Chapter 16: Registration Basics

Overload

Students are able to register for a maximum of 18 credits by default. For an extension of the normal course load, a student must receive a signed approval form (prior to registration) from their department chairperson or designee. Liberal Arts pathways can receive a signed approval form (prior to registration) from an advisor. Permission to carry a course overload is usually not granted unless a student has a cumulative average of at least 3.0 and/or can demonstrate a special need.

Withdrawals

It is important to tell your advisees that withdrawing from courses can affect financial aid, athletics eligibility, and veteran’s benefits. They should investigate this before withdrawing. Students are responsible for 100% of tuition and fees if they withdraw from a course after the drop/add period.

Withdrawal means officially leaving an individual class after the add/drop period, but before 80% of the course has been completed.

Additional information about withdrawals can be found at http://www.monroecc.edu/registration-records/registration-options/.

Waitlist

An electronic list of students who want to enroll in a class after it has “closed,” or reached maximum capacity.

If a student asks you how they can waitlist for a course, you can tell them this:

  • Go to Add or Drop Classes on your MyMCC account.
  • A Worksheet will appear with boxes at the bottom of the page.
  • Enter the CRN number in one of the boxes.
  • Click on Submit Changes.
  • Then select Wait List from the drop down Action menu.
  • Click on Submit Changes to officially add the waitlisted course.
  • Make sure the waitlisted course appears in your Student Detail Schedule.

Fall and Spring

Students are notified via MCC email when a seat becomes available. Student must register for this open seat within the time frame period specified in the email which is typically 48 hours. If student does not register by the deadline, student will be dropped from the waitlist.

Summer, Intersession, and Fall/Spring (week prior and first week of school)

The Registration and Records office manually processes the waitlist for the summer and intersession terms along with the week prior and first week of school for the Fall/Spring semesters.  Students are added to the classes from the waitlist and are NOT notified. It is the responsibility of the student to check their schedule online daily to view their registration status.

During this time, students will not be registered from a waitlist if…

  • They are already registered for another section of the same course
  • They are registered for a course which presents a time conflict for the waitlisted course.
  • They have a hold on their account that prevents registration

Other important things to know…

Students need to attend every on-campus class meeting while they remain on the waitlist (until add/drop period ends) in case a seat opens up. For online classes, if a student does not receive a seat in the class one week prior to the start, they have the option of contacting the instructor to inquire about the possibility of being added (green slipped) into the class. ​​

​Schedule Planner

​A free online registration tool for current students that helps them explore and build their ideal class schedule. It can take into account a student’s personal preferences and any existing commitments.

Advisors can also use Schedule Planner’s Advisor Mode feature to find classes for their advisee, build schedules, and add courses to the advisee’s shopping cart. Schedule Planner Advisor Mode can be found in Banner Self Service > Faculty Services  > Student Information Menu > Schedule Planner Advisor Mode (very bottom of the menu).

Additional information about this registration tool can be found at http://www.monroecc.edu/registration-records/registration-options/.

Updated 3/22/2019

Holds

Holds are blocks on student accounts that prevent certain activity. Such activity may include the ability to register for a future term, the authorization to send or receive an official transcript, or the ability to graduate from Monroe Community College. There are a number of reasons that holds are placed on students’ accounts. The primary reason is financial—the student owes the College money. The level of outstanding balance determines the activities affected by the hold. However, not all holds are financial. Some holds pertain to student conduct, are connected to federal regulations, or may be designed to prevent future problems by encouraging students to resolve an issue in a timely manner. A list of holds currently used by the College is provided below.

ACTIVE HOLDS LIST:

RESPONSIBLE OFFICE HOLD CODE HOLD DESCRIPTION Registration Transcript Graduation
Student Accounts Office BB Rarely used.  Requires payment in cash or certified check.  Limited to students with repeated bounced checks. Y Y Y
Student Accounts Office BC Student submitted a bad check for $200 or more. Y Y Y
Student Accounts Office BD Student dropped for non-payment.  Used each semester and only applied for a 3 week period of time. Y N N
Student Accounts Office BF Canceled aid.  This is a temporary hold placed when financial aid reduces or removes an aid award after a student has been paid.  This is monitored weekly and the hold is removed once Financial Aid resolves the issue. Y Y Y
Student Accounts Office BT Federal Title IV financial aid (PELL and Loans) are awarded for a specific academic year. If a student owes a balance in a prior year, regulations permit up to $200.00 of current year federal aid to pay that prior year balance. This hold is used to identify those cases during certain routine processing N Y N
Student Accounts Office BP This hold is placed on a student’s account if they owes a balance over $500 in a prior year.   Federal Title IV financial aid (PELL and Loans) are awarded for a specific academic year. If a student owes a balance in a prior year, regulations permit up to $200.00 of current year federal aid to pay that prior year balance. Y Y Y
Student Accounts Office BR Student has a past due balance less than $500. N Y N
Student Accounts Office BU Student has a past due balance over $500. Y Y Y
Student Accounts Office BW Bursar write off.  Inactive accounts (6yrs. With NO activity) with a balance due are written off by Student Accounts so account shows zero, but the HOLD indicates if future activity the debt can be collected. Y Y Y
Student Accounts Office CB Balance due has been sent to collections agency. Y Y Y
MCC Association CH Balance due for unpaid childcare at Guon. Y Y N
MCC Association EL Student owes for emergency loan cash disbursement approved by Financial Aid and advanced by the MCC Association.  $500 – $900. Y Y N
MCC Association HB Student owes less than $200 for MCC Housing. N Y N
MCC Association HF Student owes more than $200 for MCC Housing. Y Y Y
MCC Association MP Balance due for meal plan. N Y N
Student Rights & Responsibilities DD Applicant indicated on their admissions application that they have been dismissed from a previous college for disciplinary reasons.  The hold is released after the student has provided supporting documents and met with a representative in Student Rights & Responsibilities. Y N N
Student Rights & Responsibilities SS This hold is placed on a student’s record if they have been summoned by Student Rights & Responsibilities for an appointment and have not responded.  The hold is removed after the student has come in for the appointment. Y N N
Student Rights & Responsibilities SU This hold is placed on a student’s record if they have been suspended, summarily suspended, or expelled from the College.  The hold is removed after the suspension period is expired and they have had a meeting with Student Rights & Responsibilities.  Expelled students’ hold are never removed. Y N N
Health Services HS The HS hold is applied by Health Services in November and March annually, after the NYS deadline for withdrawal for non- compliance. The hold is placed when the student has only partial compliance to NYS immunization requirements.  The hold has been applied  to  prevent student withdrawal for non-compliance, HS staff work together with students to help them achieve compliance, by providing immunizations here at the college, or assisting them to track down immunization histories

 

 Y N N
Global Education and Int’l Services IS This hold to ensure new incoming international students meet with Global Education & International Services office.  It is rarely used.  It is primarily use is if a new international student did not attend orientation. Y N N
Public Safety PG The Dept. of Public Safety places a registration hold for NON-STUDENTS who commit a violation of the College Code of Conduct (i.e. theft, harassment, domestic incidents, disorderly conduct etc.).  Public Safety sends the individual a letter indicating they are not allowed on campus and they must contact Student Services before they are allowed to return to campus. If the individual wishes to return to the MCC property to register for classes, or for other reasons, they must meet with a representative of Student Services.  Public Safety releases the hold with authorization from Student Services. Y N N
Registration & Records RD Temporary hold applied after the registration deadline and removed after the drop/add period ends. Y N N
Library Services LO We apply the Library-Overdue Materials hold when a student borrows library materials and the items become lost (have been overdue for 4 weeks or more). We remove the hold when a student does one of the following: returns the item(s), or pays to replace the lost item(s). N Y N
Parking Services PK When an individual pays a parking violations with a check, a 15 business day transcript hold is place on the student’s account until the check clears.  The individual has the opportunity to have the 15 day transcript hold removed when they provide a copy of the cancelled check. N Y N
Parking Services PS A transcript hold is placed on a student’s account after an unpaid parking violation has past 15 calendar days. N Y N

Updated 5/24/19

Keywords: Registration, register, how many credits, how many credits can a student, overload number, number of credits, withdraw, withdrawal, withdrawing, drop, add, add course, drop course, plan schedule, register for courses, waitlist, waitlisted, wait list, wait listed, holds