- Insert a video into a PowerPoint slide.
- Embed a video into a PowerPoint slide.
- Upload a video into a PowerPoint slide.
PowerPoint is a versatile presentation tool which often uses videos to add more in-depth information to a presentation. Video can be instructional and communicate more than simply words, tables or pictures alone. This section shows examples of how to integrate video into a PowerPoint presentation’s slides.
In the PowerPoint module, you learned the basics of inserting video into a presentation. We will now go over PowerPoint videos in more depth here using a business scenario with Karen.
Many, if not most of the videos used in PowerPoint are linked in from external sources and websites like YouTube or other web pages. We will follow along as she embeds, links, and uploads videos into slides for her presentation. After learning this material, your presentations can be more dynamic and interactive and hold the attention of your presentation audience.
Inserting Videos in PowerPoint
Karen is creating a work presentation to introduce her team to a few different concepts. She begins by adding in her video slides first. Later she will fill in the rest of the presentation around them. The first video is about using creative commons licensed material. She has already opened a new presentation in PowerPoint and has a video she wishes to insert into her slide.
Placing the cursor on the small box with the six different choices, she selects the Insert Video icon.
The insert video window will appear and since Karen knows the video she wants is on YouTube so she searches in the YouTube box. She searches for Creative Commons and presses the Enter key. Her search results appear and she scrolls through to find the video she wants.
Karen selects the video and clicks the Insert button (she can also double-click on the video to insert). Once the video is inserted, she has a variety of options. Let’s take a look at what she can choose.
- Video Tools. This is a special tab that automatically appears when inserting a video.
- Video Styles. Karen can select a variety of different styles to display the video in this slide.
- Resizing Tool. Karen wants to make the video appear larger on the slide. She can click the Height and Width arrows to increase the size.
- Resizing by Dragging. Alternatively Karen can resize the video by clicking on a corner or side and dragging the cursor to the desired size.
Karen decides she doesn’t like the hard edges on the video. She moves up to the video style ribbon and selects the Visual Effects button.
She selects the Soft Edge > 2.5 Point option. To play the video, she double-clicks on it and waits until she sees the YouTube red icon.
Now when Karen clicks the red button, the video plays.
Embedding Videos in PowerPoint
Karen has another video she wishes to embed in a new slide about collaboration. She opens a browser window to the YouTube website and finds her desired video. She then clicks the Share > Embed buttons and sees a text box with an address in it. She copies the text by making sure all is selected and then uses Ctrl+C to copy it (or right-click > copy).
Next, Karen toggles (Alt+Tab) back to her PowerPoint presentation window and opens a new blank slide. She clicks on the Insert tab, then the Video button on the ribbon, and selects the Online Video option. This brings up the same Insert Video window as before.
Karen places her cursor in the From a Video Embed Code box, pastes the link from her YouTube video with Ctrl+V, and presses the small arrow (or presses the Enter key).
Now the video is in her new slide and needs to be resized. Karen drags the video so it is almost as large as the slide. It is a little off-center, so Karen clicks on the Align button in the Format ribbon area and selects the Align Center option.
Next, she decides she would like to have this video play automatically when she moves to this slide in the presentation. She clicks the Playback tab and navigates to the Video Options area on the ribbon. She then selects the Start button and the Automatically option.
Uploading Videos in PowerPoint
Lastly, Karen has a video on her computer to add for the end of the presentation. She creates a new slide, titles it The End, and clicks on the Insert Video icon. Now the insert video window appears, and she selects the From a file option.
She finds her file in her computer’s folders, selects it and clicks the Insert button (or double-clicks on the file).
The video is added to her slide.
Karen wants to modify the ending of the video. After dragging and resizing it, she clicks on the Playback tab and makes a few changes.
- Video Tools. This is the highlighted menu for editing video.
- Playback Tab. This regulates playback for videos in the slide.
- Start Button. Karen selects the option to play the video automatically.
- Loop until Stopped. Karen wants this video to keep playing until she stops it.
- Trim Video Button. This opens a trim video box for Karen to change her video.
- Start Time Toggle. Karen moves the toggle to start the video a few seconds in from the original beginning of the video. She wants the seagulls to be further out of the way when the video starts.
- End Time Toggle. Karen wants the dusky sunset video to end at this point before looping and playing again.
- OK Button. To set these changes Karen clicks the button.
To make sure the video is set exactly how Karen wants she clicks the Preview Play Button or the Arrow Button underneath the video.
Karen is all set with her video slides. We will now leave Karen to finish her presentation.
Check Your Understanding
Answer the question(s) below to see how well you understand the topics covered in the previous section. This short quiz does not count toward your grade in the class, and you can retake it an unlimited number of times.
Use this quiz to check your understanding and decide whether to (1) study the previous section further or (2) move on to the next section.