication.<\/p>\n<div id=\"attachment_4429\" style=\"width: 460px\" class=\"wp-caption aligncenter\"><img loading=\"lazy\" decoding=\"async\" aria-describedby=\"caption-attachment-4429\" class=\"wp-image-4429\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30192803\/upwarddownward-horizontal.png\" alt=\"A diagram depicting horizontal communication; showing information flowing between individuals of equal rank.\" width=\"450\" height=\"170\" \/><\/p>\n<p id=\"caption-attachment-4429\" class=\"wp-caption-text\">Figure 3. Horizontal communication<\/p>\n<\/div>\n<p>This form of communication helps employees express information and ideas as well as coordinate the organization&#8217;s work.<\/p>\n<div class=\"textbox examples\">\n<h3>Talking across Different Levels<\/h3>\n<table style=\"border-collapse: collapse; width: 100%;\">\n<thead>\n<tr>\n<th style=\"width: 25%;\">Direction and purpose<\/th>\n<th style=\"width: 25%;\">You should say&nbsp;.&nbsp;.&nbsp;.<\/th>\n<th style=\"width: 25%;\">You shouldn&#8217;t say&nbsp;.&nbsp;.&nbsp;.<\/th>\n<th style=\"width: 25%;\">Why?<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>Upward communication: an employee emailing the boss to request a day off<\/td>\n<td>\u201cMr Sanchez, may I have Friday off?\u201d<\/td>\n<td>\u201cMr Sanchez, I\u2019m going to take Friday off. Ok?\u201c<\/td>\n<td>Deferential (formal title) and request rather than statement or demand<\/td>\n<\/tr>\n<tr>\n<td>Downward communication: a manager emailing his work team to let them know he is off on Friday.<\/td>\n<td>\u201cTeam, I\u2019m out of the office Friday. Please hold any issues until Monday.\u201d<\/td>\n<td>&#8220;Team, do you mind if I take Friday off?&#8221;<\/td>\n<td>Tone of authority not permissive.<\/td>\n<\/tr>\n<tr>\n<td>Horizontal communication: an employee letting co-workers know about an upcoming vacation day.<\/td>\n<td>\u201cHi all. I\u2019ll be out on Friday. Can you handle anything that comes in or take a message for Monday?\u201d<\/td>\n<td>&nbsp;&#8220;I won&#8217;t be in tomorrow.&#8221;<\/td>\n<td>Tone is peer to peer compared to the other samples. Be sure to include any information about potential coverage your peers may need to complete while you&#8217;re gone.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>Notice in each of the three sample messages that even in their few words, knowing the upward, downward or horizontal position of the receiver impacted the tone and phrasing of the message.<\/p>\n<\/div>\n<h2>Contribute!<\/h2>\n<div style=\"margin-bottom: 8px;\">Did you have an idea for improving this content? We\u2019d love your input.<\/div>\n<p><a style=\"font-size: 10pt; font-weight: 600; color: #077fab; text-decoration: none; border: 2px solid #077fab; border-radius: 7px; padding: 5px 25px; text-align: center; cursor: pointer; line-height: 1.5em;\" href=\"https:\/\/docs.google.com\/document\/d\/196h-TBUCOjwQGRVBhVFeg6609DL2wJ-_NiIZIXhctLM\" target=\"_blank\" rel=\"noopener\">Improve this page<\/a><a style=\"margin-left: 16px;\" href=\"https:\/\/docs.google.com\/document\/d\/1vy-T6DtTF-BbMfpVEI7VP_R7w2A4anzYZLXR8Pk4Fu4\" target=\"_blank\" rel=\"noopener\">Learn More<\/a><\/p>\n\n\t\t\t <section class=\"citations-section\" role=\"contentinfo\">\n\t\t\t <h3>Candela Citations<\/h3>\n\t\t\t\t\t <div>\n\t\t\t\t\t\t <div id=\"citation-list-73\">\n\t\t\t\t\t\t\t <div class=\"licensing\"><div class=\"license-attribution-dropdown-subheading\">CC licensed content, Original<\/div><ul class=\"citation-list\"><li>Audience. <strong>Authored by<\/strong>: Susan Kendall. <strong>Provided by<\/strong>: Lumen Learning. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/licenses\/by\/4.0\/\">CC BY: Attribution<\/a><\/em><\/li><li>Upwards and Downwards Communication image. <strong>Provided by<\/strong>: Lumen Learning. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/licenses\/by\/4.0\/\">CC BY: Attribution<\/a><\/em><\/li><li>Horizontal Communication image. <strong>Provided by<\/strong>: Lumen Learning. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/licenses\/by\/4.0\/\">CC BY: Attribution<\/a><\/em><\/li><\/ul><div class=\"license-attribution-dropdown-subheading\">CC licensed content, Shared previously<\/div><ul class=\"citation-list\"><li>Shannon&#039;s diagram of a general communication system.. <strong>Authored by<\/strong>: User: Wanderingstan, User: Stannered. <strong>Provided by<\/strong>: Wikimedia. <strong>Located at<\/strong>: <a target=\"_blank\" href=\"https:\/\/commons.wikimedia.org\/wiki\/File:Shannon_communication_system.svg\">https:\/\/commons.wikimedia.org\/wiki\/File:Shannon_communication_system.svg<\/a>. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/about\/pdm\">Public Domain: No Known Copyright<\/a><\/em><\/li><li>Downward and Upward Communication. <strong>Authored by<\/strong>: Julie Zink, PhD. <strong>Provided by<\/strong>: Granite State College. <strong>Located at<\/strong>: <a target=\"_blank\" href=\"https:\/\/granite.pressbooks.pub\/organizationalcommunication\/chapter\/chapter-1\/\">https:\/\/granite.pressbooks.pub\/organizationalcommunication\/chapter\/chapter-1\/<\/a>. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/licenses\/by-sa\/4.0\/\">CC BY-SA: Attribution-ShareAlike<\/a><\/em><\/li><\/ul><\/div>\n\t\t\t\t\t\t <\/div>\n\t\t\t\t\t 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