{"id":136,"date":"2022-12-01T20:31:05","date_gmt":"2022-12-01T20:31:05","guid":{"rendered":"https:\/\/courses.lumenlearning.com\/suny-compappmgr\/chapter\/using-onedrive\/"},"modified":"2022-12-01T20:31:05","modified_gmt":"2022-12-01T20:31:05","slug":"using-onedrive","status":"publish","type":"chapter","link":"https:\/\/courses.lumenlearning.com\/suny-compappmgr\/chapter\/using-onedrive\/","title":{"raw":"Using OneDrive","rendered":"Using OneDrive"},"content":{"raw":"\n<div class=\"textbox learning-objectives\">\n<h3>Learning Outcomes<\/h3>\n<ul>\n \t<li>Create folders in OneDrive<\/li>\n \t<li>Upload, store, and share files in OneDrive<\/li>\n<\/ul>\n<\/div>\nMicrosoft OneDrive is a free file storage and file sharing service available to any Microsoft account user. Microsoft OneDrive provides one terabyte of storage for free. You automatically have access if you create a free Microsoft email account, or you can create a free Microsoft account using any email address such as Gmail or Yahoo!.\n\nOneDrive files and folders can either be accessed via a web browser or via a desktop application. They can also be accessed via a mobile app on a mobile device. This module will focus on desktop use, but keep in mind that similar functionality is available on the web and mobile apps.\n<h2>Creating Folders in OneDrive<\/h2>\nAfter you download the OneDrive desktop application, you may have already been asked to sign in. Once you are signed in, you can see OneDrive as a folder in your Windows File Explorer.\n\n<img class=\"aligncenter size-full wp-image-5502\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/5695\/2021\/06\/06214525\/Screen-Shot-2021-06-10-at-3.39_2.png\" alt=\"Screenshot of a OneDrive folder in Windows with the &quot;New Folder&quot; being highlighted\" width=\"978\" height=\"625\">\nIn the File Explorer, you can create OneDrive folders just like you would any other folder on your computer. To create a new folder, you can either:\n<ul>\n \t<li>click the New folder button on the ribbon, or<\/li>\n \t<li>right click somewhere in the OneDrive folder pane and select New&gt;Folder.<\/li>\n<\/ul>\n<div class=\"textbox shaded\">\n<h3>ONEDRIVE on a Mac<\/h3>\nMicrosoft OneDrive is available for download on a Mac and will operate similarly. You will just use the Finder instead of the Windows Explorer to navigate through your OneDrive folders and files.\n\n<\/div>\n<div class=\"textbox tryit\">\n<h3>PRACTICE QUESTION<\/h3>\nhttps:\/\/assess.lumenlearning.com\/practice\/ec1a7539-08d8-44cf-b7dd-425d577b5cd8\n\n<\/div>\n<h2>Uploading and Storing Files in OneDrive<\/h2>\nTo save a file in OneDrive, open the file and click File&gt;Save As. Then select the OneDrive folder or subfolder where you want to save it.\n\n<img class=\"aligncenter\" src=\"https:\/\/lh3.googleusercontent.com\/6cwtRQ8RGvsz_cKnVoUF-pH9mxfcKCGdr7NNAInZT5VRpPkTsFFmS80-wS7VaFIbVJcTFaxvrItfL8IGAEGwhD7BPikfq7IvgaQc0D6WyTsNNNg0bu7zMN4yrbe0_KDYRpn16tJR\" alt=\"Screenshot of the option to save to OneDrive in Microsoft Word after selecting File, Save As\" width=\"879\" height=\"664\">\n<h2>Syncing Files to the Cloud<\/h2>\nThe OneDrive folder in the File Explorer has a column called Status. The icons in this column give you details on the status of syncing the file or folder in the cloud storage.\n\n<img class=\"aligncenter\" src=\"https:\/\/lh3.googleusercontent.com\/vafHzuU1Z-tFNDLn-NrSZ0FJ8Vl0nizYs846Lv-7_l5_wSq9n-PpYYQiCFZArc21obZj516wC4BIt5IY21NKIQrL_cC1RD33jQeN-7Lyvu_8F1gmwlri5s0oGfizlsM_XzBkkIaS\" alt=\"Screenshot of a Windows Explorer folder with the column Status highlighted\" width=\"978\" height=\"625\">\n<div align=\"center\">\n<table style=\"height: 303px;\">\n<tbody>\n<tr style=\"height: 13px;\">\n<td style=\"height: 13px; width: 334.087px;\">Icon<\/td>\n<td style=\"height: 13px; width: 334.087px;\">Description<\/td>\n<td style=\"height: 13px; width: 635.112px;\">Details<\/td>\n<\/tr>\n<tr style=\"height: 34px;\">\n<td style=\"height: 34px; width: 334.087px;\"><img class=\"alignnone wp-image-5015 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180756\/hollow_checkmark.png\" alt=\"Green checkmark\" width=\"120\" height=\"32\"><\/td>\n<td>Green checkmark<\/td>\n<td style=\"height: 34px; width: 635.112px;\">File or folder is synced to the cloud and available locally<\/td>\n<\/tr>\n<tr style=\"height: 48px;\">\n<td style=\"height: 48px; width: 334.087px;\"><img class=\"alignnone wp-image-5016 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180800\/checkmark.png\" alt=\"Solid green circle with white checkmark\" width=\"120\" height=\"32\"><\/td>\n<td>Solid green circle with white checkmark<\/td>\n<td style=\"height: 48px; width: 635.112px;\">File or folder is synced to the cloud and has been marked as \u201cAlways keep on this device\u201d<\/td>\n<\/tr>\n<tr style=\"height: 13px;\">\n<td style=\"height: 13px; width: 334.087px;\"><img class=\"alignnone wp-image-5017 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180803\/x.png\" alt=\"Red circle with white X\" width=\"120\" height=\"32\"><\/td>\n<td>Red circle with white X<\/td>\n<td style=\"height: 13px; width: 635.112px;\">File or folder cannot be synced to the cloud<\/td>\n<\/tr>\n<tr style=\"height: 13px;\">\n<td style=\"height: 13px; width: 334.087px;\"><img class=\"alignnone wp-image-5018 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180811\/refresh.png\" alt=\"Two blue arrows\" width=\"120\" height=\"32\"><\/td>\n<td>Two blue arrows<\/td>\n<td style=\"height: 13px; width: 635.112px;\">Sync pending<\/td>\n<\/tr>\n<tr style=\"height: 156px;\">\n<td style=\"height: 156px; width: 334.087px;\"><img class=\"alignnone wp-image-5019 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180814\/hollowcloud.png\" alt=\"Blue cloud\" width=\"120\" height=\"32\"><\/td>\n<td>Blue cloud<\/td>\n<td style=\"height: 156px; width: 635.112px;\">File or folder is only available online\n\nThese files don\u2019t take up space on your computer, and can\u2019t be opened when you are offline.<\/td>\n<\/tr>\n<tr style=\"height: 13px;\">\n<td style=\"height: 13px; width: 334.087px;\"><img class=\"alignnone wp-image-5020 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180816\/cloudhuman.png\" alt=\"Blue cloud with person\" width=\"120\" height=\"32\"><\/td>\n<td>Blue cloud with person<\/td>\n<td style=\"height: 13px; width: 635.112px;\">File or folder has been shared with other people<\/td>\n<\/tr>\n<tr style=\"height: 13px;\">\n<td style=\"height: 13px; width: 334.087px;\"><img class=\"alignnone\" src=\"https:\/\/lh4.googleusercontent.com\/ULJoadiFPe0cgRly3T8E0AN94qpsjPlw6pOfvFfPmeTj7VNc90aI4xD3gjj4G1xs7KwH_Jbukc2Y3vAzEPlVHP71RschV7CYCAs8k6jgghQLhMqdPsjdwD6pDMzNk2AbQQc6y_4F\" alt=\"Padlock\" width=\"120\" height=\"32\"><\/td>\n<td>Padlock<\/td>\n<td style=\"height: 13px; width: 635.112px;\">File or folder has settings which prevent it from syncing<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\nWhen you have installed the OneDrive desktop application, you will also have a OneDrive icon on your system tray (bottom right corner of Windows). The icons in the system tray also give you more details about the overall status of your OneDrive account.\n<table style=\"height: 626px;\">\n<tbody>\n<tr style=\"height: 14px;\">\n<td style=\"height: 14px; width: 110.719px;\">Icon<\/td>\n<td style=\"height: 14px; width: 97.9688px;\">Description<\/td>\n<td style=\"height: 14px; width: 289.812px;\">Details<\/td>\n<\/tr>\n<tr style=\"height: 230px;\">\n<td style=\"text-align: left; height: 230px; width: 110.719px;\"><img class=\"alignnone wp-image-5021 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180819\/cloudcloud.png\" alt=\"Blue cloud or white cloud\" width=\"120\" height=\"32\"><\/td>\n<td style=\"height: 230px; width: 97.9688px;\">Blue cloud or white cloud<\/td>\n<td style=\"height: 230px; width: 289.812px;\">A blue cloud is for your work or school account. A white cloud is for your personal account.\n\nBoth clouds may appear if you are signed into multiple accounts on your computer.<\/td>\n<\/tr>\n<tr style=\"height: 65px;\">\n<td style=\"height: 65px; width: 110.719px;\"><img class=\"alignnone wp-image-5013 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180318\/blue_cloud_refresh.png\" alt=\"Blue cloud with Two blue arrows\" width=\"120\" height=\"32\"><img class=\"alignnone wp-image-5022 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180822\/white_cloud_refresh.png\" alt=\"White cloud with Two blue arrows\" width=\"120\" height=\"32\"><\/td>\n<td style=\"height: 65px; width: 97.9688px;\">Two blue arrows<\/td>\n<td style=\"height: 65px; width: 289.812px;\">Sync pending<\/td>\n<\/tr>\n<tr style=\"height: 155px;\">\n<td style=\"height: 155px; width: 110.719px;\"><img class=\"alignnone wp-image-5023 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180824\/bluecloudpause.png\" alt=\"Blue cloud with Pause icon\" width=\"120\" height=\"32\"><img class=\"alignnone wp-image-5024 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180825\/whitecloudpause.png\" alt=\"White cloud with Pause icon\" width=\"120\" height=\"32\"><\/td>\n<td style=\"height: 155px; width: 97.9688px;\">Pause icon<\/td>\n<td style=\"height: 155px; width: 289.812px;\">OneDrive paused; files not syncing\n\nTo resume syncing, click on the icon and select Resume Syncing.<\/td>\n<\/tr>\n<tr style=\"height: 32px;\">\n<td style=\"height: 32px; width: 110.719px;\"><img class=\"alignnone wp-image-5025 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180828\/whitecloudnegate.png\" alt=\"Red circle with white bar\" width=\"120\" height=\"32\"><\/td>\n<td style=\"height: 32px; width: 97.9688px;\">Red circle with white bar<\/td>\n<td style=\"height: 32px; width: 289.812px;\">OneDrive account blocked<\/td>\n<\/tr>\n<tr style=\"height: 130px;\">\n<td style=\"height: 130px; width: 110.719px;\"><img class=\"alignnone wp-image-5026 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180830\/blueclouderror.png\" alt=\"Blue cloud with Yellow exclamation mark\" width=\"120\" height=\"32\"><img class=\"alignnone wp-image-5027 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180833\/whiteclouderror.png\" alt=\"White cloud with Yellow exclamation mark\" width=\"120\" height=\"32\"><\/td>\n<td style=\"height: 130px; width: 97.9688px;\">Yellow exclamation mark<\/td>\n<td style=\"height: 130px; width: 289.812px;\">OneDrive account needs attention\n\nClick on the icon to see more details.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2>Sharing Files in OneDrive<\/h2>\nTo share a file from the OneDrive folder in the File Explorer, right click on the file and select Share. You may see multiple options to share. If so, select the one with the OneDrive blue cloud icon next to it. Note that you can share both files and folders using this method. If you share a folder, you are sharing access to all files currently in that folder and that may be added to that folder in the future.\n\n<img class=\"aligncenter\" src=\"https:\/\/lh3.googleusercontent.com\/LVqN3wh4V_E6m4NhIy3rE4c8vC8o5ecvJvLDSukv9BISUawmwDWc86wrb2kH04yXCBDbasSO91IkOk8_LboqieLe5ErTTgrNpYEvHR33lZGCdfjZOTIJ0lQkr_UfFvdT9V0I4Xif\" alt=\"Screenshot of Windows Explorer folder with the Share option highlighted after you right-click on a file.\" width=\"973\" height=\"621\">\n\nOnce you click on Share with the blue cloud icon, you will see options to enter email addresses along with a message to send it through that dialog box, or you can copy the link to share another way (such as by email or chat). Select the options you want on your link by clicking Anyone with the link can edit.\n<ul>\n \t<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Allow editing<\/strong>. You can uncheck this box if you do not want anyone with the link to be able to edit the file.<\/li>\n \t<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Set expiration date<\/strong>. If you set an expiration date, then the link will only work until the date you set.<\/li>\n \t<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Set password<\/strong>. If you set a password, the user will be prompted to enter a password before they can access the file. You will need to send the password separately to anyone you\u2019d like to grant access.<\/li>\n<\/ul>\n<img class=\"aligncenter\" src=\"https:\/\/lh3.googleusercontent.com\/efZ8MQyzXEAaeGH9MrkzDy9DTWR-Tf3ksnO0ooVyb1Hg0j7eMu13NTD6pgTLPSZiSduZuBExvM6AT53bcozNZZ5pgC-maIPB9PpLX1et3YRyPRs2X_-38vmpGRwZ04bDIm8yd3Ne\" alt=\"Screenshot showing Send link popup window\" width=\"971\" height=\"618\">\n\n<img class=\"aligncenter\" src=\"https:\/\/lh4.googleusercontent.com\/EmguMZbQsYrdD6VVFSc2vgB-TJGxZWOKqaLekbSdGl_k3otxfqewtAyN8wUnRJE3sKyVSxWkosXseBQgTSCvUk-WLfDT2c1EUTNXp09URgl4MpTG7YCzdFvHjYcqOWf-uiF7IsQI\" alt=\"Screenshot showing Link settings popup box\" width=\"324\" height=\"324\">\n\nIn your email, you can also share OneDrive files as a link rather than attachment. A dialog box will appear when you select a OneDrive file as the file you would like to attach to the email. Then you can select either Share link or Attach as copy.\n\n<img class=\"aligncenter\" src=\"https:\/\/lh4.googleusercontent.com\/ANXvl3XTkbPMmMIJRx_7Sm0Hrmmdro2M_VcmBrx5AAoW2c1k5gq3cFsmXmLmjtGqlVWL2oqk6ntRP5IaJ4uJa_Zj43sikxFMIZnt_fU8Z2Ew2rEI4NgNpZ_CuFjSxf6fMFQbvKAD\" alt=\"Screenshot showing options to Share link or Attach as copy to an email\" width=\"454\" height=\"217\">\n<div class=\"textbox tryit\">\n<h3>PRACTICE QUESTION<\/h3>\nhttps:\/\/assess.lumenlearning.com\/practice\/87aaa788-05ad-4791-86d0-fbb0a9218a8d\n\n<\/div>\n&nbsp;\n","rendered":"<div class=\"textbox learning-objectives\">\n<h3>Learning Outcomes<\/h3>\n<ul>\n<li>Create folders in OneDrive<\/li>\n<li>Upload, store, and share files in OneDrive<\/li>\n<\/ul>\n<\/div>\n<p>Microsoft OneDrive is a free file storage and file sharing service available to any Microsoft account user. Microsoft OneDrive provides one terabyte of storage for free. You automatically have access if you create a free Microsoft email account, or you can create a free Microsoft account using any email address such as Gmail or Yahoo!.<\/p>\n<p>OneDrive files and folders can either be accessed via a web browser or via a desktop application. They can also be accessed via a mobile app on a mobile device. This module will focus on desktop use, but keep in mind that similar functionality is available on the web and mobile apps.<\/p>\n<h2>Creating Folders in OneDrive<\/h2>\n<p>After you download the OneDrive desktop application, you may have already been asked to sign in. Once you are signed in, you can see OneDrive as a folder in your Windows File Explorer.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-full wp-image-5502\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/5695\/2021\/06\/06214525\/Screen-Shot-2021-06-10-at-3.39_2.png\" alt=\"Screenshot of a OneDrive folder in Windows with the &quot;New Folder&quot; being highlighted\" width=\"978\" height=\"625\" \/><br \/>\nIn the File Explorer, you can create OneDrive folders just like you would any other folder on your computer. To create a new folder, you can either:<\/p>\n<ul>\n<li>click the New folder button on the ribbon, or<\/li>\n<li>right click somewhere in the OneDrive folder pane and select New&gt;Folder.<\/li>\n<\/ul>\n<div class=\"textbox shaded\">\n<h3>ONEDRIVE on a Mac<\/h3>\n<p>Microsoft OneDrive is available for download on a Mac and will operate similarly. You will just use the Finder instead of the Windows Explorer to navigate through your OneDrive folders and files.<\/p>\n<\/div>\n<div class=\"textbox tryit\">\n<h3>PRACTICE QUESTION<\/h3>\n<p>\t<iframe id=\"assessment_practice_ec1a7539-08d8-44cf-b7dd-425d577b5cd8\" class=\"resizable\" src=\"https:\/\/assess.lumenlearning.com\/practice\/ec1a7539-08d8-44cf-b7dd-425d577b5cd8?iframe_resize_id=assessment_practice_id_ec1a7539-08d8-44cf-b7dd-425d577b5cd8\" frameborder=\"0\" style=\"border:none;width:100%;height:100%;min-height:300px;\"><br \/>\n\t<\/iframe><\/p>\n<\/div>\n<h2>Uploading and Storing Files in OneDrive<\/h2>\n<p>To save a file in OneDrive, open the file and click File&gt;Save As. Then select the OneDrive folder or subfolder where you want to save it.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/lh3.googleusercontent.com\/6cwtRQ8RGvsz_cKnVoUF-pH9mxfcKCGdr7NNAInZT5VRpPkTsFFmS80-wS7VaFIbVJcTFaxvrItfL8IGAEGwhD7BPikfq7IvgaQc0D6WyTsNNNg0bu7zMN4yrbe0_KDYRpn16tJR\" alt=\"Screenshot of the option to save to OneDrive in Microsoft Word after selecting File, Save As\" width=\"879\" height=\"664\" \/><\/p>\n<h2>Syncing Files to the Cloud<\/h2>\n<p>The OneDrive folder in the File Explorer has a column called Status. The icons in this column give you details on the status of syncing the file or folder in the cloud storage.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/lh3.googleusercontent.com\/vafHzuU1Z-tFNDLn-NrSZ0FJ8Vl0nizYs846Lv-7_l5_wSq9n-PpYYQiCFZArc21obZj516wC4BIt5IY21NKIQrL_cC1RD33jQeN-7Lyvu_8F1gmwlri5s0oGfizlsM_XzBkkIaS\" alt=\"Screenshot of a Windows Explorer folder with the column Status highlighted\" width=\"978\" height=\"625\" \/><\/p>\n<div style=\"margin: auto;\">\n<table style=\"height: 303px;\">\n<tbody>\n<tr style=\"height: 13px;\">\n<td style=\"height: 13px; width: 334.087px;\">Icon<\/td>\n<td style=\"height: 13px; width: 334.087px;\">Description<\/td>\n<td style=\"height: 13px; width: 635.112px;\">Details<\/td>\n<\/tr>\n<tr style=\"height: 34px;\">\n<td style=\"height: 34px; width: 334.087px;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5015 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180756\/hollow_checkmark.png\" alt=\"Green checkmark\" width=\"120\" height=\"32\" \/><\/td>\n<td>Green checkmark<\/td>\n<td style=\"height: 34px; width: 635.112px;\">File or folder is synced to the cloud and available locally<\/td>\n<\/tr>\n<tr style=\"height: 48px;\">\n<td style=\"height: 48px; width: 334.087px;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5016 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180800\/checkmark.png\" alt=\"Solid green circle with white checkmark\" width=\"120\" height=\"32\" \/><\/td>\n<td>Solid green circle with white checkmark<\/td>\n<td style=\"height: 48px; width: 635.112px;\">File or folder is synced to the cloud and has been marked as \u201cAlways keep on this device\u201d<\/td>\n<\/tr>\n<tr style=\"height: 13px;\">\n<td style=\"height: 13px; width: 334.087px;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5017 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180803\/x.png\" alt=\"Red circle with white X\" width=\"120\" height=\"32\" \/><\/td>\n<td>Red circle with white X<\/td>\n<td style=\"height: 13px; width: 635.112px;\">File or folder cannot be synced to the cloud<\/td>\n<\/tr>\n<tr style=\"height: 13px;\">\n<td style=\"height: 13px; width: 334.087px;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5018 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180811\/refresh.png\" alt=\"Two blue arrows\" width=\"120\" height=\"32\" \/><\/td>\n<td>Two blue arrows<\/td>\n<td style=\"height: 13px; width: 635.112px;\">Sync pending<\/td>\n<\/tr>\n<tr style=\"height: 156px;\">\n<td style=\"height: 156px; width: 334.087px;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5019 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180814\/hollowcloud.png\" alt=\"Blue cloud\" width=\"120\" height=\"32\" \/><\/td>\n<td>Blue cloud<\/td>\n<td style=\"height: 156px; width: 635.112px;\">File or folder is only available online<\/p>\n<p>These files don\u2019t take up space on your computer, and can\u2019t be opened when you are offline.<\/td>\n<\/tr>\n<tr style=\"height: 13px;\">\n<td style=\"height: 13px; width: 334.087px;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5020 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180816\/cloudhuman.png\" alt=\"Blue cloud with person\" width=\"120\" height=\"32\" \/><\/td>\n<td>Blue cloud with person<\/td>\n<td style=\"height: 13px; width: 635.112px;\">File or folder has been shared with other people<\/td>\n<\/tr>\n<tr style=\"height: 13px;\">\n<td style=\"height: 13px; width: 334.087px;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone\" src=\"https:\/\/lh4.googleusercontent.com\/ULJoadiFPe0cgRly3T8E0AN94qpsjPlw6pOfvFfPmeTj7VNc90aI4xD3gjj4G1xs7KwH_Jbukc2Y3vAzEPlVHP71RschV7CYCAs8k6jgghQLhMqdPsjdwD6pDMzNk2AbQQc6y_4F\" alt=\"Padlock\" width=\"120\" height=\"32\" \/><\/td>\n<td>Padlock<\/td>\n<td style=\"height: 13px; width: 635.112px;\">File or folder has settings which prevent it from syncing<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/div>\n<p>When you have installed the OneDrive desktop application, you will also have a OneDrive icon on your system tray (bottom right corner of Windows). The icons in the system tray also give you more details about the overall status of your OneDrive account.<\/p>\n<table style=\"height: 626px;\">\n<tbody>\n<tr style=\"height: 14px;\">\n<td style=\"height: 14px; width: 110.719px;\">Icon<\/td>\n<td style=\"height: 14px; width: 97.9688px;\">Description<\/td>\n<td style=\"height: 14px; width: 289.812px;\">Details<\/td>\n<\/tr>\n<tr style=\"height: 230px;\">\n<td style=\"text-align: left; height: 230px; width: 110.719px;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5021 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180819\/cloudcloud.png\" alt=\"Blue cloud or white cloud\" width=\"120\" height=\"32\" \/><\/td>\n<td style=\"height: 230px; width: 97.9688px;\">Blue cloud or white cloud<\/td>\n<td style=\"height: 230px; width: 289.812px;\">A blue cloud is for your work or school account. A white cloud is for your personal account.<\/p>\n<p>Both clouds may appear if you are signed into multiple accounts on your computer.<\/td>\n<\/tr>\n<tr style=\"height: 65px;\">\n<td style=\"height: 65px; width: 110.719px;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5013 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180318\/blue_cloud_refresh.png\" alt=\"Blue cloud with Two blue arrows\" width=\"120\" height=\"32\" \/><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5022 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180822\/white_cloud_refresh.png\" alt=\"White cloud with Two blue arrows\" width=\"120\" height=\"32\" \/><\/td>\n<td style=\"height: 65px; width: 97.9688px;\">Two blue arrows<\/td>\n<td style=\"height: 65px; width: 289.812px;\">Sync pending<\/td>\n<\/tr>\n<tr style=\"height: 155px;\">\n<td style=\"height: 155px; width: 110.719px;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5023 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180824\/bluecloudpause.png\" alt=\"Blue cloud with Pause icon\" width=\"120\" height=\"32\" \/><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5024 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180825\/whitecloudpause.png\" alt=\"White cloud with Pause icon\" width=\"120\" height=\"32\" \/><\/td>\n<td style=\"height: 155px; width: 97.9688px;\">Pause icon<\/td>\n<td style=\"height: 155px; width: 289.812px;\">OneDrive paused; files not syncing<\/p>\n<p>To resume syncing, click on the icon and select Resume Syncing.<\/td>\n<\/tr>\n<tr style=\"height: 32px;\">\n<td style=\"height: 32px; width: 110.719px;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5025 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180828\/whitecloudnegate.png\" alt=\"Red circle with white bar\" width=\"120\" height=\"32\" \/><\/td>\n<td style=\"height: 32px; width: 97.9688px;\">Red circle with white bar<\/td>\n<td style=\"height: 32px; width: 289.812px;\">OneDrive account blocked<\/td>\n<\/tr>\n<tr style=\"height: 130px;\">\n<td style=\"height: 130px; width: 110.719px;\"><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5026 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180830\/blueclouderror.png\" alt=\"Blue cloud with Yellow exclamation mark\" width=\"120\" height=\"32\" \/><img loading=\"lazy\" decoding=\"async\" class=\"alignnone wp-image-5027 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/3008\/2021\/06\/23180833\/whiteclouderror.png\" alt=\"White cloud with Yellow exclamation mark\" width=\"120\" height=\"32\" \/><\/td>\n<td style=\"height: 130px; width: 97.9688px;\">Yellow exclamation mark<\/td>\n<td style=\"height: 130px; width: 289.812px;\">OneDrive account needs attention<\/p>\n<p>Click on the icon to see more details.<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<h2>Sharing Files in OneDrive<\/h2>\n<p>To share a file from the OneDrive folder in the File Explorer, right click on the file and select Share. You may see multiple options to share. If so, select the one with the OneDrive blue cloud icon next to it. Note that you can share both files and folders using this method. If you share a folder, you are sharing access to all files currently in that folder and that may be added to that folder in the future.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/lh3.googleusercontent.com\/LVqN3wh4V_E6m4NhIy3rE4c8vC8o5ecvJvLDSukv9BISUawmwDWc86wrb2kH04yXCBDbasSO91IkOk8_LboqieLe5ErTTgrNpYEvHR33lZGCdfjZOTIJ0lQkr_UfFvdT9V0I4Xif\" alt=\"Screenshot of Windows Explorer folder with the Share option highlighted after you right-click on a file.\" width=\"973\" height=\"621\" \/><\/p>\n<p>Once you click on Share with the blue cloud icon, you will see options to enter email addresses along with a message to send it through that dialog box, or you can copy the link to share another way (such as by email or chat). Select the options you want on your link by clicking Anyone with the link can edit.<\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Allow editing<\/strong>. You can uncheck this box if you do not want anyone with the link to be able to edit the file.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Set expiration date<\/strong>. If you set an expiration date, then the link will only work until the date you set.<\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><strong>Set password<\/strong>. If you set a password, the user will be prompted to enter a password before they can access the file. You will need to send the password separately to anyone you\u2019d like to grant access.<\/li>\n<\/ul>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/lh3.googleusercontent.com\/efZ8MQyzXEAaeGH9MrkzDy9DTWR-Tf3ksnO0ooVyb1Hg0j7eMu13NTD6pgTLPSZiSduZuBExvM6AT53bcozNZZ5pgC-maIPB9PpLX1et3YRyPRs2X_-38vmpGRwZ04bDIm8yd3Ne\" alt=\"Screenshot showing Send link popup window\" width=\"971\" height=\"618\" \/><\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/lh4.googleusercontent.com\/EmguMZbQsYrdD6VVFSc2vgB-TJGxZWOKqaLekbSdGl_k3otxfqewtAyN8wUnRJE3sKyVSxWkosXseBQgTSCvUk-WLfDT2c1EUTNXp09URgl4MpTG7YCzdFvHjYcqOWf-uiF7IsQI\" alt=\"Screenshot showing Link settings popup box\" width=\"324\" height=\"324\" \/><\/p>\n<p>In your email, you can also share OneDrive files as a link rather than attachment. A dialog box will appear when you select a OneDrive file as the file you would like to attach to the email. Then you can select either Share link or Attach as copy.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter\" src=\"https:\/\/lh4.googleusercontent.com\/ANXvl3XTkbPMmMIJRx_7Sm0Hrmmdro2M_VcmBrx5AAoW2c1k5gq3cFsmXmLmjtGqlVWL2oqk6ntRP5IaJ4uJa_Zj43sikxFMIZnt_fU8Z2Ew2rEI4NgNpZ_CuFjSxf6fMFQbvKAD\" alt=\"Screenshot showing options to Share link or Attach as copy to an email\" width=\"454\" height=\"217\" \/><\/p>\n<div class=\"textbox tryit\">\n<h3>PRACTICE QUESTION<\/h3>\n<p>\t<iframe id=\"assessment_practice_87aaa788-05ad-4791-86d0-fbb0a9218a8d\" class=\"resizable\" src=\"https:\/\/assess.lumenlearning.com\/practice\/87aaa788-05ad-4791-86d0-fbb0a9218a8d?iframe_resize_id=assessment_practice_id_87aaa788-05ad-4791-86d0-fbb0a9218a8d\" frameborder=\"0\" style=\"border:none;width:100%;height:100%;min-height:300px;\"><br \/>\n\t<\/iframe><\/p>\n<\/div>\n<p>&nbsp;<\/p>\n\n\t\t\t <section class=\"citations-section\" role=\"contentinfo\">\n\t\t\t <h3>Candela Citations<\/h3>\n\t\t\t\t\t <div>\n\t\t\t\t\t\t <div id=\"citation-list-136\">\n\t\t\t\t\t\t\t <div class=\"licensing\"><div class=\"license-attribution-dropdown-subheading\">CC licensed content, Original<\/div><ul class=\"citation-list\"><li>Using OneDrive. <strong>Authored by<\/strong>: Lumen Learning. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/licenses\/by\/4.0\/\">CC BY: Attribution<\/a><\/em><\/li><\/ul><\/div>\n\t\t\t\t\t\t <\/div>\n\t\t\t\t\t <\/div>\n\t\t\t <\/section>","protected":false},"author":503070,"menu_order":18,"template":"","meta":{"_candela_citation":"[{\"type\":\"original\",\"description\":\"Using OneDrive\",\"author\":\"Lumen Learning\",\"organization\":\"\",\"url\":\"\",\"project\":\"\",\"license\":\"cc-by\",\"license_terms\":\"\"}]","CANDELA_OUTCOMES_GUID":"bfa21da4-7680-4a99-841e-758f045fc7a6, 83684609-c162-4c66-ae42-d4668aa872b0, 13152edd-f962-4a30-89eb-35c20b6a0ca4","pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[],"contributor":[],"license":[],"class_list":["post-136","chapter","type-chapter","status-publish","hentry"],"part":118,"_links":{"self":[{"href":"https:\/\/courses.lumenlearning.com\/suny-compappmgr\/wp-json\/pressbooks\/v2\/chapters\/136","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/courses.lumenlearning.com\/suny-compappmgr\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/courses.lumenlearning.com\/suny-compappmgr\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/suny-compappmgr\/wp-json\/wp\/v2\/users\/503070"}],"version-history":[{"count":0,"href":"https:\/\/courses.lumenlearning.com\/suny-compappmgr\/wp-json\/pressbooks\/v2\/chapters\/136\/revisions"}],"part":[{"href":"https:\/\/courses.lumenlearning.com\/suny-compappmgr\/wp-json\/pressbooks\/v2\/parts\/118"}],"metadata":[{"href":"https:\/\/courses.lumenlearning.com\/suny-compappmgr\/wp-json\/pressbooks\/v2\/chapters\/136\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/courses.lumenlearning.com\/suny-compappmgr\/wp-json\/wp\/v2\/media?parent=136"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/suny-compappmgr\/wp-json\/pressbooks\/v2\/chapter-type?post=136"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/suny-compappmgr\/wp-json\/wp\/v2\/contributor?post=136"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/suny-compappmgr\/wp-json\/wp\/v2\/license?post=136"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}