Viewing a Worksheet

Learning Objectives

  • Change page layout orientation.
  • Change margins.

Now that we’ve learned a variety of applications and tips for using Excel, this final section will focus on options for viewing and printing worksheets. There are two important considerations here: the way the page is oriented and the margins. Both can be adjusted with just a few clicks in Excel.

Page Layout Orientation

A rectangle that is taller than it is wide labeled Portrait. Another rectangle that is wider than it is tall labeled landscape.Just like in Word, by default Excel is set to a portrait orientation (which means it is taller than it is wide). Depending on how many columns your worksheet has though, this may not be the best orientation. The other option is the landscape orientation, where the page prints left to right along the long side of a page.

  1. Click on the Page Layout tab
  2. Within the Page Setup group you will find the Orientation dropdown.
  3. Click the arrow to access the menu and then select the orientation you want. Again, by default Excel is set to portrait, so you will generally use this to switch to landscape.
An excel sheet with data entered in columns A and B through row 13. There is a green arrow pointing at the landscape feature from the orientation dropdown menu. A green box highlights where this can be found on the ribbon.

Margins

Sometimes your worksheet will not quite fit within the standard margins for a printed page. This can occur in portrait or landscape orientation, and the easiest fix could be to print closer to the physical edge of the paper. At other times, for visual reasons you may want your margins to be a bit larger than normal. In this case your printed worksheet would be farther away from the edge of the paper. This can be helpful if you are making a binder and need to punch holes into the edge of the sheet.

In either case, to change margins in Excel:

  1. Click on the Page Layout tab
  2. Within the Page Setup group you will find the Margins dropdown.
  3. Click the arrow to access the menu and then select the margins you want.
    • By default, the page is at Normal margins.
    • Wide margins will move the printed area away from the edge of the paper.
    • Narrow margins will move the printed area toward the edge of the paper.
An excel sheet with data entered in columns A and B through row 13. There is a green box surrounding the options from the margins dropdown menu.

You may also set custom margins if you need to.

An excel sheet with data entered in columns A and B through row 13. There is a green box surrounding the options from the margins dropdown menu. There is a separate green arrow pointing at the bottom of the dropdown menu at the option to customize the margins.

Practice Question

Practice Question

Check Your Understanding

Answer the question(s) below to see how well you understand the topics covered in the previous section. This short quiz does not count toward your grade in the class, and you can retake it an unlimited number of times.

Use this quiz to check your understanding and decide whether to (1) study the previous section further or (2) move on to the next section.