Cost of goods sold and Inventory

Remember, cost of goods sold is the cost to the seller of the goods sold to customers. Cost of Goods Sold is an EXPENSE item. Even though we do not see the word Expense this in fact is an expense item found on the Income Statement as a reduction to Revenue. For a merchandising company, the cost of goods sold can be relatively large. All merchandising companies have a quantity of goods on hand called merchandise inventory to sell to customers. Merchandise inventory (or inventory) is the quantity of goods available for sale at any given time.

You will now learn how to calculate the Cost of Goods Sold using 4 different methods.

The 4 methods of Cost of Goods Sold you will learn are:

• FIFO (First in, First out) – this means you will use the OLDEST inventory first to fill orders. This also means the oldest costs will appear in Cost of Goods Sold (since this is an Expense account this also means oldest costs will appear in the Income Statement). The most recent costs are shown in the Inventory asset account balances and are provided on the Balance Sheet. This is an advantage because you are now reporting Inventory at the current cost which better reflects what it would cost to replace inventory if that would become necessary due to a disaster. FIFO shows the actual flow of goods…typically you will sell the oldest inventory before the newest inventory.
• LIFO (Last in, First out) – this means you will use the MOST RECENT inventory first to fill orders. Cost of goods sold will reflect the current or most recent costs and are a better representation of matching since you are matching revenue will current costs of the inventory. The Balance Sheet will show inventory at the oldest inventory costs and may not represent current market value.
• Weighted Average (also called Average Cost) – this method is best used when the prices change from purchase to purchase and you want consistency. The weighted average method smooths out price changes so you have a steady stream of cost instead of sharp increases and decreases. You will calculate a new Average Cost after each Purchase (Sales will not change the average cost).
• Specific Identification – clearly, this will be your favorite method…it is the easiest to calculate in our examples because it specifically tells you which purchases inventory comes from. This is most often used for high priced inventory – think car sales for example. When a car dealership purchases a blue BMW convertible for $20,000 and later sells it for $60,000…they will want to show the exact cost of the BMW it sold as opposed to the cost of another car. So, specific identification exactly matches the costs of the inventory with the revenue it creates.

Okay, enough theory – how do these calculations work exactly? There are a couple of ways you can do them – there is an Inventory Record or a shortcut calculation. You will see both because they are both beneficial. Most computer systems will show you the Inventory Record form so you need to understand how to read it. However, it can be time consuming and not practical for homework and test situations so you learn the alternative method as well. We will be using the perpetual inventory system in these examples which constantly updates the inventory account balance to reflect inventory on hand.

When calculating the Cost of Goods Sold for a sale, you must IGNORE the selling price. The selling price has NOTHING to do with the cost. We are trying to determine how much the items we sold originally COST us – that is the purpose behind cost of goods sold. Next thing to remember, you can only use items that occurred BEFORE the sale (meaning, you cannot use a purchase from August 28 when calculating cost of goods sold on August 14 – why? It hasn’t happened yet). We will pick inventory from the different purchases and use the purchase price to calculate the cost of goods sold.

FIFO (First in, First Out)

Under the FIFO method, we will use the oldest inventory at the time of the sale first. You must calculate Cost of Goods Sold for each sale individually. Watch this video on the FIFO Method.

Using the inventory record format, the transactions from the video would look like this under the FIFO method:

300 units x $10 = $3,000

300 units x $10 = $3,000 (from Jan 1)

200 units x $15 = $3,000 (from Jan 2)

TOTALS 500 units $6,000

(sum of purchases to date, $3,000 +$ 3,000)

 

300 units x $10 = $3,000 (from Jan 1)

Total COGS for 300 units $ 3,000

200 units x $15 = $3,000

(beg inventory is zero and the Jan 2 purchase remains)

 

200 units x $15 = $3,000 (from Jan 2)

100 units x $17 = $1,700 (from Jan 11)

TOTALS 300 units $4,700

 

200 units x $15 = $3,000 (from Jan 2)

50 units x $17 = $850 (from Jan 11)

TOTAL COGS for 250 units $3,850

50 units x $17 = $850 (from Jan 11)

(Jan 2 purchase has been used and 50 units from the Jan 11 purchase remains)

 

50 units x $17 = $850 (from Jan 11)

300 units x $20 = $6,000

TOTALS (End. Inventory) 350 Units $6,850

Date	Goods Purchased	Cost of Goods Sold	Inventory Balance (or Ending Inventory)
Jan 1	Beginning Balance
Jan 2	200 x $15 = $3,000
Jan 8
Jan 11	100 x $17 = $1,700
Jan 15
Jan 18	300 x $20 = $6,000

Total cost of goods sold for January would be $6,850 (3,000 + 3,850). Sales would be Jan 8 Sales ( 300 units x $30) $9,000 + Jan 11 Sales (250 units x $40) $10,000 or $19,000. The gross profit (or margin) would be $12,150 ($19,000 Sales – 6,850 cost of goods sold). The journal entries for these transactions would be (assuming all transactions on credit):

Note: No journal entry is prepared for beginning inventory since it is a rollover from last period’s ending balance.

 

Date	Account	Debit	Credit
Jan 2	Merchandise Inventory	3,000
	Accounts Payable		3,000
Jan 8	Accounts Receivable	9,000
	Sales		9,000
	Cost of goods sold	3,000
	Merchandise Inventory		3,000
Jan 11	Merchandise Inventory	1,700
	Accounts Payable		1,700
Jan 15	Accounts Receivable	10,000
	Sales		10,000
	Cost of goods sold	3,850
	Merchandise Inventory		3,850
Jan 18	Merchandise Inventory	6,000
	Accounts Payable		6,000

LIFO (Last in, First out)

Under the LIFO method, we will use most recent purchases at the time of the sale first. You must calculate Cost of Goods Sold for each sale individually. Let’s look at the this video:

Using the inventory record format, the transactions from the video would look like this under the LIFO method:

300 units x $10 = $3,000

300 units x $10 = $3,000 (from Jan 1)

200 units x $15 = $3,000 (from Jan 2)

TOTALS 500 units $6,000

(sum of purchases to date, $3,000 +$ 3,000)

 

200 units x $15 = $3,000 (from Jan 2)

100 units x $10 = $1,000 (from Jan 1)

Total COGS for 300 units $ 4,000

200 units x $10 = $2,000 (from Jan 1)

(Jan 2 purchase has been used and 200 units from Jan 1 remain)

 

200 units x $10 = $2,000 (from Jan 1)

100 units x $17 = $1,700 (from Jan 11)

TOTALS 300 units $3,700

 

100 units x $17 = $1,700 (from Jan 11)

150 units x $10 = $1,500 (from Jan 1)

TOTAL COGS for 250 units $3,200

50 units x $10 = $500 (from Jan 1)

(Jan 11 purchase has been used and 50 units from the Jan 1 beg bal remains)

 

50 units x $10 = $500 (from Jan 1)

300 units x $20 = $6,000

TOTALS (End. Inventory) 350 Units $6,500

Date	Goods Purchased	Cost of Goods Sold	Inventory Balance (or Ending Inventory)
Jan 1	Beginning Balance
Jan 2	200 x $15 = $3,000
Jan 8
Jan 11	100 x $17 = $1,700
Jan 15
Jan 18	300 x $20 = $6,000

Total cost of goods sold for the month would be $7,200 (4,000 + 3,200). Since total Sales would the same as we calculated above Jan 8 Sales ( 300 units x $30) $9,000 + Jan 11 Sales (250 units x $40) $10,000 or $19,000. The gross profit (or margin) would be $11,800 ($19,000 Sales – 7,200 cost of goods sold). The journal entries for these transactions would be would be the same as show above the only thing changing would be the AMOUNT of cost of goods sold used in the Jan 8 and Jan 15 entries.

Weighted Average (or Average Cost)

The Weighted Average method strives to smooth out price changes during the period. To do this, we will calculate an average cost of inventory at the end of the month under the periodic method (perpetual method calculates average cost of inventory after each purchase). Sales of inventory will not affect the average cost of inventory. It does NOT matter which purchase the inventory comes from when using the average cost method. Instead, we will use the average cost calculated to determine cost of goods sold for any sales transactions. Average Cost is calculated by taking the TOTAL COST of INVENTORY / TOTAL INVENTORY QUANITY. Let’s look at a video:

The Inventory Record for this information in the video would be:

300 units $3,000$10.00($3,000 / 300 units)

500 units $6,000

(add Jan 1 and Jan 2 together)

$12.00($6,000 / 500 units)  300 units x $12 avg cost = $3,600

200 units $2,400

(take Jan 2 balance – Jan 8 cogs)

 

300 units $4,100

(add Jan 8 balance and Jan 11 purchase)

13.67

(rounded)

($4,100 / 300 units)  250 units x $13.67 avg cost = $3,417.50

50 units $682.50**

(take Jan 11 balance – Jan 15 cogs)

 

350 units $6,682.50

(add Jan 15 balance and Jan 16 purchase)

19.09 (rounded)($6,682.50 / 350 units)

	Purchases	Cost of goods sold	Inventory Balance	Avg Cost
Jan 1
Jan 2	200 units x $15 = $3,000
Jan 8
Jan 11	100 units x $17 = $1,700
Jan 15
Jan 16	300 units x $20 = $6,000

**Jan 15 and 16 off a little from the information in the video due to rounding of the average cost.

Total cost of goods sold for January would be $7,017.50 ($3600 + 3,417.50). Since total Sales would the same as we calculated before $19,000. The gross profit (or margin) would be $11,982.50 ($19,000 Sales – 7017.50 cost of goods sold). The journal entries for these transactions would be would be the same as show above the only thing changing would be the AMOUNT of cost of goods sold used in the Jan 8 and Jan 15 entries.

Specific Identification

Finally, the last method – we are saving the easiest one for last. Specific identification will tell you exactly which purchase to use when determining cost.

Easy, huh? No guess work, no hard thinking – just take the information given and calculate based on the purchase prices given. Let’s look at another example:

Date	Description	Qty	Price per Unit	Total Amount
May 1	Beginning Inventory	150	$ 300	$ 45,000
May 6	Purchase	350	350	122,500
May 17	Purchase	80	450	36,000
May 25	Purchase	100	458	45,800
May 30	Sold	300	1,400	420,000

• On May 9, you sold 180 units consisting of 80 units from beginning inventory and 100 units from the May 6 purchase.
• May 30 sold 300 units consisting of 200 units from the May 6 purchase and 100 units from the May 25 purchase

Using an Inventory Record, cost of goods sold would look like this:

Date	Goods Purchased	Cost of Goods Sold	Inventory Balance
May 1	Beginning Balance		150 x $300 = $ 45,000
May 6	350 x $350 = $122,500		150 x $300 = $45,000 350 x $350 = 122,500 TOTALS 500 units $167,500
May 9		80 x $300 = 24,000 100 x $350 = 35,000 COGS 180 units $ 59,000	70 x $300 = $21,000 250 x $350 = 87,500 TOTALS 320 units $108,500
May 17	80 x $450 = $36,000		70 x $300 = $21,000 250 x $350 = 87,500 80 x $450 = 36,000 TOTALS 400 units $144,500
May 25	100 x $458 = $45,800		70 x $300 = $21,000 250 x $350 = 87,500 80 x $450 = 36,000 100 x $458 = 45,800 TOTALS 500 units $190,300
May 30		200 x $350 = 70,000 100 x $458 = 45,700 COGS 300 units $ 174,800	70 x $300 = $21,000 50 x $350 = 17,500 80 x $450 = 36,000 End. Inventory 200 units $74,500

The total cost of goods sold for May would be $233,800 (59,000 + 174,800).