{"id":3254,"date":"2020-01-03T21:14:52","date_gmt":"2020-01-03T21:14:52","guid":{"rendered":"https:\/\/courses.lumenlearning.com\/wm-computerapplicationsmgrs\/?post_type=chapter&#038;p=3254"},"modified":"2024-05-16T17:28:20","modified_gmt":"2024-05-16T17:28:20","slug":"online-files","status":"publish","type":"chapter","link":"https:\/\/courses.lumenlearning.com\/wm-computerapplicationsmgrs-2\/chapter\/online-files\/","title":{"raw":"Online Files","rendered":"Online Files"},"content":{"raw":"<div class=\"textbox learning-objectives\">\r\n<h3>Learning Outcomes<\/h3>\r\n<ul>\r\n \t<li>Discuss proper file management techniques for online files<\/li>\r\n<\/ul>\r\n<\/div>\r\nWhen we talk about file management for online files, we are talking about <strong>cloud technology<\/strong>.\r\n\r\n<strong>Cloud file sharing<\/strong>, also called\u00a0cloud-based\u00a0file sharing\u00a0or online\u00a0file sharing, is a system in which a user is allotted storage space on a server and reads and writes are carried out over the Internet.\r\n\r\n<strong>Cloud storage<\/strong>\u00a0involves stashing data on hardware in a remote physical location, which\u00a0can\u00a0be accessed from any device via the internet. Clients send files to a data server maintained by a\u00a0cloud\u00a0provider instead of (or as well as) storing it on their own hard drives.\r\n\r\nTo keep data\u00a0secure, the front line of defense for any\u00a0cloud\u00a0system is encryption. Yes, the only way to keep your data\u00a0safe\u00a0for certain is to lock it up in a\u00a0safe\u00a0beneath the ground. That being said, your\u00a0cloud-stored data is generally safer than your locally stored data.\r\n\r\nThere are several very good commercial cloud sharing services. File sharing services provide two key capabilities:\r\n<ul>\r\n \t<li style=\"font-weight: 400;\">They allow you to share files between your own devices including Macs, iPhones, iPads and Windows-based PCs. This makes it easy to access your data wherever you are and on whatever device you\u2019re using.<\/li>\r\n \t<li style=\"font-weight: 400;\">They let you share files or folders with others sometimes with permissions or date-based restrictions. Such capabilities are incredibly effective for workgroup collaboration.<\/li>\r\n<\/ul>\r\nNumerous cloud-based file sharing services exist but the most popular are Box, Dropbox, Google Drive, iCloud Drive, and Microsoft\u2019s OneDrive.\u00a0 All offer free plans with limited amounts of storage.\r\n<div class=\"textbox tryit\">\r\n<h3>Practice Question<\/h3>\r\nhttps:\/\/assess.lumenlearning.com\/practice\/f3f2e2ac-e969-4126-8e1d-ef9e4a7bd8d0\r\n<\/div>","rendered":"<div class=\"textbox learning-objectives\">\n<h3>Learning Outcomes<\/h3>\n<ul>\n<li>Discuss proper file management techniques for online files<\/li>\n<\/ul>\n<\/div>\n<p>When we talk about file management for online files, we are talking about <strong>cloud technology<\/strong>.<\/p>\n<p><strong>Cloud file sharing<\/strong>, also called\u00a0cloud-based\u00a0file sharing\u00a0or online\u00a0file sharing, is a system in which a user is allotted storage space on a server and reads and writes are carried out over the Internet.<\/p>\n<p><strong>Cloud storage<\/strong>\u00a0involves stashing data on hardware in a remote physical location, which\u00a0can\u00a0be accessed from any device via the internet. Clients send files to a data server maintained by a\u00a0cloud\u00a0provider instead of (or as well as) storing it on their own hard drives.<\/p>\n<p>To keep data\u00a0secure, the front line of defense for any\u00a0cloud\u00a0system is encryption. Yes, the only way to keep your data\u00a0safe\u00a0for certain is to lock it up in a\u00a0safe\u00a0beneath the ground. That being said, your\u00a0cloud-stored data is generally safer than your locally stored data.<\/p>\n<p>There are several very good commercial cloud sharing services. File sharing services provide two key capabilities:<\/p>\n<ul>\n<li style=\"font-weight: 400;\">They allow you to share files between your own devices including Macs, iPhones, iPads and Windows-based PCs. This makes it easy to access your data wherever you are and on whatever device you\u2019re using.<\/li>\n<li style=\"font-weight: 400;\">They let you share files or folders with others sometimes with permissions or date-based restrictions. Such capabilities are incredibly effective for workgroup collaboration.<\/li>\n<\/ul>\n<p>Numerous cloud-based file sharing services exist but the most popular are Box, Dropbox, Google Drive, iCloud Drive, and Microsoft\u2019s OneDrive.\u00a0 All offer free plans with limited amounts of storage.<\/p>\n<div class=\"textbox tryit\">\n<h3>Practice Question<\/h3>\n<p>\t<iframe id=\"assessment_practice_f3f2e2ac-e969-4126-8e1d-ef9e4a7bd8d0\" class=\"resizable\" src=\"https:\/\/assess.lumenlearning.com\/practice\/f3f2e2ac-e969-4126-8e1d-ef9e4a7bd8d0?iframe_resize_id=assessment_practice_id_f3f2e2ac-e969-4126-8e1d-ef9e4a7bd8d0\" frameborder=\"0\" style=\"border:none;width:100%;height:100%;min-height:300px;\"><br \/>\n\t<\/iframe>\n<\/div>\n\n\t\t\t <section class=\"citations-section\" role=\"contentinfo\">\n\t\t\t <h3>Candela Citations<\/h3>\n\t\t\t\t\t <div>\n\t\t\t\t\t\t <div id=\"citation-list-3254\">\n\t\t\t\t\t\t\t <div class=\"licensing\"><div class=\"license-attribution-dropdown-subheading\">CC licensed content, Original<\/div><ul class=\"citation-list\"><li>Online Files. <strong>Authored by<\/strong>: Robert Danielson. <strong>Provided by<\/strong>: Lumen Learning. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/licenses\/by\/4.0\/\">CC BY: Attribution<\/a><\/em><\/li><\/ul><div class=\"license-attribution-dropdown-subheading\">CC licensed content, Shared previously<\/div><ul class=\"citation-list\"><li>Choosing a Cloud-Based File Sharing Service. <strong>Authored by<\/strong>: Michelle Charles. <strong>Provided by<\/strong>: Forget Computers. <strong>Located at<\/strong>: <a target=\"_blank\" href=\"https:\/\/support.forgetcomputers.com\/hc\/en-us\/articles\/360027698932-Choosing-a-Cloud-Based-File-Sharing-Service\">https:\/\/support.forgetcomputers.com\/hc\/en-us\/articles\/360027698932-Choosing-a-Cloud-Based-File-Sharing-Service<\/a>. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/licenses\/by-sa\/4.0\/\">CC BY-SA: Attribution-ShareAlike<\/a><\/em><\/li><\/ul><\/div>\n\t\t\t\t\t\t <\/div>\n\t\t\t\t\t <\/div>\n\t\t\t <\/section>","protected":false},"author":17,"menu_order":20,"template":"","meta":{"_candela_citation":"[{\"type\":\"original\",\"description\":\"Online Files\",\"author\":\"Robert Danielson\",\"organization\":\"Lumen Learning\",\"url\":\"\",\"project\":\"\",\"license\":\"cc-by\",\"license_terms\":\"\"},{\"type\":\"cc\",\"description\":\"Choosing a Cloud-Based File Sharing Service\",\"author\":\"Michelle Charles\",\"organization\":\"Forget Computers\",\"url\":\"https:\/\/support.forgetcomputers.com\/hc\/en-us\/articles\/360027698932-Choosing-a-Cloud-Based-File-Sharing-Service\",\"project\":\"\",\"license\":\"cc-by-sa\",\"license_terms\":\"\"}]","CANDELA_OUTCOMES_GUID":"5ca2981-54c6-4e0e-9729-f8bdfa50f580, 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