{"id":831,"date":"2019-08-13T22:43:50","date_gmt":"2019-08-13T22:43:50","guid":{"rendered":"https:\/\/courses.lumenlearning.com\/wm-humanresourcesmgmt\/?post_type=chapter&#038;p=831"},"modified":"2024-04-25T01:45:00","modified_gmt":"2024-04-25T01:45:00","slug":"record-keeping-requirements","status":"publish","type":"chapter","link":"https:\/\/courses.lumenlearning.com\/wm-humanresourcesmgmt\/chapter\/record-keeping-requirements\/","title":{"raw":"Record-Keeping Requirements","rendered":"Record-Keeping Requirements"},"content":{"raw":"<div class=\"textbox learning-objectives\">\r\n<h3>Learning Outcomes<\/h3>\r\n<ul>\r\n \t<li>Summarize OSH Act record-keeping requirements<\/li>\r\n<\/ul>\r\n<\/div>\r\n<img class=\"alignright wp-image-2357\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/4056\/2019\/08\/11184513\/707px-Ruby_Loftus_screwing_a_Breech-ring_1943_Art._IWM_LD_2850-300x254.jpg\" alt=\"A young factory worker in overalls works on an industrial lathe, cutting and turning the breech-ring component of a Bofors anti-aircraft gun.\" width=\"350\" height=\"297\" \/>\r\n\r\nIn general, employers with more than 10 employees are required to keep a record of serious work-related injuries and illnesses. A recordable injury or illness includes the following:[footnote]\"<a href=\"https:\/\/www.osha.gov\/recordkeeping\/\" target=\"_blank\" rel=\"noopener\">OSHA Injury and Illness Record-Keeping and Reporting Requirements<\/a>.\" Occupational Safety and Health Administration, United States Department of Labor. Accessed August 20, 2019.[\/footnote]\r\n<ul>\r\n \t<li style=\"font-weight: 400;\">Any work-related fatality.<\/li>\r\n \t<li style=\"font-weight: 400;\">Any work-related injury or illness that results in loss of consciousness, days away from work, restricted work, or transfer to another job.<\/li>\r\n \t<li style=\"font-weight: 400;\">Any work-related injury or illness requiring medical treatment beyond first aid.<\/li>\r\n \t<li style=\"font-weight: 400;\">Any work-related diagnosed case of cancer, chronic irreversible diseases, fractured or cracked bones or teeth, and punctured eardrums.<\/li>\r\n \t<li style=\"font-weight: 400;\">There are special recording criteria for work-related cases involving <a href=\"https:\/\/www.osha.gov\/laws-regs\/regulations\/standardnumber\/1904\/1904.8\" target=\"_blank\" rel=\"noopener\">needlesticks and sharps injuries<\/a>; <a href=\"https:\/\/www.osha.gov\/laws-regs\/regulations\/standardnumber\/1904\/1904.9\" target=\"_blank\" rel=\"noopener\">medical removal<\/a>; <a href=\"https:\/\/www.osha.gov\/laws-regs\/regulations\/standardnumber\/1904\/1904.10\" target=\"_blank\" rel=\"noopener\">hearing loss<\/a>; and <a href=\"https:\/\/www.osha.gov\/laws-regs\/regulations\/standardnumber\/1904\/1904.11\" target=\"_blank\" rel=\"noopener\">tuberculosis<\/a>; refer to the linked page for specific criteria.<\/li>\r\n<\/ul>\r\nMinor injuries\u2014specifically, those requiring first aid only\u2014do not need to be recorded. Employers in low-risk industries are exempted from the recording rule unless otherwise notified in writing. Industries that are designated as low risk are identified by North American Industry Classification System (NAICS) code and listed on the <a href=\"https:\/\/www.osha.gov\/recordkeeping\/ppt1\/RK1exempttable.html\" target=\"_blank\" rel=\"noopener\">Partially Exempt<\/a> page on OSHA\u2019s website. Examples of industries that are exempt from recording include Florists, Health and Personal Care Stores, Legal Services and Junior Colleges.\r\n\r\n<img class=\"alignright wp-image-2356\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/4056\/2019\/08\/11184109\/photo-1487070183336-b863922373d4-300x200.jpeg\" alt=\"Decorative image.\" width=\"350\" height=\"234\" \/>\r\n\r\nNote that \u201call employers, including those partially exempted by reason of company size or industry classification, must report to OSHA any workplace incident that results in a fatality, in-patient hospitalization, amputation, or loss of an eye.\u201d[footnote]\"<a href=\"https:\/\/www.osha.gov\/recordkeeping\/ppt1\/RK1exempttable.html\" target=\"_blank\" rel=\"noopener\">Non-Mandatory Appendix A to Subpart B \u2013 Partially Exempt Industries<\/a>.\" Occupational Safety and Health Administration, United States Department of Labor. Accessed August 20, 2019.[\/footnote]\r\n\r\nEmployers must report any worker fatality within 8 hours and any amputation, loss of an eye, or hospitalization of a worker within 24 hours. Reports can be submitted online or by calling the nearest OSHA office or OSHA\u2019s 24-hour hotline.\r\n\r\nInjury and illness records must be maintained on site for at least five years. Each February through April, employers are required to post a summary of the injuries and illnesses recorded the previous year. If requested, copies of the Log of Work-Related Injuries and Illnesses (<a href=\"https:\/\/www.osha.gov\/recordkeeping\/RKforms.html\" target=\"_blank\" rel=\"noopener\">OSHA Form 300<\/a>) must be provided to current and former employees, or their representatives. Employers must also provide employees or their authorized representatives access to their medical records and exposure records.\r\n<div class=\"textbox tryit\">\r\n<h3>Practice Question<\/h3>\r\nhttps:\/\/assess.lumenlearning.com\/practice\/822b0aee-0ebc-49cd-a606-b65e649fb36e\r\n<\/div>","rendered":"<div class=\"textbox learning-objectives\">\n<h3>Learning Outcomes<\/h3>\n<ul>\n<li>Summarize OSH Act record-keeping requirements<\/li>\n<\/ul>\n<\/div>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignright wp-image-2357\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/4056\/2019\/08\/11184513\/707px-Ruby_Loftus_screwing_a_Breech-ring_1943_Art._IWM_LD_2850-300x254.jpg\" alt=\"A young factory worker in overalls works on an industrial lathe, cutting and turning the breech-ring component of a Bofors anti-aircraft gun.\" width=\"350\" height=\"297\" \/><\/p>\n<p>In general, employers with more than 10 employees are required to keep a record of serious work-related injuries and illnesses. A recordable injury or illness includes the following:<a class=\"footnote\" title=\"&quot;OSHA Injury and Illness Record-Keeping and Reporting Requirements.&quot; Occupational Safety and Health Administration, United States Department of Labor. Accessed August 20, 2019.\" id=\"return-footnote-831-1\" href=\"#footnote-831-1\" aria-label=\"Footnote 1\"><sup class=\"footnote\">[1]<\/sup><\/a><\/p>\n<ul>\n<li style=\"font-weight: 400;\">Any work-related fatality.<\/li>\n<li style=\"font-weight: 400;\">Any work-related injury or illness that results in loss of consciousness, days away from work, restricted work, or transfer to another job.<\/li>\n<li style=\"font-weight: 400;\">Any work-related injury or illness requiring medical treatment beyond first aid.<\/li>\n<li style=\"font-weight: 400;\">Any work-related diagnosed case of cancer, chronic irreversible diseases, fractured or cracked bones or teeth, and punctured eardrums.<\/li>\n<li style=\"font-weight: 400;\">There are special recording criteria for work-related cases involving <a href=\"https:\/\/www.osha.gov\/laws-regs\/regulations\/standardnumber\/1904\/1904.8\" target=\"_blank\" rel=\"noopener\">needlesticks and sharps injuries<\/a>; <a href=\"https:\/\/www.osha.gov\/laws-regs\/regulations\/standardnumber\/1904\/1904.9\" target=\"_blank\" rel=\"noopener\">medical removal<\/a>; <a href=\"https:\/\/www.osha.gov\/laws-regs\/regulations\/standardnumber\/1904\/1904.10\" target=\"_blank\" rel=\"noopener\">hearing loss<\/a>; and <a href=\"https:\/\/www.osha.gov\/laws-regs\/regulations\/standardnumber\/1904\/1904.11\" target=\"_blank\" rel=\"noopener\">tuberculosis<\/a>; refer to the linked page for specific criteria.<\/li>\n<\/ul>\n<p>Minor injuries\u2014specifically, those requiring first aid only\u2014do not need to be recorded. Employers in low-risk industries are exempted from the recording rule unless otherwise notified in writing. Industries that are designated as low risk are identified by North American Industry Classification System (NAICS) code and listed on the <a href=\"https:\/\/www.osha.gov\/recordkeeping\/ppt1\/RK1exempttable.html\" target=\"_blank\" rel=\"noopener\">Partially Exempt<\/a> page on OSHA\u2019s website. Examples of industries that are exempt from recording include Florists, Health and Personal Care Stores, Legal Services and Junior Colleges.<\/p>\n<p><img loading=\"lazy\" decoding=\"async\" class=\"alignright wp-image-2356\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/4056\/2019\/08\/11184109\/photo-1487070183336-b863922373d4-300x200.jpeg\" alt=\"Decorative image.\" width=\"350\" height=\"234\" \/><\/p>\n<p>Note that \u201call employers, including those partially exempted by reason of company size or industry classification, must report to OSHA any workplace incident that results in a fatality, in-patient hospitalization, amputation, or loss of an eye.\u201d<a class=\"footnote\" title=\"&quot;Non-Mandatory Appendix A to Subpart B \u2013 Partially Exempt Industries.&quot; Occupational Safety and Health Administration, United States Department of Labor. Accessed August 20, 2019.\" id=\"return-footnote-831-2\" href=\"#footnote-831-2\" aria-label=\"Footnote 2\"><sup class=\"footnote\">[2]<\/sup><\/a><\/p>\n<p>Employers must report any worker fatality within 8 hours and any amputation, loss of an eye, or hospitalization of a worker within 24 hours. Reports can be submitted online or by calling the nearest OSHA office or OSHA\u2019s 24-hour hotline.<\/p>\n<p>Injury and illness records must be maintained on site for at least five years. Each February through April, employers are required to post a summary of the injuries and illnesses recorded the previous year. If requested, copies of the Log of Work-Related Injuries and Illnesses (<a href=\"https:\/\/www.osha.gov\/recordkeeping\/RKforms.html\" target=\"_blank\" rel=\"noopener\">OSHA Form 300<\/a>) must be provided to current and former employees, or their representatives. Employers must also provide employees or their authorized representatives access to their medical records and exposure records.<\/p>\n<div class=\"textbox tryit\">\n<h3>Practice Question<\/h3>\n<p>\t<iframe id=\"assessment_practice_822b0aee-0ebc-49cd-a606-b65e649fb36e\" class=\"resizable\" src=\"https:\/\/assess.lumenlearning.com\/practice\/822b0aee-0ebc-49cd-a606-b65e649fb36e?iframe_resize_id=assessment_practice_id_822b0aee-0ebc-49cd-a606-b65e649fb36e\" frameborder=\"0\" style=\"border:none;width:100%;height:100%;min-height:300px;\"><br \/>\n\t<\/iframe>\n<\/div>\n\n\t\t\t <section class=\"citations-section\" role=\"contentinfo\">\n\t\t\t <h3>Candela Citations<\/h3>\n\t\t\t\t\t <div>\n\t\t\t\t\t\t <div id=\"citation-list-831\">\n\t\t\t\t\t\t\t <div class=\"licensing\"><div class=\"license-attribution-dropdown-subheading\">CC licensed content, Original<\/div><ul class=\"citation-list\"><li>Record-Keeping Requirements. <strong>Authored by<\/strong>: Nina Burokas. <strong>Provided by<\/strong>: Lumen Learning. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/licenses\/by\/4.0\/\">CC BY: Attribution<\/a><\/em><\/li><\/ul><div class=\"license-attribution-dropdown-subheading\">CC licensed content, Shared previously<\/div><ul class=\"citation-list\"><li>Beauty in Flowers. <strong>Authored by<\/strong>: Roman Kraft. <strong>Located at<\/strong>: <a target=\"_blank\" href=\"https:\/\/unsplash.com\/photos\/_oH66az_yug\">https:\/\/unsplash.com\/photos\/_oH66az_yug<\/a>. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/about\/cc0\">CC0: No Rights Reserved<\/a><\/em>. <strong>License Terms<\/strong>: Unsplash License<\/li><\/ul><div class=\"license-attribution-dropdown-subheading\">Public domain content<\/div><ul class=\"citation-list\"><li>Ruby Loftus screwing a Breech-ring. <strong>Authored by<\/strong>: Laura Knight. <strong>Provided by<\/strong>: Wikimedia Commons. <strong>Located at<\/strong>: <a target=\"_blank\" href=\"https:\/\/commons.wikimedia.org\/wiki\/File:Ruby_Loftus_screwing_a_Breech-ring_(1943)_(Art._IWM_LD_2850).jpg\">https:\/\/commons.wikimedia.org\/wiki\/File:Ruby_Loftus_screwing_a_Breech-ring_(1943)_(Art._IWM_LD_2850).jpg<\/a>. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/about\/pdm\">Public Domain: No Known Copyright<\/a><\/em><\/li><\/ul><\/div>\n\t\t\t\t\t\t <\/div>\n\t\t\t\t\t <\/div>\n\t\t\t <\/section><hr class=\"before-footnotes clear\" \/><div class=\"footnotes\"><ol><li id=\"footnote-831-1\">\"<a href=\"https:\/\/www.osha.gov\/recordkeeping\/\" target=\"_blank\" rel=\"noopener\">OSHA Injury and Illness Record-Keeping and Reporting Requirements<\/a>.\" Occupational Safety and Health Administration, United States Department of Labor. Accessed August 20, 2019. <a href=\"#return-footnote-831-1\" class=\"return-footnote\" aria-label=\"Return to footnote 1\">&crarr;<\/a><\/li><li id=\"footnote-831-2\">\"<a href=\"https:\/\/www.osha.gov\/recordkeeping\/ppt1\/RK1exempttable.html\" target=\"_blank\" rel=\"noopener\">Non-Mandatory Appendix A to Subpart B \u2013 Partially Exempt Industries<\/a>.\" Occupational Safety and Health Administration, United States Department of Labor. Accessed August 20, 2019. <a href=\"#return-footnote-831-2\" class=\"return-footnote\" aria-label=\"Return to footnote 2\">&crarr;<\/a><\/li><\/ol><\/div>","protected":false},"author":17,"menu_order":5,"template":"","meta":{"_candela_citation":"[{\"type\":\"original\",\"description\":\"Record-Keeping Requirements\",\"author\":\"Nina Burokas\",\"organization\":\"Lumen Learning\",\"url\":\"\",\"project\":\"\",\"license\":\"cc-by\",\"license_terms\":\"\"},{\"type\":\"cc\",\"description\":\"Beauty in Flowers\",\"author\":\"Roman Kraft\",\"organization\":\"\",\"url\":\"https:\/\/unsplash.com\/photos\/_oH66az_yug\",\"project\":\"\",\"license\":\"cc0\",\"license_terms\":\"Unsplash License\"},{\"type\":\"pd\",\"description\":\"Ruby Loftus screwing a Breech-ring\",\"author\":\"Laura Knight\",\"organization\":\"Wikimedia Commons\",\"url\":\"https:\/\/commons.wikimedia.org\/wiki\/File:Ruby_Loftus_screwing_a_Breech-ring_(1943)_(Art._IWM_LD_2850).jpg\",\"project\":\"\",\"license\":\"pd\",\"license_terms\":\"\"}]","CANDELA_OUTCOMES_GUID":"f5f09a44-a394-49fb-ad67-2aa7c841856d, bee4cc22-8470-4647-be45-400b49193d75","pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[],"contributor":[],"license":[],"class_list":["post-831","chapter","type-chapter","status-publish","hentry"],"part":825,"_links":{"self":[{"href":"https:\/\/courses.lumenlearning.com\/wm-humanresourcesmgmt\/wp-json\/pressbooks\/v2\/chapters\/831","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/courses.lumenlearning.com\/wm-humanresourcesmgmt\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/courses.lumenlearning.com\/wm-humanresourcesmgmt\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/wm-humanresourcesmgmt\/wp-json\/wp\/v2\/users\/17"}],"version-history":[{"count":10,"href":"https:\/\/courses.lumenlearning.com\/wm-humanresourcesmgmt\/wp-json\/pressbooks\/v2\/chapters\/831\/revisions"}],"predecessor-version":[{"id":3405,"href":"https:\/\/courses.lumenlearning.com\/wm-humanresourcesmgmt\/wp-json\/pressbooks\/v2\/chapters\/831\/revisions\/3405"}],"part":[{"href":"https:\/\/courses.lumenlearning.com\/wm-humanresourcesmgmt\/wp-json\/pressbooks\/v2\/parts\/825"}],"metadata":[{"href":"https:\/\/courses.lumenlearning.com\/wm-humanresourcesmgmt\/wp-json\/pressbooks\/v2\/chapters\/831\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/courses.lumenlearning.com\/wm-humanresourcesmgmt\/wp-json\/wp\/v2\/media?parent=831"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/wm-humanresourcesmgmt\/wp-json\/pressbooks\/v2\/chapter-type?post=831"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/wm-humanresourcesmgmt\/wp-json\/wp\/v2\/contributor?post=831"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/wm-humanresourcesmgmt\/wp-json\/wp\/v2\/license?post=831"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}