- Add criteria to a query
More complex queries can be created in Access by using the “Database Designer.” Database Designer allows criteria to be added to a query to include or exclude data elements to make queries more meaningful. Let’s say we want to develop a list of employees—but limit the list to employees who are Sales Representatives.
Select “Database Designer” from the tool bar and choose the “Employees” table from the list.
Go to the “Criteria” field and enter “= Sales Representatives.” Access automatically adds the parenthesis to your entry.
Run the query and Access returns only the list of employees who have that title.