{"id":589,"date":"2020-11-22T23:44:52","date_gmt":"2020-11-22T23:44:52","guid":{"rendered":"https:\/\/courses.lumenlearning.com\/suny-oswego-businesscommunicationmgrs2\/?post_type=chapter&#038;p=589"},"modified":"2022-12-06T16:34:57","modified_gmt":"2022-12-06T16:34:57","slug":"15-3-microsoft-word-2","status":"publish","type":"chapter","link":"https:\/\/courses.lumenlearning.com\/suny-oswego-businesscommunicationmgrs2\/chapter\/15-3-microsoft-word-2\/","title":{"raw":"15.3 Microsoft Word","rendered":"15.3 Microsoft Word"},"content":{"raw":"<h2 class=\"entry-title\">Microsoft Word<\/h2>\r\n<div id=\"post-1601\" class=\"standard post-1601 chapter type-chapter status-publish hentry\">\r\n<div class=\"entry-content\">\r\n<div class=\"textbox learning-objectives\">\r\n<h3>LEARNING OUTCOMES<\/h3>\r\n<ul>\r\n \t<li>Use Microsoft Word to create a visually appealing and accessible document<\/li>\r\n<\/ul>\r\n<\/div>\r\nThis page provides guidance on how to use key features of Microsoft Word to create your business communication. If you can envision the page layout, there is a way for the software to do it. If the instructions are not found below, it is likely someone has made a YouTube video of just what you want to do.\r\n<h2>Getting Started in Word<\/h2>\r\nThe following seven-minute video demonstrates how to use Microsoft Word to create a letter and format it properly. Software versions do change over time, so worry less about the details and more about how the information is entered. Each new version retains the core features of all versions before it, so it will still be easy to use with a few adjustments. There are some differences when working on a PC versus an Apple product. These instructions are for the PC, but the basic idea is the same.\r\n\r\n<iframe title=\"Formatting text like a pro in Microsoft Word - Word 2016 Tutorial [5\/52]\" src=\"https:\/\/www.youtube.com\/embed\/ZDF3-9e_7tA?feature=oembed&amp;rel=0\" width=\"500\" height=\"281\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\" data-mce-fragment=\"1\"><\/iframe>\r\n<h2>Line and Paragraph Spacing in Word<\/h2>\r\nBusiness communications, unlike writing intended for an academic setting, use single line spacing, as seen in the images below. Both kinds of documents use a left alignment or justification, while business documents might have an unjustified right edge (which leaves line-ends ragged) or fully justified blocks, which are nice and neat on both right and left but might do some funky things with internal spacing to achieve the neatness.\r\n<table border=\"1\">\r\n<thead>\r\n<tr>\r\n<th>Avoid<\/th>\r\n<th>Try<\/th>\r\n<\/tr>\r\n<\/thead>\r\n<tbody>\r\n<tr>\r\n<td>\r\n<table>\r\n<tbody>\r\n<tr>\r\n<td><\/td>\r\n<td><img class=\"wp-image-329\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/05\/04221353\/linespacingsize2.png\" alt=\"A section of text with 2.0 line spacing.\" width=\"260\" height=\"166\" \/>\r\n<p class=\"wp-caption-text\">2.0 line spacing<\/p>\r\n<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n<\/td>\r\n<td><img class=\"wp-image-326\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/05\/04221214\/linespacingsize1.png\" alt=\"A section of text with 1.0 line spacing.\" width=\"260\" height=\"163\" \/>\r\n<p class=\"wp-caption-text\">1.0 spacing<\/p>\r\n<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\nTo change the line spacing, select the lines you want to change. Then go to the Home tab and find the line spacing button in the Paragraph section. The line spacing button triggers a dropdown menu from which you can select a line spacing.\r\n<div class=\"wp-nocaption aligncenter wp-image-325 size-full\"><img class=\"size-full wp-image-6314 aligncenter\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30164051\/MWlinespacing1.png\" sizes=\"(max-width: 800px) 100vw, 800px\" srcset=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30164051\/MWlinespacing1.png 800w, https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30164051\/MWlinespacing1-300x210.png 300w, https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30164051\/MWlinespacing1-768x538.png 768w, https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30164051\/MWlinespacing1-65x46.png 65w, https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30164051\/MWlinespacing1-225x158.png 225w, https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30164051\/MWlinespacing1-350x245.png 350w\" alt=\"A microsoft word document with a section of text on it. A large green arrow is pointing towards the line spacing menu and the dropdown for it has been triggered.\" width=\"800\" height=\"560\" \/><\/div>\r\nThe numbers in the line spacing dropdown menu reflect how much the line spacing will increase relative to the size of the line. For example, a line spacing of 1 means the line spacing will be as large as one line, a line spacing of 2\u00a0means the line spacing will be the size of two lines, and so on.\r\n\r\nYou may have noticed that by default, Word adds a space between each paragraph. You can change the size of that space or eliminate it completely by changing the paragraph spacing. There is an option to Add Space Before Paragraph or Remove Space After Paragraph in the line spacing menu.\r\n<div class=\"wp-nocaption aligncenter wp-image-330 size-full\"><img class=\"aligncenter wp-image-330 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/05\/04223323\/paragraphspacing4.png\" alt=\"A microsoft word document with a section of text on it. A large green arrow is pointing towards the line spacing menu and the dropdown for it has been triggered. In the dropdown menu a green box highlights how to &quot;Add Space Before Paragraph&quot; or &quot;Remove Space After Paragraph&quot;.\" width=\"800\" height=\"560\" \/><\/div>\r\n<div class=\"textbox tryit\">\r\n<h3>PRACTICE QUESTION<\/h3>\r\n<iframe id=\"assessment_practice_72658d16-7c9e-4018-9ea6-7ea20c43cfff\" class=\"resizable\" src=\"https:\/\/assess.lumenlearning.com\/practice\/72658d16-7c9e-4018-9ea6-7ea20c43cfff?iframe_resize_id=assessment_practice_id_72658d16-7c9e-4018-9ea6-7ea20c43cfff\" frameborder=\"0\" data-mce-fragment=\"1\"><\/iframe>\r\n\r\n<\/div>\r\n<h2>Headers and Footers<\/h2>\r\nHeaders and footers are the\u00a0top-most and bottom-most sections of the document respectively. They are formatted as separate sections from the main document and are often used to hold footnotes, page numbers, titles, and other information.\r\n\r\nYour company likely has conventions and rules in place for the content of headers and footers and also for where page numbers are to be placed. There are, a few standard guidelines to note:\r\n<ul>\r\n \t<li>Page numbers go in the header or footer. Once you decide where to put the page number, Word will keep track of it for you.<\/li>\r\n \t<li>Business letters do not have headers, and they get page numbers only if they run to three or more pages.<\/li>\r\n \t<li>Footers containing page numbers can start on the first page.<\/li>\r\n \t<li>For headers and footers in reports, see Module 6.<\/li>\r\n<\/ul>\r\nThe header and footer controls are in the Header &amp; Footer group of the Insert tab. (Insert &gt; Header &amp; Footer)\r\n<div class=\"wp-nocaption aligncenter wp-image-682 size-full\"><img class=\"aligncenter wp-image-682 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/06\/02205407\/headerfooter-ribbon.png\" alt=\"A Microsoft Word document that has been zoomed in on the ribbon. A green box surrounds the header and footer feature.\" width=\"800\" height=\"156\" \/><\/div>\r\nThe Header and Footer options each contain a dropdown menu. Click one of the Built-in options to insert it, or select Edit Header (or Edit Footer) to edit the header (or footer).\r\n<div class=\"wp-nocaption aligncenter wp-image-683 size-full\"><img class=\"aligncenter wp-image-683 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/06\/02210151\/headerfooter-edit.png\" alt=\"A Microsoft Word document is open with text on it. The header dropdown menu has been opened, displaying a new section. There is a large green arrow pointing towards a green box, inside of that box is the &quot;edit header&quot; option.\" width=\"800\" height=\"560\" \/><\/div>\r\nThe header\/footer will be represented by a dotted line. While in header\/footer mode (when the dotted lines are visible), you cannot edit the main text. You can go back to editing the main text by selecting the Close Header and Footer option on the right side of the ribbon.\r\n<div id=\"attachment_685\" class=\"wp-caption alignnone\">\r\n\r\n<img class=\"wp-image-685 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/06\/02210946\/headerfooter-blankheader.png\" alt=\"A Microsoft Word document is open with text on it. The display is showing that a header has been inserted.\" width=\"800\" height=\"332\" \/>\r\n<p class=\"wp-caption-text\">Figure 1. Header.<\/p>\r\n\r\n<\/div>\r\n<div id=\"attachment_686\" class=\"wp-caption alignnone\">\r\n\r\n<img class=\"wp-image-686 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/06\/02211058\/headerfooter-blankfooter.png\" alt=\"A Microsoft Word document is open with text on it. The display is showing that a footer has been inserted.\" width=\"800\" height=\"185\" \/>\r\n<p class=\"wp-caption-text\">Figure 2. Footer.<\/p>\r\n\r\n<\/div>\r\nThe information in the header or\u00a0footer is repeated in every header or footer in the document unless you check \u201cDifferent First Page,\u201d which allows you to format the first page differently from the rest of your document. You can also create a break in your document where the header and\/or footer change to accommodate a new section.\r\n<div id=\"attachment_716\" class=\"wp-caption alignnone\">\r\n\r\n<img class=\"wp-image-716 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/06\/08215420\/headerfooter-ex1-1.png\" alt=\"A textbox is open with a few sentences visible. The display is showing that a header has been inserted.\" width=\"739\" height=\"167\" \/>\r\n<p class=\"wp-caption-text\">Figure 3. First page.<\/p>\r\n\r\n<\/div>\r\n<div id=\"attachment_717\" class=\"wp-caption alignnone\">\r\n\r\n<img class=\"wp-image-717 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/06\/08215436\/headerfooter-ex1-2.png\" alt=\"A textbox is open with a few sentences visible. The display is showing that a footer has been inserted.\" width=\"745\" height=\"164\" \/>\r\n<p class=\"wp-caption-text\">Figure 4. Second page.<\/p>\r\n\r\n<\/div>\r\n<h2>Spell Check and Grammar Check<\/h2>\r\n<p class=\"\">You\u2019ve probably seen the red wavy\u00a0lines indicating a misspelled word\u00a0as you type a document. Sometimes, those red lines are helpful, saving you from making an embarrassing typo. Other times, they are annoying and distracting. In this section, we will cover how Spell Check works and how you can best use it to your advantage.<\/p>\r\nThe spell checker\u00a0tool compares every word you type against Word\u2019s dictionary or database of words. If a\u00a0word isn\u2019t in this dictionary, the word is marked misspelled with a red underline. This means words that are correctly spelled may be marked as misspelled, especially brand names, specialized industry or scientific terms, and\u00a0words in another language. With a little tweaking, you can teach Microsoft Word (and other Office programs) how to spell uncommon words and names you use regularly. That way, genuine mistakes are not lost in a sea of red underlines.\r\n\r\nMost word processing software has spell and grammar check automatically turned on, so your errors are marked as you work. However,\u00a0you can also run spell and grammar check manually by pressing F7, or by locating the Spelling and Grammar Check in the Review tab in the ribbon.\r\n<h2>Sentence Length and Word Count<\/h2>\r\nEarlier in this module concise writing was emphasized. How do you know your average sentence length? Word has a feature that helps track the lengths of sentences. Here\u2019s how:\r\n<ol>\r\n \t<li>Go to File &gt; Options &gt; Proofing and look for \u201cWhen correcting spelling and grammar in Word.\u201d<\/li>\r\n \t<li>Now check the box for \u201cShow readability statistics.\u201d<\/li>\r\n<\/ol>\r\nSome online forms also require you to stick to a specific word count or whatever you enter will be cut off by the form\u2019s programming. In the Review tab in the ribbon, there is an option for word count that shows the number of characters (with or without spaces), words, and lines.\r\n\r\n<\/div>\r\n<\/div>","rendered":"<h2 class=\"entry-title\">Microsoft Word<\/h2>\n<div id=\"post-1601\" class=\"standard post-1601 chapter type-chapter status-publish hentry\">\n<div class=\"entry-content\">\n<div class=\"textbox learning-objectives\">\n<h3>LEARNING OUTCOMES<\/h3>\n<ul>\n<li>Use Microsoft Word to create a visually appealing and accessible document<\/li>\n<\/ul>\n<\/div>\n<p>This page provides guidance on how to use key features of Microsoft Word to create your business communication. If you can envision the page layout, there is a way for the software to do it. If the instructions are not found below, it is likely someone has made a YouTube video of just what you want to do.<\/p>\n<h2>Getting Started in Word<\/h2>\n<p>The following seven-minute video demonstrates how to use Microsoft Word to create a letter and format it properly. Software versions do change over time, so worry less about the details and more about how the information is entered. Each new version retains the core features of all versions before it, so it will still be easy to use with a few adjustments. There are some differences when working on a PC versus an Apple product. These instructions are for the PC, but the basic idea is the same.<\/p>\n<p><iframe loading=\"lazy\" title=\"Formatting text like a pro in Microsoft Word - Word 2016 Tutorial [5\/52]\" src=\"https:\/\/www.youtube.com\/embed\/ZDF3-9e_7tA?feature=oembed&amp;rel=0\" width=\"500\" height=\"281\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\" data-mce-fragment=\"1\"><\/iframe><\/p>\n<h2>Line and Paragraph Spacing in Word<\/h2>\n<p>Business communications, unlike writing intended for an academic setting, use single line spacing, as seen in the images below. Both kinds of documents use a left alignment or justification, while business documents might have an unjustified right edge (which leaves line-ends ragged) or fully justified blocks, which are nice and neat on both right and left but might do some funky things with internal spacing to achieve the neatness.<\/p>\n<table>\n<thead>\n<tr>\n<th>Avoid<\/th>\n<th>Try<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr>\n<td>\n<table>\n<tbody>\n<tr>\n<td><\/td>\n<td><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-329\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/05\/04221353\/linespacingsize2.png\" alt=\"A section of text with 2.0 line spacing.\" width=\"260\" height=\"166\" \/><\/p>\n<p class=\"wp-caption-text\">2.0 line spacing<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/td>\n<td><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-326\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/05\/04221214\/linespacingsize1.png\" alt=\"A section of text with 1.0 line spacing.\" width=\"260\" height=\"163\" \/><\/p>\n<p class=\"wp-caption-text\">1.0 spacing<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<p>To change the line spacing, select the lines you want to change. Then go to the Home tab and find the line spacing button in the Paragraph section. The line spacing button triggers a dropdown menu from which you can select a line spacing.<\/p>\n<div class=\"wp-nocaption aligncenter wp-image-325 size-full\"><img loading=\"lazy\" decoding=\"async\" class=\"size-full wp-image-6314 aligncenter\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30164051\/MWlinespacing1.png\" sizes=\"auto, (max-width: 800px) 100vw, 800px\" srcset=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30164051\/MWlinespacing1.png 800w, https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30164051\/MWlinespacing1-300x210.png 300w, https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30164051\/MWlinespacing1-768x538.png 768w, https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30164051\/MWlinespacing1-65x46.png 65w, https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30164051\/MWlinespacing1-225x158.png 225w, https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/2785\/2018\/02\/30164051\/MWlinespacing1-350x245.png 350w\" alt=\"A microsoft word document with a section of text on it. A large green arrow is pointing towards the line spacing menu and the dropdown for it has been triggered.\" width=\"800\" height=\"560\" \/><\/div>\n<p>The numbers in the line spacing dropdown menu reflect how much the line spacing will increase relative to the size of the line. For example, a line spacing of 1 means the line spacing will be as large as one line, a line spacing of 2\u00a0means the line spacing will be the size of two lines, and so on.<\/p>\n<p>You may have noticed that by default, Word adds a space between each paragraph. You can change the size of that space or eliminate it completely by changing the paragraph spacing. There is an option to Add Space Before Paragraph or Remove Space After Paragraph in the line spacing menu.<\/p>\n<div class=\"wp-nocaption aligncenter wp-image-330 size-full\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-330 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/05\/04223323\/paragraphspacing4.png\" alt=\"A microsoft word document with a section of text on it. A large green arrow is pointing towards the line spacing menu and the dropdown for it has been triggered. In the dropdown menu a green box highlights how to &quot;Add Space Before Paragraph&quot; or &quot;Remove Space After Paragraph&quot;.\" width=\"800\" height=\"560\" \/><\/div>\n<div class=\"textbox tryit\">\n<h3>PRACTICE QUESTION<\/h3>\n<p><iframe id=\"assessment_practice_72658d16-7c9e-4018-9ea6-7ea20c43cfff\" class=\"resizable\" src=\"https:\/\/assess.lumenlearning.com\/practice\/72658d16-7c9e-4018-9ea6-7ea20c43cfff?iframe_resize_id=assessment_practice_id_72658d16-7c9e-4018-9ea6-7ea20c43cfff\" frameborder=\"0\" data-mce-fragment=\"1\"><\/iframe><\/p>\n<\/div>\n<h2>Headers and Footers<\/h2>\n<p>Headers and footers are the\u00a0top-most and bottom-most sections of the document respectively. They are formatted as separate sections from the main document and are often used to hold footnotes, page numbers, titles, and other information.<\/p>\n<p>Your company likely has conventions and rules in place for the content of headers and footers and also for where page numbers are to be placed. There are, a few standard guidelines to note:<\/p>\n<ul>\n<li>Page numbers go in the header or footer. Once you decide where to put the page number, Word will keep track of it for you.<\/li>\n<li>Business letters do not have headers, and they get page numbers only if they run to three or more pages.<\/li>\n<li>Footers containing page numbers can start on the first page.<\/li>\n<li>For headers and footers in reports, see Module 6.<\/li>\n<\/ul>\n<p>The header and footer controls are in the Header &amp; Footer group of the Insert tab. (Insert &gt; Header &amp; Footer)<\/p>\n<div class=\"wp-nocaption aligncenter wp-image-682 size-full\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-682 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/06\/02205407\/headerfooter-ribbon.png\" alt=\"A Microsoft Word document that has been zoomed in on the ribbon. A green box surrounds the header and footer feature.\" width=\"800\" height=\"156\" \/><\/div>\n<p>The Header and Footer options each contain a dropdown menu. Click one of the Built-in options to insert it, or select Edit Header (or Edit Footer) to edit the header (or footer).<\/p>\n<div class=\"wp-nocaption aligncenter wp-image-683 size-full\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-683 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/06\/02210151\/headerfooter-edit.png\" alt=\"A Microsoft Word document is open with text on it. The header dropdown menu has been opened, displaying a new section. There is a large green arrow pointing towards a green box, inside of that box is the &quot;edit header&quot; option.\" width=\"800\" height=\"560\" \/><\/div>\n<p>The header\/footer will be represented by a dotted line. While in header\/footer mode (when the dotted lines are visible), you cannot edit the main text. You can go back to editing the main text by selecting the Close Header and Footer option on the right side of the ribbon.<\/p>\n<div id=\"attachment_685\" class=\"wp-caption alignnone\">\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-685 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/06\/02210946\/headerfooter-blankheader.png\" alt=\"A Microsoft Word document is open with text on it. The display is showing that a header has been inserted.\" width=\"800\" height=\"332\" \/><\/p>\n<p class=\"wp-caption-text\">Figure 1. Header.<\/p>\n<\/div>\n<div id=\"attachment_686\" class=\"wp-caption alignnone\">\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-686 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/06\/02211058\/headerfooter-blankfooter.png\" alt=\"A Microsoft Word document is open with text on it. The display is showing that a footer has been inserted.\" width=\"800\" height=\"185\" \/><\/p>\n<p class=\"wp-caption-text\">Figure 2. Footer.<\/p>\n<\/div>\n<p>The information in the header or\u00a0footer is repeated in every header or footer in the document unless you check \u201cDifferent First Page,\u201d which allows you to format the first page differently from the rest of your document. You can also create a break in your document where the header and\/or footer change to accommodate a new section.<\/p>\n<div id=\"attachment_716\" class=\"wp-caption alignnone\">\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-716 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/06\/08215420\/headerfooter-ex1-1.png\" alt=\"A textbox is open with a few sentences visible. The display is showing that a header has been inserted.\" width=\"739\" height=\"167\" \/><\/p>\n<p class=\"wp-caption-text\">Figure 3. First page.<\/p>\n<\/div>\n<div id=\"attachment_717\" class=\"wp-caption alignnone\">\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-717 size-full\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/06\/08215436\/headerfooter-ex1-2.png\" alt=\"A textbox is open with a few sentences visible. The display is showing that a footer has been inserted.\" width=\"745\" height=\"164\" \/><\/p>\n<p class=\"wp-caption-text\">Figure 4. Second page.<\/p>\n<\/div>\n<h2>Spell Check and Grammar Check<\/h2>\n<p class=\"\">You\u2019ve probably seen the red wavy\u00a0lines indicating a misspelled word\u00a0as you type a document. Sometimes, those red lines are helpful, saving you from making an embarrassing typo. Other times, they are annoying and distracting. In this section, we will cover how Spell Check works and how you can best use it to your advantage.<\/p>\n<p>The spell checker\u00a0tool compares every word you type against Word\u2019s dictionary or database of words. If a\u00a0word isn\u2019t in this dictionary, the word is marked misspelled with a red underline. This means words that are correctly spelled may be marked as misspelled, especially brand names, specialized industry or scientific terms, and\u00a0words in another language. With a little tweaking, you can teach Microsoft Word (and other Office programs) how to spell uncommon words and names you use regularly. That way, genuine mistakes are not lost in a sea of red underlines.<\/p>\n<p>Most word processing software has spell and grammar check automatically turned on, so your errors are marked as you work. However,\u00a0you can also run spell and grammar check manually by pressing F7, or by locating the Spelling and Grammar Check in the Review tab in the ribbon.<\/p>\n<h2>Sentence Length and Word Count<\/h2>\n<p>Earlier in this module concise writing was emphasized. How do you know your average sentence length? Word has a feature that helps track the lengths of sentences. Here\u2019s how:<\/p>\n<ol>\n<li>Go to File &gt; Options &gt; Proofing and look for \u201cWhen correcting spelling and grammar in Word.\u201d<\/li>\n<li>Now check the box for \u201cShow readability statistics.\u201d<\/li>\n<\/ol>\n<p>Some online forms also require you to stick to a specific word count or whatever you enter will be cut off by the form\u2019s programming. In the Review tab in the ribbon, there is an option for word count that shows the number of characters (with or without spaces), words, and lines.<\/p>\n<\/div>\n<\/div>\n\n\t\t\t <section class=\"citations-section\" role=\"contentinfo\">\n\t\t\t <h3>Candela Citations<\/h3>\n\t\t\t\t\t <div>\n\t\t\t\t\t\t <div id=\"citation-list-589\">\n\t\t\t\t\t\t\t <div class=\"licensing\"><div class=\"license-attribution-dropdown-subheading\">CC licensed content, Original<\/div><ul class=\"citation-list\"><li>Microsoft Word. <strong>Authored by<\/strong>: Susan Kendall. <strong>Provided by<\/strong>: Lumen Learning. <strong>Located at<\/strong>: <a target=\"_blank\" href=\"https:\/\/courses.lumenlearning.com\/wm-businesscommunicationmgrs\/chapter\/microsoft-word\/\">https:\/\/courses.lumenlearning.com\/wm-businesscommunicationmgrs\/chapter\/microsoft-word\/<\/a>. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/licenses\/by\/4.0\/\">CC BY: Attribution<\/a><\/em><\/li><\/ul><div class=\"license-attribution-dropdown-subheading\">CC licensed content, Shared previously<\/div><ul class=\"citation-list\"><li>Line and Paragraph Spacing. <strong>Provided by<\/strong>: Lumen Learning . <strong>Located at<\/strong>: <a target=\"_blank\" href=\"https:\/\/courses.lumenlearning.com\/wmopen-compapp\/chapter\/line-spacing\/\">https:\/\/courses.lumenlearning.com\/wmopen-compapp\/chapter\/line-spacing\/<\/a>. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/licenses\/by\/4.0\/\">CC BY: Attribution<\/a><\/em><\/li><li>Lists. <strong>Provided by<\/strong>: Lumen Learning. <strong>Located at<\/strong>: <a target=\"_blank\" href=\"https:\/\/courses.lumenlearning.com\/wmopen-compapp\/chapter\/lists\/\">https:\/\/courses.lumenlearning.com\/wmopen-compapp\/chapter\/lists\/<\/a>. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/licenses\/by\/4.0\/\">CC BY: Attribution<\/a><\/em><\/li><li>Spell Check and Dictionaries. <strong>Provided by<\/strong>: Lumen Learning. <strong>Located at<\/strong>: <a target=\"_blank\" href=\"https:\/\/courses.lumenlearning.com\/wmopen-compapp\/chapter\/microsoft-word-spellcheck-and-dictionaries\/.\">https:\/\/courses.lumenlearning.com\/wmopen-compapp\/chapter\/microsoft-word-spellcheck-and-dictionaries\/.<\/a>. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/licenses\/by\/4.0\/\">CC BY: Attribution<\/a><\/em><\/li><li>Headers and Footers. <strong>Provided by<\/strong>: Lumen Learning. <strong>Located at<\/strong>: <a target=\"_blank\" href=\"https:\/\/courses.lumenlearning.com\/wmopen-compapp\/chapter\/headers-and-footers\/.\">https:\/\/courses.lumenlearning.com\/wmopen-compapp\/chapter\/headers-and-footers\/.<\/a>. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/licenses\/by\/4.0\/\">CC BY: Attribution<\/a><\/em><\/li><\/ul><div class=\"license-attribution-dropdown-subheading\">All rights reserved content<\/div><ul class=\"citation-list\"><li>Formatting text like a pro in Microsoft Word - Word 2016 Tutorial [5\/52].. <strong>Authored by<\/strong>: Bring Your Own Laptop. <strong>Located at<\/strong>: <a target=\"_blank\" href=\"https:\/\/www.youtube.com\/watch?v=ZDF3-9e_7tA\">https:\/\/www.youtube.com\/watch?v=ZDF3-9e_7tA<\/a>. <strong>License<\/strong>: <em>All Rights Reserved<\/em>. <strong>License Terms<\/strong>: Standard YouTube License<\/li><\/ul><\/div>\n\t\t\t\t\t\t <\/div>\n\t\t\t\t\t <\/div>\n\t\t\t <\/section>","protected":false},"author":85404,"menu_order":4,"template":"","meta":{"_candela_citation":"[{\"type\":\"original\",\"description\":\"Microsoft Word\",\"author\":\"Susan Kendall\",\"organization\":\"Lumen Learning\",\"url\":\"https:\/\/courses.lumenlearning.com\/wm-businesscommunicationmgrs\/chapter\/microsoft-word\/\",\"project\":\"\",\"license\":\"cc-by\",\"license_terms\":\"\"},{\"type\":\"cc\",\"description\":\"Line and Paragraph Spacing\",\"author\":\"\",\"organization\":\"Lumen Learning \",\"url\":\"https:\/\/courses.lumenlearning.com\/wmopen-compapp\/chapter\/line-spacing\/\",\"project\":\"\",\"license\":\"cc-by\",\"license_terms\":\"\"},{\"type\":\"cc\",\"description\":\"Lists\",\"author\":\"\",\"organization\":\"Lumen Learning\",\"url\":\"https:\/\/courses.lumenlearning.com\/wmopen-compapp\/chapter\/lists\/\",\"project\":\"\",\"license\":\"cc-by\",\"license_terms\":\"\"},{\"type\":\"cc\",\"description\":\"Spell Check and Dictionaries\",\"author\":\"\",\"organization\":\"Lumen Learning\",\"url\":\"https:\/\/courses.lumenlearning.com\/wmopen-compapp\/chapter\/microsoft-word-spellcheck-and-dictionaries\/.\",\"project\":\"\",\"license\":\"cc-by\",\"license_terms\":\"\"},{\"type\":\"cc\",\"description\":\"Headers and Footers\",\"author\":\"\",\"organization\":\"Lumen Learning\",\"url\":\"https:\/\/courses.lumenlearning.com\/wmopen-compapp\/chapter\/headers-and-footers\/.\",\"project\":\"\",\"license\":\"cc-by\",\"license_terms\":\"\"},{\"type\":\"copyrighted_video\",\"description\":\"Formatting text like a pro in Microsoft Word - 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