Videos in PowerPoint

Learning Objectives

  • Insert a video into a PowerPoint slide.
  • Embed a video into a PowerPoint slide.
  • Upload a video into a PowerPoint slide.

PowerPoint is a versatile presentation tool which often uses videos to add more in-depth information to a presentation. Video can be instructional and communicate more than simply words, tables or pictures alone. This section shows examples of how to integrate video into a PowerPoint presentation’s slides.

In the PowerPoint module, you learned the basics of inserting video into a presentation. We will now go over PowerPoint videos in more depth here using a business scenario with Karen.

Many, if not most of the videos used in PowerPoint are linked in from external sources and websites like YouTube or other web pages. We will follow along as she embeds, links, and uploads videos into slides for her presentation. After learning this material, your presentations can be more dynamic and interactive and hold the attention of your presentation audience.

Inserting Videos in PowerPoint

Karen is creating a work presentation to introduce her team to a few different concepts. She begins by adding in her video slides first. Later she will fill in the rest of the presentation around them. The first video is about using creative commons licensed material. She has already opened a new presentation in PowerPoint and has a video she wishes to insert into her slide.

Placing the cursor on the small box with the six different choices, she selects the Insert Video icon.

A Microsoft powerpoint is open. There is a green arrow pointing at a blank slide where the option to insert a video can be found.

The insert video window will appear and since Karen knows the video she wants is on YouTube so she searches in the YouTube box. She searches for Creative Commons and presses the Enter key. Her search results appear and she scrolls through to find the video she wants.

A Microsoft powerpoint is open. A insert video dialog box has opened with four options. The third option down is to search on youtube. In the youtube search section creative commons has been entered.
A Microsoft powerpoint is open. In the insert video dialog box results for creative commons videos are being displayed.

Karen selects the video and clicks the Insert button (she can also double-click on the video to insert). Once the video is inserted, she has a variety of options. Let’s take a look at what she can choose.

A Microsoft powerpoint is open. A video has been inserted and there are 4 green numbers showing how to edit the video. The first number shows where the video tools button is, the second shows where the video styles feature is. The third shows where the resizing tool can be found and the fourth number represents how you can simply resize the image by dragging it.

Practice Question

 

  1. Video Tools. This is a special tab that automatically appears when inserting a video.
  2. Video Styles. Karen can select a variety of different styles to display the video in this slide.
  3. Resizing Tool. Karen wants to make the video appear larger on the slide. She can click the Height and Width arrows to increase the size.
  4. Resizing by Dragging. Alternatively Karen can resize the video by clicking on a corner or side and dragging the cursor to the desired size.

Practice Question

 

Karen decides she doesn’t like the hard edges on the video. She moves up to the video style ribbon and selects the Visual Effects button.

A Microsoft powerpoint is open. A video has been inserted and there are three green arrows pointing out how to make adjustments. The first arrow points at the video effects dropdown menu, the second points at the option to create a soft edge for the video and the third shows that the soft edge has been set at 2.5.

She selects the Soft Edge > 2.5 Point option. To play the video, she double-clicks on it and waits until she sees the YouTube red icon.

A Microsoft powerpoint is open. A video has been inserted and there is a green arrow pointing to the play button on the video.

Now when Karen clicks the red button, the video plays.

Embedding Videos in PowerPoint

Karen has another video she wishes to embed in a new slide about collaboration. She opens a browser window to the YouTube website and finds her desired video. She then clicks the Share > Embed buttons and sees a text box with an address in it. She copies the text by making sure all is selected and then uses Ctrl+C to copy it (or right-click > copy).

A Youtube video is open. There are three green arrows on the page showing how to share the video. The first arrow is pointing at the share button, the second button is pointing at the option to embed the video and the third shows the link you want to copy to embed the video.

Next, Karen toggles (Alt+Tab) back to her PowerPoint presentation window and opens a new blank slide. She clicks on the Insert tab, then the Video button on the ribbon, and selects the Online Video option. This brings up the same Insert Video window as before.

A Microsoft powerpoint is open. There are three green arrows pointing at how to insert a video into the slide. The first arrow is pointing at the insert tab in the ribbon menu, the second is pointing at the video button and the third shows where the online video insert button is.

Karen places her cursor in the From a Video Embed Code box, pastes the link from her YouTube video with Ctrl+V, and presses the small arrow (or presses the Enter key).

A Microsoft powerpoint is open. An insert video dialog box is open with three options. The third option is selected which is "From a Video Embed Code". A green arrow is pointing at the box where the link has been inserted.

Now the video is in her new slide and needs to be resized. Karen drags the video so it is almost as large as the slide. It is a little off-center, so Karen clicks on the Align button in the Format ribbon area and selects the Align Center option.

A Microsoft powerpoint is open. A video has been inserted. There are three green arrows on the slide, the first one is pointing at the format tab in the ribbon menu. The second is pointed at the align button and the third shows that the video is set to be aligned to the center.

Next, she decides she would like to have this video play automatically when she moves to this slide in the presentation. She clicks the Playback tab and navigates to the Video Options area on the ribbon. She then selects the Start button and the Automatically option.

A Microsoft powerpoint is open. A video has been inserted. There are three green arrows on the slide, the first one is pointing at the playback tab in the ribbon menu. The second is pointed at the start button to tell the slide when to play the video and the third shows that the video is set to be played automatically as soon as the slide comes up.

Uploading Videos in PowerPoint

Lastly, Karen has a video on her computer to add for the end of the presentation. She creates a new slide, titles it The End, and clicks on the Insert Video icon. Now the insert video window appears, and she selects the From a file option.

A Microsoft powerpoint is open. An insert video dialog box is open with four options. The first option has been selected which is to choose a video from the computers files. A green arrow points at the browse button.

She finds her file in her computer’s folders, selects it and clicks the Insert button (or double-clicks on the file).

A Microsoft powerpoint is open. An insert video dialog box is open showing video files on the computer. There are two green arrows, one is pointing at the video that has been selected and the other at the insert button.

The video is added to her slide.

Practice question

Practice Question

 

Note: Many people upload videos from their computers for presentations just in case the internet connection is slow when running their presentation. With a video on your computer, you can count on it working when the time is right.

Karen wants to modify the ending of the video. After dragging and resizing it, she clicks on the Playback tab and makes a few changes.

A Microsoft powerpoint is open. A video on the third slide has been inserted. There are 8 numbers showing different aspected of insuring the video into the powerpoint. The first shows where the video tools button is, the second shows where the playback tab is found, the third displays the start button, the fourth shows the loop until stopped feature, the fifth shows how to trim the video, the sixth points at where the start time toggle button is, while the seventh shows where the end time toggle button is and finally the eighth shows the ok button.
  1. Video Tools. This is the highlighted menu for editing video.
  2. Playback Tab. This regulates playback for videos in the slide.
  3. Start Button. Karen selects the option to play the video automatically.
  4. Loop until Stopped. Karen wants this video to keep playing until she stops it.
  5. Trim Video Button. This opens a trim video box for Karen to change her video.
  6. Start Time Toggle. Karen moves the toggle to start the video a few seconds in from the original beginning of the video. She wants the seagulls to be further out of the way when the video starts.
  7. End Time Toggle. Karen wants the dusky sunset video to end at this point before looping and playing again.
  8. OK Button. To set these changes Karen clicks the button.

Practice Question

 

Practice Question

 

To make sure the video is set exactly how Karen wants she clicks the Preview Play Button or the Arrow Button underneath the video.

A Microsoft powerpoint is open. A video on the third slide has been inserted. Two green arrows show the two places where you can play the video.

Karen is all set with her video slides. We will now leave Karen to finish her presentation.

Check Your Understanding

Answer the question(s) below to see how well you understand the topics covered in the previous section. This short quiz does not count toward your grade in the class, and you can retake it an unlimited number of times.

Use this quiz to check your understanding and decide whether to (1) study the previous section further or (2) move on to the next section.