{"id":128,"date":"2014-08-18T16:06:34","date_gmt":"2014-08-18T16:06:34","guid":{"rendered":"https:\/\/courses.candelalearning.com\/hrmanagement1xmaster\/?post_type=chapter&p=128"},"modified":"2014-10-05T16:28:34","modified_gmt":"2014-10-05T16:28:34","slug":"11-3-completing-and-conducting-the-appraisal","status":"publish","type":"chapter","link":"https:\/\/courses.lumenlearning.com\/hrmanagement\/chapter\/11-3-completing-and-conducting-the-appraisal\/","title":{"raw":"11.3 Completing and Conducting the Appraisal","rendered":"11.3 Completing and Conducting the Appraisal"},"content":{"raw":" \r\n
\r\n

11.3<\/span> Completing and Conducting the Appraisal<\/h2>\r\n
\r\n

Learning Objectives<\/h3>\r\n
    \r\n\t
  1. Be able to discuss best practices in performance review planning.<\/li>\r\n\t
  2. Be able to write an improvement plan for an employee.<\/li>\r\n<\/ol>\r\n<\/div>\r\nSo far, we have discussed the necessity of providing formal feedback to employees through a systematic performance evaluation system. We have stressed the importance of making sure the HR professional knows how often performance evaluations should be given and if they are tied to pay increases.\r\n\r\nThe next step is to make sure you know the goals of the performance evaluation; for example, is the goal to improve performance and also identify people for succession planning? You will then determine the source for the performance evaluation data, and then create criteria and rating scales that relate directly to the employee\u2019s job description. Once this is done, the successful functioning of the performance evaluation system largely depends on the HR professional to implement and communicate the system to managers and employees. This will be the primary focus of our next section.\r\n\r\n<\/div>\r\n
    \r\n

    Best Practices in Performance Appraisals<\/h2>\r\nThe most important things to remember when developing a performance evaluation system include the following:\r\n
      \r\n\t
    1. Make sure the evaluation has a direct relationship to the job. Consider developing specific criteria for each job, based on the individual job specifications and description.<\/li>\r\n\t
    2. Involve managers when developing the process. Garner their feedback to obtain \u201cbuy-in\u201d for the process.<\/li>\r\n\t
    3. Consider involving the employee in the process by asking the employee to fill out a self-evaluation.<\/li>\r\n\t
    4. Use a variety of methods to rate and evaluate the employee.<\/li>\r\n\t
    5. Avoid bias by standardizing performance evaluations systems for each job.<\/li>\r\n\t
    6. Give feedback on performance throughout the year, not just during performance review times.<\/li>\r\n\t
    7. Make sure the goals of the performance evaluation tie into the organizational and department goals.<\/li>\r\n\t
    8. Ensure the performance appraisal criteria also tie into the goals of the organization, for a strategic HRM approach.<\/li>\r\n\t
    9. Review the evaluation for each job title often, since jobs and expectations change.<\/li>\r\n<\/ol>\r\n
      \r\n\r\nFigure 11.6<\/span> Best Practices in Performance Appraisal Systems\r\n\r\n\"\"<\/a>\r\n\r\n<\/div>\r\nAs you can see from Figure 11.7 \"Performance Review System\", the performance appraisal aspect is just one part of the total process. We can call this a performance review system. The first step of the process is goal setting with the employee. This could mean showing the employee his or her performance appraisal criteria or sitting down with the employee to develop MBOs. The basic idea here is that the employee should know the expectations and how his or her job performance will be rated.\r\n\r\nConstant monitoring, feedback, and coaching are the next step. Ensuring the employee knows what he or she is doing well and is not doing well in a more informal manner will allow for a more productive employee.\r\n\r\nNext, of course, is the formal performance evaluation process. Choosing the criteria, rating scale, and source of the evaluation are steps we have already discussed. The next step is to work with the employee to develop improvement plans (if necessary) and offer any rewards as a result of excellent performance. The process then begins again, setting new goals with the employee.\r\n
      \r\n\r\nFigure 11.7<\/span> Performance Review System\r\n\r\n\"\"<\/a>\r\n\r\n<\/div>\r\n<\/div>\r\n
      \r\n

      Training Managers and Employees<\/h2>\r\nAs HR professionals, we know the importance of performance evaluation systems in developing employees, but this may not always be apparent to the managers we work with on a daily basis. It is our job to educate managers and employees on the standards for completing performance evaluation forms as well as train them on how to complete the necessary documents (criteria and ratings), how to develop improvement plans when necessary, and how to deliver the performance appraisal interview.\r\n
      \r\n

      Employee Feedback<\/h3>\r\n