{"id":1606,"date":"2018-02-13T18:42:25","date_gmt":"2018-02-13T18:42:25","guid":{"rendered":"https:\/\/courses.lumenlearning.com\/wm-businesscommunicationmgrs\/?post_type=chapter&#038;p=1606"},"modified":"2024-05-08T18:52:15","modified_gmt":"2024-05-08T18:52:15","slug":"google-docs","status":"publish","type":"chapter","link":"https:\/\/courses.lumenlearning.com\/wm-businesscommunicationmgrs\/chapter\/google-docs\/","title":{"raw":"Google Docs","rendered":"Google Docs"},"content":{"raw":"<div class=\"textbox learning-objectives\">\r\n<h3>Learning Outcome<\/h3>\r\n<ul>\r\n \t<li>Use Google Docs to create a visually appealing and accessible document<\/li>\r\n<\/ul>\r\n<\/div>\r\nWorking in Google Docs is similar to working in Microsoft Word. The only requirement is that you need a Google login to save and share your documents.\u00a0This page provides guidance in how to use key features needed to create your business communication in Google Docs. If you can envision the page layout, there is a way for the software to do it. If the instructions are not found below, you can be certain someone has made a YouTube tutorial of just what you want to do.\r\n<h2>Getting Started in Google Docs<\/h2>\r\n<iframe src=\"\/\/plugin.3playmedia.com\/show?mf=6376713&amp;p3sdk_version=1.10.1&amp;p=20361&amp;pt=375&amp;video_id=8kaHpcO7UXs&amp;video_target=tpm-plugin-h91i4svj-8kaHpcO7UXs\" width=\"800px\" height=\"450px\" frameborder=\"0\" marginwidth=\"0px\" marginheight=\"0px\"><\/iframe>\r\n<h2>Line and Paragraph Spacing in Google Docs<\/h2>\r\nBusiness communications, unlike most college or high school writing, use single line spacing, as seen in the images below. Documents use a solid alignment left. The alignment along the right may be blocked, as seen or ragged.\r\n<table style=\"border-collapse: collapse; width: 100%;\" border=\"1\">\r\n<thead>\r\n<tr style=\"height: 15px;\">\r\n<th style=\"width: 50%; height: 15px;\">Avoid<\/th>\r\n<th style=\"width: 50%; height: 15px;\">Try<\/th>\r\n<\/tr>\r\n<\/thead>\r\n<tbody>\r\n<tr style=\"height: 255px;\">\r\n<td style=\"width: 50%; height: 255px;\">\r\n<table>\r\n<tbody>\r\n<tr>\r\n<td><\/td>\r\n<td>\r\n<div id=\"attachment_329\" class=\"wp-caption aligncenter\">\r\n\r\n<img class=\"wp-image-329\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/05\/04221353\/linespacingsize2.png\" alt=\"A section of text with 2.0 line spacing.\" width=\"260\" height=\"166\" \/>\r\n<p class=\"wp-caption-text\">2.0 line spacing<\/p>\r\n\r\n<\/div><\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n<\/td>\r\n<td style=\"width: 50%; height: 255px;\"><img class=\"wp-image-326\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/05\/04221214\/linespacingsize1.png\" alt=\"A section of text with 1.0 line spacing.\" width=\"260\" height=\"163\" \/>\r\n\r\n&nbsp;\r\n<p class=\"wp-caption-text\">1.0 spacing<\/p>\r\n<\/td>\r\n<\/tr>\r\n<\/tbody>\r\n<\/table>\r\n<div>\r\n<h2>Change How Paragraphs Look<\/h2>\r\n<div class=\"cc\">\r\n\r\nYou can edit the text, paragraphs, spacing, and font using the toolbar bar at the top of a document.\r\n<div class=\"zippy-wrapper\">\r\n<div class=\"zippy-overflow\">\r\n<div class=\"zippy-content\">\r\n<ol>\r\n \t<li>On your computer, open a document in Google Docs.<\/li>\r\n \t<li>Select the lines you want to change.<\/li>\r\n \t<li>Click <strong>Format<\/strong>\u00a0&gt;\u00a0<strong>Line<\/strong> <strong>spacing<\/strong>.<\/li>\r\n \t<li>Select a line spacing option.<\/li>\r\n<\/ol>\r\n<div class=\"textbox tryit\">\r\n<h3>Practice Question<\/h3>\r\nhttps:\/\/assess.lumenlearning.com\/practice\/e87bad3e-25b2-4719-937e-24d898c212d3\r\n\r\n<\/div>\r\n<\/div>\r\n<\/div>\r\n<\/div>\r\n<\/div>\r\n<h2>\u00a0Headers and Footers<\/h2>\r\nHeaders and footers are the\u00a0top and bottom sections of the document respectively. They are separate sections from the main document, and are often used to hold footnotes, page numbers, titles, and other information.\r\n\r\n<\/div>\r\n<div>\r\n<div id=\"post-679\" class=\"standard post-679 chapter type-chapter status-publish hentry\">\r\n<div class=\"entry-content\">\r\n\r\nYour company likely has conventions and rules in place for the content of headers and footers and also for where page numbers are to be placed. There are, a few standard guidelines to note:\r\n<ul>\r\n \t<li>Page numbers go in the header or footer. Once you decide where to put the page number, Word will keep track of it for you.<\/li>\r\n \t<li>Business letters do not have headers, and they get page numbers only if they run to three or more pages.<\/li>\r\n \t<li>Footers containing page numbers can start on the first page.<\/li>\r\n \t<li>For headers and footers in reports, see Module 6.<\/li>\r\n<\/ul>\r\n<h2>Adding Headers, Footers &amp; Page Numbers<\/h2>\r\n<div class=\"cc\">\r\n\r\nIn Google Docs, you can also add dates, titles, or names to every page in a document using headers and footers.\r\n<div class=\"context-selector-tabs\">\r\n<div class=\"context-selector-tab-container\">Add or change headers &amp; footers:<\/div>\r\n<\/div>\r\n<ol>\r\n \t<li>Open a document in Google Docs<\/li>\r\n \t<li>Click\u00a0<strong>Insert<\/strong>\u00a0&gt;\u00a0<strong>Header\u00a0&amp; footers\u00a0<\/strong><\/li>\r\n \t<li>Choose\u00a0<strong>Header<\/strong> or <strong>Footer<\/strong><\/li>\r\n \t<li>Enter text into the header or footer<\/li>\r\n<\/ol>\r\nIf you want the header or footer on the first page to be different from the other pages, check <strong>Different first page header\/footer<\/strong>. This option is only available for the first page; you can't create a unique header or footer for each page.\r\n\r\nTo add page numbers as your header or footer, select <strong>Page number<\/strong> in the dropdown menu instead of\u00a0<strong>Header<\/strong> or\u00a0<strong>Footer<\/strong>.\r\n<h2>Spell Check and Grammar Check<\/h2>\r\n<\/div>\r\nGoogle Docs\u2019 Grammar Check is integrated with the Spell Check function. The Grammar Check feature underlines words that the application's engine tags as possible grammatical errors. For example, the Grammar Check will likely underline \u201cits\u201d if the engine thinks you typed the wrong form of the word in the context of the sentence. Open the \u201cDid You Mean...\u201d dialog box for the word, then correct the word if a correction is warranted. The Spell Check function works in the same way as in Word for misspellings, except that correct spellings of the word are presented in the <strong>Change Spelling To<\/strong> dialog box.\r\n<h2>Sentence Length<\/h2>\r\nEarlier in this module concise writing was emphasized.\u00a0Google docs has a feature that helps track the lengths of sentences.\r\n\r\nYou can open the word counter in two different ways:\r\n<ul>\r\n \t<li>Click on the tab at the top of the page titled <strong>Tools<\/strong>. Find <strong>Word Count<\/strong> in the drop-down menu and click on it.<\/li>\r\n \t<li>Use a keyboard shortcut. For PC users, press <strong>Ctrl+Shift+C<\/strong>.<strong>\u00a0<\/strong>For Mac users, press <strong>Command+Shift+C<\/strong><\/li>\r\n<\/ul>\r\nOnce you've opened the word counter, a dialogue box will appear listing the number of pages, words, characters, and characters excluding spaces in your document.\r\n\r\n<\/div>\r\n<\/div>\r\n<\/div>","rendered":"<div class=\"textbox learning-objectives\">\n<h3>Learning Outcome<\/h3>\n<ul>\n<li>Use Google Docs to create a visually appealing and accessible document<\/li>\n<\/ul>\n<\/div>\n<p>Working in Google Docs is similar to working in Microsoft Word. The only requirement is that you need a Google login to save and share your documents.\u00a0This page provides guidance in how to use key features needed to create your business communication in Google Docs. If you can envision the page layout, there is a way for the software to do it. If the instructions are not found below, you can be certain someone has made a YouTube tutorial of just what you want to do.<\/p>\n<h2>Getting Started in Google Docs<\/h2>\n<p><iframe loading=\"lazy\" src=\"\/\/plugin.3playmedia.com\/show?mf=6376713&amp;p3sdk_version=1.10.1&amp;p=20361&amp;pt=375&amp;video_id=8kaHpcO7UXs&amp;video_target=tpm-plugin-h91i4svj-8kaHpcO7UXs\" width=\"800px\" height=\"450px\" frameborder=\"0\" marginwidth=\"0px\" marginheight=\"0px\"><\/iframe><\/p>\n<h2>Line and Paragraph Spacing in Google Docs<\/h2>\n<p>Business communications, unlike most college or high school writing, use single line spacing, as seen in the images below. Documents use a solid alignment left. The alignment along the right may be blocked, as seen or ragged.<\/p>\n<table style=\"border-collapse: collapse; width: 100%;\">\n<thead>\n<tr style=\"height: 15px;\">\n<th style=\"width: 50%; height: 15px;\">Avoid<\/th>\n<th style=\"width: 50%; height: 15px;\">Try<\/th>\n<\/tr>\n<\/thead>\n<tbody>\n<tr style=\"height: 255px;\">\n<td style=\"width: 50%; height: 255px;\">\n<table>\n<tbody>\n<tr>\n<td><\/td>\n<td>\n<div id=\"attachment_329\" class=\"wp-caption aligncenter\">\n<p><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-329\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/05\/04221353\/linespacingsize2.png\" alt=\"A section of text with 2.0 line spacing.\" width=\"260\" height=\"166\" \/><\/p>\n<p class=\"wp-caption-text\">2.0 line spacing<\/p>\n<\/div>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<\/td>\n<td style=\"width: 50%; height: 255px;\"><img loading=\"lazy\" decoding=\"async\" class=\"wp-image-326\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/1844\/2017\/05\/04221214\/linespacingsize1.png\" alt=\"A section of text with 1.0 line spacing.\" width=\"260\" height=\"163\" \/><\/p>\n<p>&nbsp;<\/p>\n<p class=\"wp-caption-text\">1.0 spacing<\/p>\n<\/td>\n<\/tr>\n<\/tbody>\n<\/table>\n<div>\n<h2>Change How Paragraphs Look<\/h2>\n<div class=\"cc\">\n<p>You can edit the text, paragraphs, spacing, and font using the toolbar bar at the top of a document.<\/p>\n<div class=\"zippy-wrapper\">\n<div class=\"zippy-overflow\">\n<div class=\"zippy-content\">\n<ol>\n<li>On your computer, open a document in Google Docs.<\/li>\n<li>Select the lines you want to change.<\/li>\n<li>Click <strong>Format<\/strong>\u00a0&gt;\u00a0<strong>Line<\/strong> <strong>spacing<\/strong>.<\/li>\n<li>Select a line spacing option.<\/li>\n<\/ol>\n<div class=\"textbox tryit\">\n<h3>Practice Question<\/h3>\n<p>\t<iframe id=\"assessment_practice_e87bad3e-25b2-4719-937e-24d898c212d3\" class=\"resizable\" src=\"https:\/\/assess.lumenlearning.com\/practice\/e87bad3e-25b2-4719-937e-24d898c212d3?iframe_resize_id=assessment_practice_id_e87bad3e-25b2-4719-937e-24d898c212d3\" frameborder=\"0\" style=\"border:none;width:100%;height:100%;min-height:300px;\"><br \/>\n\t<\/iframe><\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<\/div>\n<h2>\u00a0Headers and Footers<\/h2>\n<p>Headers and footers are the\u00a0top and bottom sections of the document respectively. They are separate sections from the main document, and are often used to hold footnotes, page numbers, titles, and other information.<\/p>\n<\/div>\n<div>\n<div id=\"post-679\" class=\"standard post-679 chapter type-chapter status-publish hentry\">\n<div class=\"entry-content\">\n<p>Your company likely has conventions and rules in place for the content of headers and footers and also for where page numbers are to be placed. There are, a few standard guidelines to note:<\/p>\n<ul>\n<li>Page numbers go in the header or footer. Once you decide where to put the page number, Word will keep track of it for you.<\/li>\n<li>Business letters do not have headers, and they get page numbers only if they run to three or more pages.<\/li>\n<li>Footers containing page numbers can start on the first page.<\/li>\n<li>For headers and footers in reports, see Module 6.<\/li>\n<\/ul>\n<h2>Adding Headers, Footers &amp; Page Numbers<\/h2>\n<div class=\"cc\">\n<p>In Google Docs, you can also add dates, titles, or names to every page in a document using headers and footers.<\/p>\n<div class=\"context-selector-tabs\">\n<div class=\"context-selector-tab-container\">Add or change headers &amp; footers:<\/div>\n<\/div>\n<ol>\n<li>Open a document in Google Docs<\/li>\n<li>Click\u00a0<strong>Insert<\/strong>\u00a0&gt;\u00a0<strong>Header\u00a0&amp; footers\u00a0<\/strong><\/li>\n<li>Choose\u00a0<strong>Header<\/strong> or <strong>Footer<\/strong><\/li>\n<li>Enter text into the header or footer<\/li>\n<\/ol>\n<p>If you want the header or footer on the first page to be different from the other pages, check <strong>Different first page header\/footer<\/strong>. This option is only available for the first page; you can&#8217;t create a unique header or footer for each page.<\/p>\n<p>To add page numbers as your header or footer, select <strong>Page number<\/strong> in the dropdown menu instead of\u00a0<strong>Header<\/strong> or\u00a0<strong>Footer<\/strong>.<\/p>\n<h2>Spell Check and Grammar Check<\/h2>\n<\/div>\n<p>Google Docs\u2019 Grammar Check is integrated with the Spell Check function. The Grammar Check feature underlines words that the application&#8217;s engine tags as possible grammatical errors. For example, the Grammar Check will likely underline \u201cits\u201d if the engine thinks you typed the wrong form of the word in the context of the sentence. Open the \u201cDid You Mean&#8230;\u201d dialog box for the word, then correct the word if a correction is warranted. The Spell Check function works in the same way as in Word for misspellings, except that correct spellings of the word are presented in the <strong>Change Spelling To<\/strong> dialog box.<\/p>\n<h2>Sentence Length<\/h2>\n<p>Earlier in this module concise writing was emphasized.\u00a0Google docs has a feature that helps track the lengths of sentences.<\/p>\n<p>You can open the word counter in two different ways:<\/p>\n<ul>\n<li>Click on the tab at the top of the page titled <strong>Tools<\/strong>. Find <strong>Word Count<\/strong> in the drop-down menu and click on it.<\/li>\n<li>Use a keyboard shortcut. For PC users, press <strong>Ctrl+Shift+C<\/strong>.<strong>\u00a0<\/strong>For Mac users, press <strong>Command+Shift+C<\/strong><\/li>\n<\/ul>\n<p>Once you&#8217;ve opened the word counter, a dialogue box will appear listing the number of pages, words, characters, and characters excluding spaces in your document.<\/p>\n<\/div>\n<\/div>\n<\/div>\n\n\t\t\t <section class=\"citations-section\" role=\"contentinfo\">\n\t\t\t <h3>Candela Citations<\/h3>\n\t\t\t\t\t <div>\n\t\t\t\t\t\t <div id=\"citation-list-1606\">\n\t\t\t\t\t\t\t <div class=\"licensing\"><div class=\"license-attribution-dropdown-subheading\">CC licensed content, Original<\/div><ul class=\"citation-list\"><li>Google Docs. <strong>Authored by<\/strong>: Susan Kendall. <strong>Provided by<\/strong>: Lumen Learning. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/licenses\/by\/4.0\/\">CC BY: Attribution<\/a><\/em><\/li><\/ul><div class=\"license-attribution-dropdown-subheading\">CC licensed content, Shared previously<\/div><ul class=\"citation-list\"><li>How to create a document in Google Drive. <strong>Authored by<\/strong>: Ian Lamont. <strong>Located at<\/strong>: <a target=\"_blank\" href=\"https:\/\/youtu.be\/8kaHpcO7UXs\">https:\/\/youtu.be\/8kaHpcO7UXs<\/a>. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/licenses\/by\/4.0\/\">CC BY: Attribution<\/a><\/em><\/li><\/ul><\/div>\n\t\t\t\t\t\t <\/div>\n\t\t\t\t\t <\/div>\n\t\t\t <\/section>","protected":false},"author":17,"menu_order":20,"template":"","meta":{"_candela_citation":"[{\"type\":\"cc\",\"description\":\"How to create a document in Google Drive\",\"author\":\"Ian Lamont\",\"organization\":\"\",\"url\":\"https:\/\/youtu.be\/8kaHpcO7UXs\",\"project\":\"\",\"license\":\"cc-by\",\"license_terms\":\"\"},{\"type\":\"original\",\"description\":\"Google Docs\",\"author\":\"Susan Kendall\",\"organization\":\"Lumen Learning\",\"url\":\"\",\"project\":\"\",\"license\":\"cc-by\",\"license_terms\":\"\"}]","CANDELA_OUTCOMES_GUID":"20e8b742-8ad7-43af-a5ac-5e9f0f750699, 946b662d-c69f-4371-9eeb-700416f9656d","pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[],"contributor":[],"license":[],"class_list":["post-1606","chapter","type-chapter","status-publish","hentry"],"part":224,"_links":{"self":[{"href":"https:\/\/courses.lumenlearning.com\/wm-businesscommunicationmgrs\/wp-json\/pressbooks\/v2\/chapters\/1606","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/courses.lumenlearning.com\/wm-businesscommunicationmgrs\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/courses.lumenlearning.com\/wm-businesscommunicationmgrs\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/wm-businesscommunicationmgrs\/wp-json\/wp\/v2\/users\/17"}],"version-history":[{"count":27,"href":"https:\/\/courses.lumenlearning.com\/wm-businesscommunicationmgrs\/wp-json\/pressbooks\/v2\/chapters\/1606\/revisions"}],"predecessor-version":[{"id":8104,"href":"https:\/\/courses.lumenlearning.com\/wm-businesscommunicationmgrs\/wp-json\/pressbooks\/v2\/chapters\/1606\/revisions\/8104"}],"part":[{"href":"https:\/\/courses.lumenlearning.com\/wm-businesscommunicationmgrs\/wp-json\/pressbooks\/v2\/parts\/224"}],"metadata":[{"href":"https:\/\/courses.lumenlearning.com\/wm-businesscommunicationmgrs\/wp-json\/pressbooks\/v2\/chapters\/1606\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/courses.lumenlearning.com\/wm-businesscommunicationmgrs\/wp-json\/wp\/v2\/media?parent=1606"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/wm-businesscommunicationmgrs\/wp-json\/pressbooks\/v2\/chapter-type?post=1606"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/wm-businesscommunicationmgrs\/wp-json\/wp\/v2\/contributor?post=1606"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/wm-businesscommunicationmgrs\/wp-json\/wp\/v2\/license?post=1606"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}