{"id":162,"date":"2019-02-01T21:29:46","date_gmt":"2019-02-01T21:29:46","guid":{"rendered":"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/?post_type=chapter&#038;p=162"},"modified":"2019-08-09T00:39:48","modified_gmt":"2019-08-09T00:39:48","slug":"editing-tips","status":"publish","type":"chapter","link":"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/chapter\/editing-tips\/","title":{"raw":"Revising &amp; Editing Review","rendered":"Revising &amp; Editing Review"},"content":{"raw":"<h2>Remember - Move from Big to Small<\/h2>\r\nAlways revise from big to small. \"Big\" refers to the critical factors that influence your communication in the first place.\u00a0 Refer to your initial situational analysis at the start of your editing process, to review how well you've addressed those elements in your communication:\r\n\r\n<img class=\"size-medium wp-image-1606 alignright\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/4022\/2019\/02\/15180322\/35-300x200.jpg\" alt=\"\" width=\"300\" height=\"200\" \/>\r\n<ul>\r\n \t<li>audience<\/li>\r\n \t<li>purpose<\/li>\r\n \t<li>content<\/li>\r\n \t<li>role<\/li>\r\n \t<li>tone<\/li>\r\n \t<li>organizational context<\/li>\r\n \t<li>cultural context<\/li>\r\n \t<li>medium<\/li>\r\n \t<li>constraints<\/li>\r\n<\/ul>\r\nAsk yourself if your content, language, and tone meet your audience's needs.\u00a0 Ensure that the purpose of your communication is expressed clearly for your audience, and that all of your information relates to and does not stray from your purpose.\u00a0 Review your language to determine if you've used language appropriate in type and tone to your role, purpose, and audience.\u00a0 Basically, you need to analyze your communication to ensure your content and language are appropriate given all aspects of your situational analysis. All of these aspects link and work together to create an overall, and often immediate, impression in your communication.\r\n<h2>Smaller Editing Elements<\/h2>\r\nOnce you've dealt with the big, conceptual revision items, go back again and consciously edit for smaller language items:\r\n<ul>\r\n \t<li>style<\/li>\r\n \t<li>word choice<\/li>\r\n \t<li>sentence structure<\/li>\r\n \t<li>paragraphing<\/li>\r\n \t<li>grammatical correctness<\/li>\r\n \t<li>punctuation<\/li>\r\n \t<li>typos<\/li>\r\n<\/ul>\r\nDon't forget as well to review your document layout and presentation, to make sure you have enough white space and that layout enhances your information and makes it easier to comprehend. You may want to review the following pages to ensure that you are offering the best layout and presentation of information that you can offer:\r\n<ul>\r\n \t<li><a href=\"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/chapter\/1148\/\" target=\"_blank\" rel=\"noopener\">Written Document Design<\/a><\/li>\r\n \t<li><a href=\"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/chapter\/graphics\/\" target=\"_blank\" rel=\"noopener\">Incorporating Visuals into Reports and Proposals<\/a><\/li>\r\n \t<li><a href=\"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/chapter\/graphics\/\" target=\"_blank\" rel=\"noopener\">Effective Visual Images<\/a><\/li>\r\n \t<li><a href=\"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/chapter\/effective-visual-layout\/\" target=\"_blank\" rel=\"noopener\">Effective Visual Layout<\/a><\/li>\r\n<\/ul>\r\n<h2>The Importance of Revising &amp; Editing<\/h2>\r\n<img class=\"size-medium wp-image-1604 alignright\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/4022\/2019\/02\/15175931\/28-300x205.jpg\" alt=\"\" width=\"300\" height=\"205\" \/>Note that revising and editing a professional communication may take some time, and may occur in a few stages, especially if you're finalizing a longer document such as a formal report or proposal.\u00a0 But no matter what type of communication you have created, always save time for revising and editing before you formally submit or present that communication.\u00a0 Ultimately, your communication reflects your attention to detail and overall professionalism.\r\n\r\nThe video <a href=\"https:\/\/www.youtube.com\/watch?v=1a_CXI1Afic&amp;t=12s\" target=\"_blank\" rel=\"noopener\">Writing Business Messages<\/a> reviews the writing process, including the concept of revision, and previews many of the language elements discussed in the rest of this section.","rendered":"<h2>Remember &#8211; Move from Big to Small<\/h2>\n<p>Always revise from big to small. &#8220;Big&#8221; refers to the critical factors that influence your communication in the first place.\u00a0 Refer to your initial situational analysis at the start of your editing process, to review how well you&#8217;ve addressed those elements in your communication:<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium wp-image-1606 alignright\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/4022\/2019\/02\/15180322\/35-300x200.jpg\" alt=\"\" width=\"300\" height=\"200\" \/><\/p>\n<ul>\n<li>audience<\/li>\n<li>purpose<\/li>\n<li>content<\/li>\n<li>role<\/li>\n<li>tone<\/li>\n<li>organizational context<\/li>\n<li>cultural context<\/li>\n<li>medium<\/li>\n<li>constraints<\/li>\n<\/ul>\n<p>Ask yourself if your content, language, and tone meet your audience&#8217;s needs.\u00a0 Ensure that the purpose of your communication is expressed clearly for your audience, and that all of your information relates to and does not stray from your purpose.\u00a0 Review your language to determine if you&#8217;ve used language appropriate in type and tone to your role, purpose, and audience.\u00a0 Basically, you need to analyze your communication to ensure your content and language are appropriate given all aspects of your situational analysis. All of these aspects link and work together to create an overall, and often immediate, impression in your communication.<\/p>\n<h2>Smaller Editing Elements<\/h2>\n<p>Once you&#8217;ve dealt with the big, conceptual revision items, go back again and consciously edit for smaller language items:<\/p>\n<ul>\n<li>style<\/li>\n<li>word choice<\/li>\n<li>sentence structure<\/li>\n<li>paragraphing<\/li>\n<li>grammatical correctness<\/li>\n<li>punctuation<\/li>\n<li>typos<\/li>\n<\/ul>\n<p>Don&#8217;t forget as well to review your document layout and presentation, to make sure you have enough white space and that layout enhances your information and makes it easier to comprehend. You may want to review the following pages to ensure that you are offering the best layout and presentation of information that you can offer:<\/p>\n<ul>\n<li><a href=\"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/chapter\/1148\/\" target=\"_blank\" rel=\"noopener\">Written Document Design<\/a><\/li>\n<li><a href=\"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/chapter\/graphics\/\" target=\"_blank\" rel=\"noopener\">Incorporating Visuals into Reports and Proposals<\/a><\/li>\n<li><a href=\"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/chapter\/graphics\/\" target=\"_blank\" rel=\"noopener\">Effective Visual Images<\/a><\/li>\n<li><a href=\"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/chapter\/effective-visual-layout\/\" target=\"_blank\" rel=\"noopener\">Effective Visual Layout<\/a><\/li>\n<\/ul>\n<h2>The Importance of Revising &amp; Editing<\/h2>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"size-medium wp-image-1604 alignright\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/4022\/2019\/02\/15175931\/28-300x205.jpg\" alt=\"\" width=\"300\" height=\"205\" \/>Note that revising and editing a professional communication may take some time, and may occur in a few stages, especially if you&#8217;re finalizing a longer document such as a formal report or proposal.\u00a0 But no matter what type of communication you have created, always save time for revising and editing before you formally submit or present that communication.\u00a0 Ultimately, your communication reflects your attention to detail and overall professionalism.<\/p>\n<p>The video <a href=\"https:\/\/www.youtube.com\/watch?v=1a_CXI1Afic&amp;t=12s\" target=\"_blank\" rel=\"noopener\">Writing Business Messages<\/a> reviews the writing process, including the concept of revision, and previews many of the language elements discussed in the rest of this section.<\/p>\n\n\t\t\t <section class=\"citations-section\" role=\"contentinfo\">\n\t\t\t <h3>Candela Citations<\/h3>\n\t\t\t\t\t <div>\n\t\t\t\t\t\t <div id=\"citation-list-162\">\n\t\t\t\t\t\t\t <div class=\"licensing\"><div class=\"license-attribution-dropdown-subheading\">CC licensed content, Original<\/div><ul class=\"citation-list\"><li>Revising &amp; Editing Tips. <strong>Authored by<\/strong>: Susan Oaks. <strong>Project<\/strong>: Communications for Professionals. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/licenses\/by-nc\/4.0\/\">CC BY-NC: Attribution-NonCommercial<\/a><\/em><\/li><\/ul><div class=\"license-attribution-dropdown-subheading\">CC licensed content, Shared previously<\/div><ul class=\"citation-list\"><li>image of professional working at a laptop. <strong>Authored by<\/strong>: StockSnap. <strong>Provided by<\/strong>: Pixabay. <strong>Located at<\/strong>: <a target=\"_blank\" href=\"https:\/\/pixabay.com\/photos\/laptop-code-programming-computer-2557468\/\">https:\/\/pixabay.com\/photos\/laptop-code-programming-computer-2557468\/<\/a>. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/about\/cc0\">CC0: No Rights Reserved<\/a><\/em><\/li><li>image of professional man and woman agreeing and signing off on a document. <strong>Authored by<\/strong>: helpsg. <strong>Provided by<\/strong>: Pixabay. <strong>Located at<\/strong>: <a target=\"_blank\" href=\"https:\/\/pixabay.com\/photos\/business-professional-teamwork-1219868\/\">https:\/\/pixabay.com\/photos\/business-professional-teamwork-1219868\/<\/a>. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/about\/cc0\">CC0: No Rights Reserved<\/a><\/em><\/li><\/ul><\/div>\n\t\t\t\t\t\t <\/div>\n\t\t\t\t\t <\/div>\n\t\t\t <\/section>","protected":false},"author":81366,"menu_order":1,"template":"","meta":{"_candela_citation":"[{\"type\":\"original\",\"description\":\"Revising & Editing Tips\",\"author\":\"Susan Oaks\",\"organization\":\"\",\"url\":\"\",\"project\":\"Communications for Professionals\",\"license\":\"cc-by-nc\",\"license_terms\":\"\"},{\"type\":\"cc\",\"description\":\"image of professional working at a laptop\",\"author\":\"StockSnap\",\"organization\":\"Pixabay\",\"url\":\"https:\/\/pixabay.com\/photos\/laptop-code-programming-computer-2557468\/\",\"project\":\"\",\"license\":\"cc0\",\"license_terms\":\"\"},{\"type\":\"cc\",\"description\":\"image of professional man and woman agreeing and signing off on a document\",\"author\":\"helpsg\",\"organization\":\"Pixabay\",\"url\":\"https:\/\/pixabay.com\/photos\/business-professional-teamwork-1219868\/\",\"project\":\"\",\"license\":\"cc0\",\"license_terms\":\"\"}]","CANDELA_OUTCOMES_GUID":"","pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[],"contributor":[],"license":[],"class_list":["post-162","chapter","type-chapter","status-publish","hentry"],"part":152,"_links":{"self":[{"href":"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/wp-json\/pressbooks\/v2\/chapters\/162","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/wp-json\/wp\/v2\/users\/81366"}],"version-history":[{"count":20,"href":"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/wp-json\/pressbooks\/v2\/chapters\/162\/revisions"}],"predecessor-version":[{"id":2089,"href":"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/wp-json\/pressbooks\/v2\/chapters\/162\/revisions\/2089"}],"part":[{"href":"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/wp-json\/pressbooks\/v2\/parts\/152"}],"metadata":[{"href":"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/wp-json\/pressbooks\/v2\/chapters\/162\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/wp-json\/wp\/v2\/media?parent=162"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/wp-json\/pressbooks\/v2\/chapter-type?post=162"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/wp-json\/wp\/v2\/contributor?post=162"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/suny-esc-communicationforprofessionals\/wp-json\/wp\/v2\/license?post=162"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}