{"id":1079,"date":"2015-03-05T21:59:57","date_gmt":"2015-03-05T21:59:57","guid":{"rendered":"https:\/\/courses.candelalearning.com\/technicalwriting1xmaster\/?post_type=chapter&#038;p=1079"},"modified":"2015-03-09T15:13:31","modified_gmt":"2015-03-09T15:13:31","slug":"information-and-instruction-for-module-3_readings-2","status":"publish","type":"chapter","link":"https:\/\/courses.lumenlearning.com\/suny-jeffersoncc-technicalwriting\/chapter\/information-and-instruction-for-module-3_readings-2\/","title":{"raw":"Professional Letters","rendered":"Professional Letters"},"content":{"raw":"<!-- content body -->\r\n\r\nBeyond the cover letter, you will undoubtedly be faced with the need to write other professional correspondence, be it by e-mail or envelope. These letters are just as important in that they can also become part of a file devoted to all of your correspondence with a company or individual. Professional letters you write are likely to be kept in a file along with your resume as part of your permanent record. Letters are also your opportunity to show professional courtesy, impress companies with your knowledge of and interest in them, and allow readers to know you as a person. Good letters humanize you. And employers tend to choose people they feel they know\u2014not strangers.\r\n\r\nIn addition to the cover letter, the other types of professional correspondence you are most likely to write include:\r\n<ul>\r\n\t<li>A <strong>Query Letter<\/strong>, making a specific request for information.<\/li>\r\n\t<li>A <strong>Thank You Letter<\/strong><span style=\"text-decoration: underline;\">,<\/span> expressing thanks for an interview or invited visit.<\/li>\r\n\t<li>An <strong>Acknowledgment Letter<\/strong><span style=\"text-decoration: underline;\">,<\/span> acknowledging the receipt of a job offer or some materials.<\/li>\r\n\t<li>A<strong> Letter of Decline<\/strong> or <strong>Letter of Acceptance<\/strong>, declining or accepting a job offer.<\/li>\r\n<\/ul>\r\nWhile writing a letter for any of these circumstances, follow the same basic guidelines for tone, appearance, mechanics, and format as you do for cover letters. However, keep these letters brief\u2014just a few short paragraphs\u2014so they can be read in one-minute\u2019s time. Using a gracious, professional tone, fill your letter with specifics particular to the circumstances, for example:\r\n<ul>\r\n\t<li>The date of your previous correspondence or interview.<\/li>\r\n\t<li>The names of any other individuals relevant to the correspondence.<\/li>\r\n\t<li>Details about what action, if any, you want your audience to take.<\/li>\r\n\t<li>Clarifications of any points worth repeating or open to potential misunderstanding.<\/li>\r\n\t<li>Carefully worded, warm, personal remarks, especially if you have had repeated contact with the same person, and especially if you are asking for a favor.<\/li>\r\n<\/ul>\r\nFollow these guidelines carefully and you can be assured that your letter will inspire your reader to take appropriate action, whether that is simply to place your letter into a file respectfully or perform a more involved task that you requested professionally.\r\n<div><\/div>\r\n<!-- end of content body -->","rendered":"<p><!-- content body --><\/p>\n<p>Beyond the cover letter, you will undoubtedly be faced with the need to write other professional correspondence, be it by e-mail or envelope. These letters are just as important in that they can also become part of a file devoted to all of your correspondence with a company or individual. Professional letters you write are likely to be kept in a file along with your resume as part of your permanent record. Letters are also your opportunity to show professional courtesy, impress companies with your knowledge of and interest in them, and allow readers to know you as a person. Good letters humanize you. And employers tend to choose people they feel they know\u2014not strangers.<\/p>\n<p>In addition to the cover letter, the other types of professional correspondence you are most likely to write include:<\/p>\n<ul>\n<li>A <strong>Query Letter<\/strong>, making a specific request for information.<\/li>\n<li>A <strong>Thank You Letter<\/strong><span style=\"text-decoration: underline;\">,<\/span> expressing thanks for an interview or invited visit.<\/li>\n<li>An <strong>Acknowledgment Letter<\/strong><span style=\"text-decoration: underline;\">,<\/span> acknowledging the receipt of a job offer or some materials.<\/li>\n<li>A<strong> Letter of Decline<\/strong> or <strong>Letter of Acceptance<\/strong>, declining or accepting a job offer.<\/li>\n<\/ul>\n<p>While writing a letter for any of these circumstances, follow the same basic guidelines for tone, appearance, mechanics, and format as you do for cover letters. However, keep these letters brief\u2014just a few short paragraphs\u2014so they can be read in one-minute\u2019s time. Using a gracious, professional tone, fill your letter with specifics particular to the circumstances, for example:<\/p>\n<ul>\n<li>The date of your previous correspondence or interview.<\/li>\n<li>The names of any other individuals relevant to the correspondence.<\/li>\n<li>Details about what action, if any, you want your audience to take.<\/li>\n<li>Clarifications of any points worth repeating or open to potential misunderstanding.<\/li>\n<li>Carefully worded, warm, personal remarks, especially if you have had repeated contact with the same person, and especially if you are asking for a favor.<\/li>\n<\/ul>\n<p>Follow these guidelines carefully and you can be assured that your letter will inspire your reader to take appropriate action, whether that is simply to place your letter into a file respectfully or perform a more involved task that you requested professionally.<\/p>\n<div><\/div>\n<p><!-- end of content body --><\/p>\n\n\t\t\t <section class=\"citations-section\" role=\"contentinfo\">\n\t\t\t <h3>Candela Citations<\/h3>\n\t\t\t\t\t <div>\n\t\t\t\t\t\t <div id=\"citation-list-1079\">\n\t\t\t\t\t\t\t <div class=\"licensing\"><div class=\"license-attribution-dropdown-subheading\">CC licensed content, Shared previously<\/div><ul class=\"citation-list\"><li>Professional Letters. <strong>Authored by<\/strong>: Joe Schall. <strong>Provided by<\/strong>: College of Earth and Mineral Sciences, The Pennsylvania State University. <strong>Located at<\/strong>: <a target=\"_blank\" href=\"https:\/\/www.e-education.psu.edu\/styleforstudents\/c9_p4.html\">https:\/\/www.e-education.psu.edu\/styleforstudents\/c9_p4.html<\/a>. <strong>Project<\/strong>: Style for Students Online. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/licenses\/by-nc-sa\/4.0\/\">CC BY-NC-SA: Attribution-NonCommercial-ShareAlike<\/a><\/em><\/li><\/ul><\/div>\n\t\t\t\t\t\t <\/div>\n\t\t\t\t\t <\/div>\n\t\t\t <\/section>","protected":false},"author":277,"menu_order":3,"template":"","meta":{"_candela_citation":"[{\"type\":\"cc\",\"description\":\"Professional Letters\",\"author\":\"Joe Schall\",\"organization\":\"College of Earth and Mineral Sciences, The Pennsylvania State University\",\"url\":\"https:\/\/www.e-education.psu.edu\/styleforstudents\/c9_p4.html\",\"project\":\"Style for Students Online\",\"license\":\"cc-by-nc-sa\",\"license_terms\":\"\"}]","CANDELA_OUTCOMES_GUID":"","pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[],"contributor":[],"license":[],"class_list":["post-1079","chapter","type-chapter","status-publish","hentry"],"part":1284,"_links":{"self":[{"href":"https:\/\/courses.lumenlearning.com\/suny-jeffersoncc-technicalwriting\/wp-json\/pressbooks\/v2\/chapters\/1079","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/courses.lumenlearning.com\/suny-jeffersoncc-technicalwriting\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/courses.lumenlearning.com\/suny-jeffersoncc-technicalwriting\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/suny-jeffersoncc-technicalwriting\/wp-json\/wp\/v2\/users\/277"}],"version-history":[{"count":4,"href":"https:\/\/courses.lumenlearning.com\/suny-jeffersoncc-technicalwriting\/wp-json\/pressbooks\/v2\/chapters\/1079\/revisions"}],"predecessor-version":[{"id":1570,"href":"https:\/\/courses.lumenlearning.com\/suny-jeffersoncc-technicalwriting\/wp-json\/pressbooks\/v2\/chapters\/1079\/revisions\/1570"}],"part":[{"href":"https:\/\/courses.lumenlearning.com\/suny-jeffersoncc-technicalwriting\/wp-json\/pressbooks\/v2\/parts\/1284"}],"metadata":[{"href":"https:\/\/courses.lumenlearning.com\/suny-jeffersoncc-technicalwriting\/wp-json\/pressbooks\/v2\/chapters\/1079\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/courses.lumenlearning.com\/suny-jeffersoncc-technicalwriting\/wp-json\/wp\/v2\/media?parent=1079"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/suny-jeffersoncc-technicalwriting\/wp-json\/pressbooks\/v2\/chapter-type?post=1079"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/suny-jeffersoncc-technicalwriting\/wp-json\/wp\/v2\/contributor?post=1079"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/suny-jeffersoncc-technicalwriting\/wp-json\/wp\/v2\/license?post=1079"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}