{"id":762,"date":"2019-07-12T12:55:37","date_gmt":"2019-07-12T12:55:37","guid":{"rendered":"https:\/\/courses.lumenlearning.com\/mcc-advisorhandbook\/?post_type=chapter&#038;p=762"},"modified":"2019-07-15T17:05:46","modified_gmt":"2019-07-15T17:05:46","slug":"how-to-run-a-face-audit-on-dw","status":"publish","type":"chapter","link":"https:\/\/courses.lumenlearning.com\/mcc-advisorhandbook\/chapter\/how-to-run-a-face-audit-on-dw\/","title":{"raw":"How To Run a FACE Audit on DW","rendered":"How To Run a FACE Audit on DW"},"content":{"raw":"<strong>\u00a0\u2018\u2018What If History\/FACE\u2019 tab (formally \u2018What If History\u2019)<\/strong>\r\n\r\nThe \u2018What If History\/FACE\u2019 tab on the left hand menu of the Degree Works worksheet allows you to see 3 possible audit types:\r\n<ul>\r\n \t<li>1 The most recent <em>regular<\/em> \u2018What If\u2019 that was run<\/li>\r\n \t<li>2 Certain graduation audits such as PRELIM or FINAL<\/li>\r\n \t<li>3 FACE audits = (OUTTRK) SOT*<\/li>\r\n<\/ul>\r\n<img class=\"alignnone size-full wp-image-767\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3798\/2019\/07\/15170214\/1.png\" alt=\"\" width=\"140\" height=\"116\" \/>\r\n\r\n<em>NOTE: Degree Works only keeps the most recent regular \u2018What If\u2019 audit; it freezes graduation audits only until they are purged; and it currently saves all FACE audits.<\/em>\r\n\r\nTo view a saved \u2018What If\u2019 audit, click the \u2018What If History\/FACE\u2019 tab then click the down arrow in the \u2018Historic Report\u2019 field.\u00a0 The \u2018What If\u2019 audit log appears in descending order (newest to oldest), and is stamped with the date, time, and degree. The FACE audit is identified as (OUTTRK) SOT and will include the term for which FACE was run.\r\n\r\nDouble click on the report you want to look at, and then click \u2018View\u2019\r\n\r\n<img class=\"alignnone wp-image-768\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3798\/2019\/07\/15170217\/2-300x122.png\" alt=\"\" width=\"703\" height=\"286\" \/>\r\n\r\n&nbsp;\r\n\r\n<strong>Reading the FACE (OUTTRK) SOT audit:<\/strong>\r\n\r\nEach time a student registers for a course, a FACE audit is generated.\u00a0 The Normal audit and the FACE audit may look different from one another.\u00a0 Degree Works \u2018shuffles\u2019 courses according to a built-in algorithm and may apply a registered course to a different place on the FACE audit from where it looked like it would go on the Normal audit. Also, FACE is programmed to re-include certain excluded courses on the audit, which may \u2018bump\u2019 a registered course to the \u2018Additional Courses\u2019 section.\u00a0 There is no SUNY Gen Ed block on the FACE audit.\r\n\r\nRegistered courses will appear in blue as \u2018PLANNED\u2019 so you can see if the course fits in the Program or if it falls in the \u2018Additional Courses\u2019 section.\u00a0 If it falls in the \u2018Additional Courses\u2019 section, the course is not aid eligible except if it meets certain FACE criteria, e.g. one-time repeat, above 12 credits, last term exemption, transitional course, etc.\u00a0 Staff who have access to SFAYRCP in INB will be able to see if a PLANNED course is eligible for one of these exceptions.\r\n\r\n<img class=\"alignnone wp-image-769\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3798\/2019\/07\/15170220\/3-300x61.png\" alt=\"\" width=\"876\" height=\"178\" \/>\r\n\r\nYou will see the registered courses again in the \u2018In Progress Coursework\u2019 section at the bottom of the worksheet.\u00a0 This student also has a MTH 104 course in his \u2018Additional Courses\u2019 section which normally means the course is not eligible for aid.\u00a0 However, because he already has 12 credits that are required in his program, MTH 104 will meet the exception previously mentioned.\r\n\r\n<img class=\"alignnone wp-image-770\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3798\/2019\/07\/15170224\/4-300x54.png\" alt=\"\" width=\"878\" height=\"158\" \/>\r\n\r\nIn this example, the student\u2019s MTH 096 is not counting in his Program but rather is falling under the \u2018Preparatory Courses\u2019 section.\u00a0 However, transitional courses <em>are<\/em> aid eligible.\r\n\r\n<img class=\"alignnone wp-image-771\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3798\/2019\/07\/15170227\/5-300x24.png\" alt=\"\" width=\"875\" height=\"70\" \/>\r\n\r\n&nbsp;\r\n\r\n<em>*Financial Aid Course Eligibility or FACE is the name MCC has given to the process that runs a \u2018what if\u2019 audit each time a student registers to determine whether a student\u2019s registration fits in his\/her program and\/or meets other criteria for financial aid. Student Outcome Tracking or SOT is the actual name of the software developed by SICAS in collaboration with Ellucian.<\/em>\r\n\r\nFor more information on FACE, see <a href=\"http:\/\/www.monroecc.edu\/go\/face\">www.monroecc.edu\/go\/face<\/a>.\r\n\r\nKeywords: FACE, What If History, FACE Audit","rendered":"<p><strong>\u00a0\u2018\u2018What If History\/FACE\u2019 tab (formally \u2018What If History\u2019)<\/strong><\/p>\n<p>The \u2018What If History\/FACE\u2019 tab on the left hand menu of the Degree Works worksheet allows you to see 3 possible audit types:<\/p>\n<ul>\n<li>1 The most recent <em>regular<\/em> \u2018What If\u2019 that was run<\/li>\n<li>2 Certain graduation audits such as PRELIM or FINAL<\/li>\n<li>3 FACE audits = (OUTTRK) SOT*<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone size-full wp-image-767\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3798\/2019\/07\/15170214\/1.png\" alt=\"\" width=\"140\" height=\"116\" \/><\/p>\n<p><em>NOTE: Degree Works only keeps the most recent regular \u2018What If\u2019 audit; it freezes graduation audits only until they are purged; and it currently saves all FACE audits.<\/em><\/p>\n<p>To view a saved \u2018What If\u2019 audit, click the \u2018What If History\/FACE\u2019 tab then click the down arrow in the \u2018Historic Report\u2019 field.\u00a0 The \u2018What If\u2019 audit log appears in descending order (newest to oldest), and is stamped with the date, time, and degree. The FACE audit is identified as (OUTTRK) SOT and will include the term for which FACE was run.<\/p>\n<p>Double click on the report you want to look at, and then click \u2018View\u2019<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-768\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3798\/2019\/07\/15170217\/2-300x122.png\" alt=\"\" width=\"703\" height=\"286\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><strong>Reading the FACE (OUTTRK) SOT audit:<\/strong><\/p>\n<p>Each time a student registers for a course, a FACE audit is generated.\u00a0 The Normal audit and the FACE audit may look different from one another.\u00a0 Degree Works \u2018shuffles\u2019 courses according to a built-in algorithm and may apply a registered course to a different place on the FACE audit from where it looked like it would go on the Normal audit. Also, FACE is programmed to re-include certain excluded courses on the audit, which may \u2018bump\u2019 a registered course to the \u2018Additional Courses\u2019 section.\u00a0 There is no SUNY Gen Ed block on the FACE audit.<\/p>\n<p>Registered courses will appear in blue as \u2018PLANNED\u2019 so you can see if the course fits in the Program or if it falls in the \u2018Additional Courses\u2019 section.\u00a0 If it falls in the \u2018Additional Courses\u2019 section, the course is not aid eligible except if it meets certain FACE criteria, e.g. one-time repeat, above 12 credits, last term exemption, transitional course, etc.\u00a0 Staff who have access to SFAYRCP in INB will be able to see if a PLANNED course is eligible for one of these exceptions.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-769\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3798\/2019\/07\/15170220\/3-300x61.png\" alt=\"\" width=\"876\" height=\"178\" \/><\/p>\n<p>You will see the registered courses again in the \u2018In Progress Coursework\u2019 section at the bottom of the worksheet.\u00a0 This student also has a MTH 104 course in his \u2018Additional Courses\u2019 section which normally means the course is not eligible for aid.\u00a0 However, because he already has 12 credits that are required in his program, MTH 104 will meet the exception previously mentioned.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-770\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3798\/2019\/07\/15170224\/4-300x54.png\" alt=\"\" width=\"878\" height=\"158\" \/><\/p>\n<p>In this example, the student\u2019s MTH 096 is not counting in his Program but rather is falling under the \u2018Preparatory Courses\u2019 section.\u00a0 However, transitional courses <em>are<\/em> aid eligible.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-771\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3798\/2019\/07\/15170227\/5-300x24.png\" alt=\"\" width=\"875\" height=\"70\" \/><\/p>\n<p>&nbsp;<\/p>\n<p><em>*Financial Aid Course Eligibility or FACE is the name MCC has given to the process that runs a \u2018what if\u2019 audit each time a student registers to determine whether a student\u2019s registration fits in his\/her program and\/or meets other criteria for financial aid. Student Outcome Tracking or SOT is the actual name of the software developed by SICAS in collaboration with Ellucian.<\/em><\/p>\n<p>For more information on FACE, see <a href=\"http:\/\/www.monroecc.edu\/go\/face\">www.monroecc.edu\/go\/face<\/a>.<\/p>\n<p>Keywords: FACE, What If History, FACE Audit<\/p>\n","protected":false},"author":141807,"menu_order":4,"template":"","meta":{"_candela_citation":"[]","CANDELA_OUTCOMES_GUID":"","pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[],"contributor":[],"license":[],"class_list":["post-762","chapter","type-chapter","status-publish","hentry"],"part":37,"_links":{"self":[{"href":"https:\/\/courses.lumenlearning.com\/mcc-advisorhandbook\/wp-json\/pressbooks\/v2\/chapters\/762","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/courses.lumenlearning.com\/mcc-advisorhandbook\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/courses.lumenlearning.com\/mcc-advisorhandbook\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/mcc-advisorhandbook\/wp-json\/wp\/v2\/users\/141807"}],"version-history":[{"count":5,"href":"https:\/\/courses.lumenlearning.com\/mcc-advisorhandbook\/wp-json\/pressbooks\/v2\/chapters\/762\/revisions"}],"predecessor-version":[{"id":766,"href":"https:\/\/courses.lumenlearning.com\/mcc-advisorhandbook\/wp-json\/pressbooks\/v2\/chapters\/762\/revisions\/766"}],"part":[{"href":"https:\/\/courses.lumenlearning.com\/mcc-advisorhandbook\/wp-json\/pressbooks\/v2\/parts\/37"}],"metadata":[{"href":"https:\/\/courses.lumenlearning.com\/mcc-advisorhandbook\/wp-json\/pressbooks\/v2\/chapters\/762\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/courses.lumenlearning.com\/mcc-advisorhandbook\/wp-json\/wp\/v2\/media?parent=762"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/mcc-advisorhandbook\/wp-json\/pressbooks\/v2\/chapter-type?post=762"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/mcc-advisorhandbook\/wp-json\/wp\/v2\/contributor?post=762"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/mcc-advisorhandbook\/wp-json\/wp\/v2\/license?post=762"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}