{"id":10179,"date":"2017-02-20T21:32:57","date_gmt":"2017-02-20T21:32:57","guid":{"rendered":"https:\/\/courses.lumenlearning.com\/masterybusiness2xngcxmasterspring2016\/?post_type=chapter&#038;p=10179"},"modified":"2019-03-27T00:01:41","modified_gmt":"2019-03-27T00:01:41","slug":"reading-effective-communication","status":"publish","type":"chapter","link":"https:\/\/courses.lumenlearning.com\/wmintrobusiness\/chapter\/reading-effective-communication\/","title":{"raw":"Reading: Effective Communication and Barriers","rendered":"Reading: Effective Communication and Barriers"},"content":{"raw":"<a href=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/143\/2017\/03\/10004914\/1175522045_c8929daf65_b.jpg\"><img class=\"aligncenter wp-image-10622\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/143\/2017\/03\/10004914\/1175522045_c8929daf65_b-300x225.jpg\" alt=\"Photo of a glass bottle with a message in it, lying in the sand at the beach.\" width=\"600\" height=\"450\" \/><\/a>\r\n\r\nThe simplest model of communication relies on three distinct parts: sender, message, and receiver. More complex models add\u00a0a fourth element: the channel used to send the message. We'll talk more about channels later in this module, but for now, you can think of the channel as the medium, or form, of the message. Channels can take verbal, nonverbal, and written forms. Emails, conversations, video conferences, television ads, and Web site publications are all examples of specific communication channels.\r\n\r\nIn business, the sender and receiver roles can be filled by many people within and outside of the organization: For example, a manager (sender) holds\u00a0a meeting with an employee (receiver) to discuss\u00a0the employee's performance. The marketing department (sender) publishes a product launch announcement to reach\u00a0potential customers (receivers).\r\n\r\nThere is also an enormous range in the kinds of communication that take place within and to and from an organization. For example, business communication is used to promote products, services, or an organization; relay information within a business; or deal with legal and similar issues. It encompasses a variety of topics including consumer\u00a0behavior,\u00a0advertising,\u00a0public relations, event management, corporate\u00a0communication, research and measurement, and reputation management. Business communication may also refer to internal communication: In a large company, a communications director may be in charge of managing internal communication and\u00a0crafting the messages sent to employees. From an HR point of view, effective communication within an organization is vital to building trust and job satisfaction among employees.\r\n\r\nThe following short video touches on some\u00a0additional benefits of\u00a0good communication in the workplace:\r\n\r\nhttps:\/\/youtu.be\/kaH4xfodN3w\r\n<h2>Barriers to Communication in Business<\/h2>\r\nFailures of human communication can become amplified in professional settings. In business transactions, especially those involving large amounts of money, a small miscommunication can have devastating effects. Or, if a company fails to lay out a clear, comprehensible\u00a0set of objectives, the employees tasked with meeting them will probably also fail. If a business\u00a0makes inaccurate or misleading claims about its products, that can have damaging consequences, as well\u2014possibly causing it to lose customers or, worse, find itself in a lawsuit. For these reasons and many more, it's important for businesses to communicate clearly, consistently, and honestly. It's also important to be informed about the things that get in the way of communication and seek to overcome them. The following is a list of common barriers to communication:\r\n<ul>\r\n \t<li><strong>The use of jargon<\/strong>: The use of unfamiliar, overcomplicated, or technical terms can generate confusion and obscure meaning of the sender's message. The solution is to use clear and concise messages that are easy to understand.<\/li>\r\n \t<li><strong>Withholding information<\/strong>: Within an organization, some information is kept confidential due to company policies. Make sure the information that is needed is readily available and easily accessible.<\/li>\r\n \t<li><strong>Chain of command<\/strong>: The maintenance of an organization's\u00a0hierarchy is essential, but its very presence can reduce the flow of communication. To counteract that tendency, it's important to reduce unnecessary hierarchical levels and increase departmental interaction and communication.<\/li>\r\n \t<li><strong>Lack of trust<\/strong>: In companies with a competition-driven culture, there may be a lack of trust among employees, which can hamper communication. Companies should strive to\u00a0involve their employees in decisions, emphasize the importance of sharing information, and communicate openly and honestly.<\/li>\r\n \t<li><strong>Physical barriers or disabilities<\/strong>: Hearing, vision, or speech problems can make communication challenging. Organizations\u00a0need to be aware of accessibility issues for both internal and external communication.<\/li>\r\n \t<li><strong>Bias<\/strong>: Preconceptions or prejudice can lead to stereotyping or false assumptions. Using care to choose unambiguous, neutral language and explain things clearly can help reduce bias.<\/li>\r\n \t<li><strong>Filtering<\/strong>: People may hear what they expect to hear or want to hear, rather than what is said. Because filters are present in every system of communication, the message that the receiver receives is rarely\u00a0the same as the one the sender sends. Some distortion of the message is almost inevitable.<\/li>\r\n \t<li><strong>Language and cultural differences<\/strong>: Language use and social norms vary enormously from culture to culture. Companies need to educate themselves about cultural\u00a0sensitivities and gear their messages to their audiences.<\/li>\r\n<\/ul>\r\nIn the next section, we'll look more closely at the patterns and uses of business communication\u2014who sends the messages, who receives them, and the different types of messages businesses typically use.\r\n\r\n&nbsp;","rendered":"<p><a href=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/143\/2017\/03\/10004914\/1175522045_c8929daf65_b.jpg\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter wp-image-10622\" src=\"https:\/\/s3-us-west-2.amazonaws.com\/courses-images\/wp-content\/uploads\/sites\/143\/2017\/03\/10004914\/1175522045_c8929daf65_b-300x225.jpg\" alt=\"Photo of a glass bottle with a message in it, lying in the sand at the beach.\" width=\"600\" height=\"450\" \/><\/a><\/p>\n<p>The simplest model of communication relies on three distinct parts: sender, message, and receiver. More complex models add\u00a0a fourth element: the channel used to send the message. We&#8217;ll talk more about channels later in this module, but for now, you can think of the channel as the medium, or form, of the message. Channels can take verbal, nonverbal, and written forms. Emails, conversations, video conferences, television ads, and Web site publications are all examples of specific communication channels.<\/p>\n<p>In business, the sender and receiver roles can be filled by many people within and outside of the organization: For example, a manager (sender) holds\u00a0a meeting with an employee (receiver) to discuss\u00a0the employee&#8217;s performance. The marketing department (sender) publishes a product launch announcement to reach\u00a0potential customers (receivers).<\/p>\n<p>There is also an enormous range in the kinds of communication that take place within and to and from an organization. For example, business communication is used to promote products, services, or an organization; relay information within a business; or deal with legal and similar issues. It encompasses a variety of topics including consumer\u00a0behavior,\u00a0advertising,\u00a0public relations, event management, corporate\u00a0communication, research and measurement, and reputation management. Business communication may also refer to internal communication: In a large company, a communications director may be in charge of managing internal communication and\u00a0crafting the messages sent to employees. From an HR point of view, effective communication within an organization is vital to building trust and job satisfaction among employees.<\/p>\n<p>The following short video touches on some\u00a0additional benefits of\u00a0good communication in the workplace:<\/p>\n<p><iframe loading=\"lazy\" id=\"oembed-1\" title=\"Workplace Communication\" width=\"500\" height=\"281\" src=\"https:\/\/www.youtube.com\/embed\/kaH4xfodN3w?feature=oembed&#38;rel=0\" frameborder=\"0\" allowfullscreen=\"allowfullscreen\"><\/iframe><\/p>\n<h2>Barriers to Communication in Business<\/h2>\n<p>Failures of human communication can become amplified in professional settings. In business transactions, especially those involving large amounts of money, a small miscommunication can have devastating effects. Or, if a company fails to lay out a clear, comprehensible\u00a0set of objectives, the employees tasked with meeting them will probably also fail. If a business\u00a0makes inaccurate or misleading claims about its products, that can have damaging consequences, as well\u2014possibly causing it to lose customers or, worse, find itself in a lawsuit. For these reasons and many more, it&#8217;s important for businesses to communicate clearly, consistently, and honestly. It&#8217;s also important to be informed about the things that get in the way of communication and seek to overcome them. The following is a list of common barriers to communication:<\/p>\n<ul>\n<li><strong>The use of jargon<\/strong>: The use of unfamiliar, overcomplicated, or technical terms can generate confusion and obscure meaning of the sender&#8217;s message. The solution is to use clear and concise messages that are easy to understand.<\/li>\n<li><strong>Withholding information<\/strong>: Within an organization, some information is kept confidential due to company policies. Make sure the information that is needed is readily available and easily accessible.<\/li>\n<li><strong>Chain of command<\/strong>: The maintenance of an organization&#8217;s\u00a0hierarchy is essential, but its very presence can reduce the flow of communication. To counteract that tendency, it&#8217;s important to reduce unnecessary hierarchical levels and increase departmental interaction and communication.<\/li>\n<li><strong>Lack of trust<\/strong>: In companies with a competition-driven culture, there may be a lack of trust among employees, which can hamper communication. Companies should strive to\u00a0involve their employees in decisions, emphasize the importance of sharing information, and communicate openly and honestly.<\/li>\n<li><strong>Physical barriers or disabilities<\/strong>: Hearing, vision, or speech problems can make communication challenging. Organizations\u00a0need to be aware of accessibility issues for both internal and external communication.<\/li>\n<li><strong>Bias<\/strong>: Preconceptions or prejudice can lead to stereotyping or false assumptions. Using care to choose unambiguous, neutral language and explain things clearly can help reduce bias.<\/li>\n<li><strong>Filtering<\/strong>: People may hear what they expect to hear or want to hear, rather than what is said. Because filters are present in every system of communication, the message that the receiver receives is rarely\u00a0the same as the one the sender sends. Some distortion of the message is almost inevitable.<\/li>\n<li><strong>Language and cultural differences<\/strong>: Language use and social norms vary enormously from culture to culture. Companies need to educate themselves about cultural\u00a0sensitivities and gear their messages to their audiences.<\/li>\n<\/ul>\n<p>In the next section, we&#8217;ll look more closely at the patterns and uses of business communication\u2014who sends the messages, who receives them, and the different types of messages businesses typically use.<\/p>\n<p>&nbsp;<\/p>\n\n\t\t\t <section class=\"citations-section\" role=\"contentinfo\">\n\t\t\t <h3>Candela Citations<\/h3>\n\t\t\t\t\t <div>\n\t\t\t\t\t\t <div id=\"citation-list-10179\">\n\t\t\t\t\t\t\t <div class=\"licensing\"><div class=\"license-attribution-dropdown-subheading\">CC licensed content, Shared previously<\/div><ul class=\"citation-list\"><li>Message in the Bottle. <strong>Authored by<\/strong>: Dasha Bondareva. <strong>Located at<\/strong>: <a target=\"_blank\" href=\"https:\/\/www.flickr.com\/photos\/funtik\/1175522045\/\">https:\/\/www.flickr.com\/photos\/funtik\/1175522045\/<\/a>. <strong>License<\/strong>: <em><a target=\"_blank\" rel=\"license\" href=\"https:\/\/creativecommons.org\/licenses\/by-nc\/4.0\/\">CC BY-NC: Attribution-NonCommercial<\/a><\/em><\/li><\/ul><\/div>\n\t\t\t\t\t\t <\/div>\n\t\t\t\t\t <\/div>\n\t\t\t <\/section>","protected":false},"author":26,"menu_order":8,"template":"","meta":{"_candela_citation":"[{\"type\":\"cc\",\"description\":\"Message in the Bottle\",\"author\":\"Dasha Bondareva\",\"organization\":\"\",\"url\":\"https:\/\/www.flickr.com\/photos\/funtik\/1175522045\/\",\"project\":\"\",\"license\":\"cc-by-nc\",\"license_terms\":\"\"}]","CANDELA_OUTCOMES_GUID":"","pb_show_title":"on","pb_short_title":"","pb_subtitle":"","pb_authors":[],"pb_section_license":""},"chapter-type":[],"contributor":[],"license":[],"class_list":["post-10179","chapter","type-chapter","status-publish","hentry"],"part":90,"_links":{"self":[{"href":"https:\/\/courses.lumenlearning.com\/wmintrobusiness\/wp-json\/pressbooks\/v2\/chapters\/10179","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/courses.lumenlearning.com\/wmintrobusiness\/wp-json\/pressbooks\/v2\/chapters"}],"about":[{"href":"https:\/\/courses.lumenlearning.com\/wmintrobusiness\/wp-json\/wp\/v2\/types\/chapter"}],"author":[{"embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/wmintrobusiness\/wp-json\/wp\/v2\/users\/26"}],"version-history":[{"count":15,"href":"https:\/\/courses.lumenlearning.com\/wmintrobusiness\/wp-json\/pressbooks\/v2\/chapters\/10179\/revisions"}],"predecessor-version":[{"id":11427,"href":"https:\/\/courses.lumenlearning.com\/wmintrobusiness\/wp-json\/pressbooks\/v2\/chapters\/10179\/revisions\/11427"}],"part":[{"href":"https:\/\/courses.lumenlearning.com\/wmintrobusiness\/wp-json\/pressbooks\/v2\/parts\/90"}],"metadata":[{"href":"https:\/\/courses.lumenlearning.com\/wmintrobusiness\/wp-json\/pressbooks\/v2\/chapters\/10179\/metadata\/"}],"wp:attachment":[{"href":"https:\/\/courses.lumenlearning.com\/wmintrobusiness\/wp-json\/wp\/v2\/media?parent=10179"}],"wp:term":[{"taxonomy":"chapter-type","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/wmintrobusiness\/wp-json\/pressbooks\/v2\/chapter-type?post=10179"},{"taxonomy":"contributor","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/wmintrobusiness\/wp-json\/wp\/v2\/contributor?post=10179"},{"taxonomy":"license","embeddable":true,"href":"https:\/\/courses.lumenlearning.com\/wmintrobusiness\/wp-json\/wp\/v2\/license?post=10179"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}