- Add a hyperlink.
A hyperlink is a piece of text that when clicked takes the user to a webpage. Hyperlinks can also link to email addresses; when clicked, these hyperlinks will open an email program (likely Microsoft Outlook) to send an email to that address. Hyperlinks are formatted with a different color (blue, by default) and an underline.
Inserting a Hyperlink
To add a hyperlink to a Word document, select the text to be changed into a hyperlink.
There are three options to add a hyperlink:
1. Use the shortcut Ctrl+K.
2. Right-click the selected text and select Hyperlink…
Any of these options will open up the Hyperlink dialog box.
The Text to display textbox at the top contains the text that will be formatted as a hyperlink. It can be changed from this window.
The Address textbox at the bottom is where the hyperlink will send users. Type a webpage URL or email address in the Address textbox.
When the hyperlink is inserted, the text will change to the hyperlink style. By default, this is blue and underlined, but this is customizable in the Color Theme options. (Design>Colors>Customize Colors…)
Visiting a Hyperlink
Hover over the hyperlink to see a preview of where the link will take you. Be careful when following hyperlinks to unfamiliar websites.
Hold down the Ctrl key while clicking on the hyperlink to open the webpage or email (on a Mac, you don’t have to hold any key—just click). If the link was to a webpage, Microsoft Edge (or Internet Explorer) will open and load the hyperlinked page. If the link was to an email address, Microsoft Outlook will open and create a new message with that email address in the To field.
After the hyperlink has been clicked, the color will change to indicate you have already been to that link. By default, the color changes to purple.
If you prefer a different browser such as Firefox or Chrome, set that program as your default browser and Word will open hyperlinks in that browser instead.
To edit a hyperlink, right-click the hyperlink and select Edit Hyperlink.
The hyperlink options on the dialog menu are as follows:
- Edit Hyperlink… Takes you to the same dialog box for inserting a hyperlink, allowing you to change what the hyperlink links to.
- Open Hyperlink. Performs the same function as Ctrl+click. Opens the hyperlink in Microsoft Edge or Internet Explorer (or default browser).
- Copy Hyperlink. Copies the hyperlink (not the text that changes color).
- Remove Hyperlink. Removes the hyperlink, restoring the text to plain text.